HomeMy WebLinkAbout2015-01-22 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
TH U RSDAY, JAN UARY 22, 2015 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TX
PUBLIC COMMENT
CALL TO ORDER
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Activity Report
3. Quarterly Investment Report
4. Report of Public Housing and Section 8 activity and issues
5. Minutes from the January 19, 2015 RAB meeting
NEW BUSINESS
1 Consideration and approval of the minutes from the November 13, 2014 Board
Meeting and take any necessary action.
2. Consideration and acceptance of October and November 2014 monthly financial
statements and take any necessary action.
3. Update and discussion of the Section 8 HCV Program and plans for a workshop;
and take any necessary action.
4. Update and follow-up of items from the audit and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE REGULAR BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 19TH DAY OF JANUARY 2015 AT
4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 22nd day of January 2015 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Joetta King Commissioner
Karen Rice Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Duff O'Dell City Council Liaison
CALL TO ORDER
Jane Everett called the meeting to order at 4:34 p.m.
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from December 1 through December 31. Also reported was the
statistical information for the Section 8 Voucher Program including number of
Vouchers leased up, cost per voucher, number of applications on the waiting list,
and the Portability and Receipts report. Portability accounts receivables aging
report included.
Item #2 Capital Funds Report and work in progress
The board was provided with the monthly Capital Funds Report including on
going projects.
Item #3 Report of Public Housing and Section 8 activity and issues
The board was provided with a report of activity and issues during the month of
December 2014,
Item #4 Minutes from the January 19, 2015 RAB meeting
The board was presented with the minutes from the January 10, 2015 Resident
Advisory Board meeting.
NEW BUSINESS
Item #1 Consideration of minutes from the November 13, 2014 Board
Meeting
The board was presented with the minutes from the November 13, 2014 Board
Meeting for their approval.
Commissioner Rice moved and Commissioner King seconded to accept the
minutes as presented.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Rushing
Motion passed.
Item #2 Consideration and acceptance of the October and November 2014
monthly financial statements
The October and November 2014 monthly financial statements were provided
electronically to all board members. Commissioner Bacon stated he reviewed
the October 31, 2014 and November 30, 2014 monthly financial statements and
found them acceptable.
Commissioner Bacon moved and Commissioner King seconded a motion to
accept the October and November 2014 monthly financial statements.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Rushing
Motion passed
Item #3 Update and discussion of the Section 8 HCV Program and Plans
for a workshop
Commissioner Everett reported to the board that we were still gathering and
processing information to present to the board at a workshop. She reported we
should have everything ready for the February meeting,
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No action taken.
Item #4 Update and follow-up of items from the audit
Commissioner Everett reported to the board that she, the executive director and
City Councilwoman Duff O'Dell met with the City Manager's office and Attorney
Matthew Boyle regarding issues noted in the annual audit. She reported that it is
the City Attorney's opinion that we are in complete compliance with all issues
listed in the audit.
No action taken.
ADJOURNMENT
Commissioner King moved and Commissioner Bacon seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Rushing
Motion passed. Meeting adjourned at 5:25 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 05TH DAY OF MARCH 2015.
APPROVED:
a Everett, Chair
ATTEST:
Debra L. Wells,
Executive Director
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