HomeMy WebLinkAbout2015-12-03 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, DECEMBER 03, 2015 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Report and Work in Process
3. Report of Public Housing and Section 8 Activity and Issues
4. Update on meeting with HUD regarding voucher transfer for January 1, 2016.
NEW BUSINESS
1. Consideration of the minutes from the October 28, 2015 meeting and take any
necessary action.
2. Consideration and approval of the 2016 Operating Budget and take any
necessary action
3. Consideration and acceptance of the October 2015 Monthly Financial
Statements and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
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GRAPEVINE HOUSING AUTHORITY OFFICE AT(817)488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 24TH DAY OF NOVEMBER 2015 AT
4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 3rd day of December 2015 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Karen Rice Commissioner
Linda Troeger Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Duff O'Dell City Council Liaison
CALL TO ORDER
Chairman Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
No citizen comment
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing through November 30, 2015. Also reported was the statistical
information for the Section 8 HCV Program including number of Vouchers leased
up, cost per voucher, number of applications on the waiting list, and the
Portability and Receipts report. Portability accounts receivables aging report
included.
Item #2 Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including on
going projects.
Item #3 Report of Public Housing and Section 8 activity and issues
The Board was provided with a report of activity and issues through November
30, 2015.
Item #4 Update on the voluntarV transfer of the HCV Program for January 1,
2016
The Board was provided with an update regarding the voluntary transfer of the
voucher program. A copy of the approved Memorandum sent to Fort Worth HUD
by Washington HUD Office was provided. The original Memorandum to be
provided at a later date.
It was reported that staff has been working with Tarrant County Housing
Partnership on setting up meetings with the landlords and participants. There will
be two meetings held on December 9, 2015 at 9:30 a.m. and 1:30 p.m., at the
Bessie Mitchell House. It was also reported that a letter was mailed to all
participants and landlords notifying them of the transfer.
NEW BUSINESS
Item #1 Consideration of minutes from the October 28, 2015 Board
Meeting,
The Board was presented with the minutes from the October 28, 2015 board
meeting for approval. A correction was noted pertaining to the date of the
minutes.
Commissioner Rice moved and Commissioner Rushing seconded to accept the
minutes as amended.
Ayes: Everett, Bacon, Rice, Troeger & Rushing
Nays: None
Absent: None
Motion passed.
Item #2 Consideration and approval 2016 Operating Budget
The Board was provided with the 2016 Operating Budget with the requested
revisions for salary increases of 3.2% for housing staff, two Public Housing
Coordinator positions and the reduced hours for the Executive Director of 60
hours per pay period.
The request for a budget for the HCV Program closeout cost was not included
since we no longer have the program. As a solution for not being able to provide
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a budget, Allen Cornell provided a breakdown that included the cash balance in
the account less estimated cost related to the closeout of the program.
The proposed 2016 Operating Budget projects a Net Income of$23,120,
Commissioner Rice moved and Commissioner Rushing seconded to accept the
2016 Operating Budget as presented.
Item #3 Consideration and acceptance of the October 2015 Monthl
Financial Statements
Commissioner Bacon reported that he reviewed the October 2015 monthly
financial statements and found them to be in order.
Commissioner Bacon moved and Commissioner Rushing seconded to accept the
October 2015 monthly financial statements as presented.
Ayes- Everett, Bacon, Rice, Troeger & Rushing
Nays: None
Absent: None
Motion passed.
ADJOURNMENT
Commissioner Rice moved and Commissioner Bacon seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, Rice, Troeger & Rushing
Nays: None
Absent: None
Motion passed. Meeting adjourned at 5:00 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 28TH DAY OF JANUARY 2016.
APPROVED:
ATTEST: Jar(e/ ver6tt, Chair
Debra Wells,
Executive Director
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