HomeMy WebLinkAbout2015-10-28 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
WEDNESDAY, OCTOBER 28, 2015 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
EXECUTIVE SESSION
Section 551.074 — Personnel deliberate the appointment, employment, compensation and duties
of the employees.
The Board to reconvene in open session to consider and take any action related to the
compensation of the Housing Staff.
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Report and Work in Process
3. Report of Public Housing and Section 8 Activity and Issues
4. Update on the voluntary voucher transfer of the HCV Program for January 1,
2016.
NEW BUSINESS
1. Consideration of the minutes from the September 24, 2015 meeting and take any
necessary action.
2. Consideration and discussion of the proposed 2016 budget and take any
necessary action.
3. Consideration and acknowledgement of the December 31, 2014 Audit Report
and take any necessary action.
4. Consideration and acceptance of the August and September 2015 Monthly
Financial Statements and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 23RD DAY OF OCTOBER 2015 AT
4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 28th day of October 2015 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Karen Rice Commissioner
Linda Troeger Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Duff O'Dell
Greg Jordan
Executive Director
City Council Liaison
Director of Fiscal Services
CALL TO ORDER
Chairman Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
No citizen comment
EXECUTIVE SESSION
Chairman Everett announced the Board of Commissioners would go into closed
session for discussion related to Section 551.074 — Personnel: deliberate the
appointment, employment, compensation and duties of the housing staff.
The Commissioners closed the doors to the Grapevine Housing Authority
Conference Room and began the closed session at 4:33 p.m. The closed
session ended at 4:55 p.m.
NOTE: The Commissioners continued with the Regular Meeting in open session.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing through October 23, 2015. Also reported was the statistical
information for the Section 8 Voucher Program including number of Vouchers
leased up, cost per voucher, number of applications on the waiting list, and the
Portability and Receipts report. Portability accounts receivables aging report
included.
Item #2 Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including on
going projects.
Item #3 Report of Public Housing and Section 8 activity and issues
The Board was provided with a report of activity and issues through October 28,
2015.
Item #4 Update on the voluntary transfer of the HCV Program for January 1,
2016
The Board was provided with an update regarding the voluntary transfer of the
voucher program. It was reported that after meeting with Fort Worth HUD, staff
was advised to contact Washington HUD to inquire about the transfer and to wait
for a response from Washington before providing documents to Tarrant County
Housing Partnership. Washington was contacted and the transfer documents
were re -sent to them. Washington had questions for Fort Worth regarding the
transfer and Fort Worth has responded with their answers.
NEW BUSINESS
Item #1 Consideration of minutes from the September 24, 2015 Board
Meeting
The Board was presented with the minutes from the September 24, 2015 board
meeting for approval.
Commissioner Troeger moved and Commissioner Rice seconded to accept the
minutes as presented.
Ayes: Everett, Bacon, Rice, Troeger & Rushing
Nays: None
Absent: None
Motion passed.
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Item #2 Consideration and discussion of the proposed 2016 Budget
The Board was provided with a proposed 2016 Budget for review and discussion.
Discussion pursued regarding the need for a Section 8 HCV Program 2016
budget that includes the projected cost to be incurred after the program transfers
to Tarrant County Housing Partnership. It was suggested that additional salary
cost be allocated for January 2016 to cover overflow work necessary to complete
the transfer.
It was also discussed that the budget be adjusted for the salary increases
discussed in the Executive Session.
No action taken on the adoption of the 2016 Budget.
Item #3 Consideration and acknowledgement of the December 31, 2014
Audit Report
The Board was provided with the December 31, 2014 Audited Financial
Statements. Commissioner Bacon reported that he reviewed the audit and found
it to be acceptable.
Commissioner Bacon moved and Commissioner Troeger seconded a motion to
accept the December 31, 2014 Audited Financial Report as presented.
Ayes: Everett, Bacon, Rice, Troeger & Rushing
Nays: None
Absent: None
Motion passed.
Item #4 Consideration and acceptance of August and September 2015
Monthly Financial Statements
Commissioner Bacon reported that he reviewed the August and September 2015
monthly financial statements and found them to be in order.
Commissioner Bacon moved and Commissioner Rushing seconded to accept the
August and September 2015 monthly financial statements as presented.
Ayes: Everett, Bacon, Rice, Troeger & Rushing
Nays: None
Absent: None
Motion passed.
ADJOURNMENT
Commissioner Rice moved and Commissioner Bacon seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, Rice, Troeger & Rushing
Nays: None
Absent: None
Motion passed. Meeting adjourned at 5:35 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 3RD DAY OF DECEMBER 2015.
APPROVED:
ATTEST:
Debra Wells,
Executive Director
Everett, Chair
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