HomeMy WebLinkAbout2015-09-24 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, SEPTEMBER 24, 2015 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
WORKSHOP
1. Discussion and review of proposed revisions of the Capital Funds projects for the
PHA Capital Funds 5 Year Action Plan for the years 2016-2020.
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Report and Work in Process
3. Report of Public Housing and Section 8 Activity and Issues
4. Minutes from the Resident Advisory Board held on September 18, 2015
5. Update on meeting with HUD regarding voucher transfer for January 1, 2016.
NEW BUSINESS
1. Consideration of the minutes from the August 27, 2015 meeting and take any
necessary action.
2. Consideration and approval of revision of Capital Funds projects for the PHA
Capital Fund 5 Year Action Plan for the years 2016-2020 and take any necessary
action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT(817)488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 21ST DAY OF SEPTEMBER 2015 AT
4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in
Workshop and in Regular Session on this the 24th day of September 2015 in the
Conference Room of Grapevine Housing Authority, with the following members
present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Karen Rice Commissioner
Linda Troeger Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Greg Jordan Director of Fiscal Services
CALL TO ORDER
Chairman Everett called the workshop to order at 4:30 p.m.
CITIZEN COMMENTS
No citizen comment
WORKSHOP
Item #1 Discussion and Review of Proposed Revisions of the Capital Funds
Proiects for the PHA Capital Funds 5-Year Action Plan for the
Years 2016-2020
The Board was presented with a proposal to revise the Capital Funds 5-Year
Action Plan to include plumbing work deemed necessary by maintenance staff. It
was reported that the water lines on N. Starnes, Starr Place and W. Texas
streets are beginning to fail due to age. Also discussed was the replacement of
water heaters.
The cost to replace the water lines and water heaters would require it to be
spread over three capital fund years and would require moving other projects to
later years.
The Board discussed separating the two projects instead of bidding them
together. Tankless water heaters were also discussed for areas where the
closets are too small to accommodate the larger water heaters.
Chairman Everett closed the workshop at 5 p.m. and opened the Regular
Session.
CALL TO ORDER
Chairman Everett called the meeting to order at 5:00 p.m.
CITIZEN COMMENTS
No citizen comment
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinguency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing through September 24, 2015. Also reported was the statistical
information for the Section 8 Voucher Program including number of Vouchers
leased up, cost per voucher, number of applications on the waiting list, and the
Portability and Receipts report. Portability accounts receivables aging report
included.
Item #2 Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including on
going projects.
Item #3 Report of Public Housing and Section 8 activity and issues
The Board was provided with a report of activity and issues through September
24, 2015.
Item #4 Minutes from the Resident Advisory Board held on September18,
2015
The Board was presented with minutes from the Resident Advisory Board
Meeting held on September 18, 2015,
Item #5 Update on meeting with HUD regarding voucher transfer for
January 1, 2016.
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The Board was provided with an update regarding the voluntary transfer of the
voucher program. It was reported that the transfer is moving forward and Fort
Worth HUD would be sending the paperwork to the Housing Voucher Financial
Management Division for final approval.
NEW BUSINESS
Item #1 Consideration of the minutes from the August 27, 2015 meeting
The Board was presented with the minutes from the August 27, 2015 minutes for
approval.
Commissioner Rice moved and Commissioner Troeger seconded to accept the
August 27, 2015 minutes as presented.
Ayes: Everett, Bacon, Rice, Troeger and Rushing
Nays: None
Absent: None
Motion passed.
Item #2 Consideration and approval of revision of Capital Funds projects for
the PHA Capital Fund 5-Year Action Plan for the years 2016-2020
The Board was provided with the PHA Capital Fund 5-Year Action Plan for the
years 2016-2020 which included the projects discussed during the workshop,
Commissioner Bacon moved and Commissioner Rice seconded to accept the
revised PHA Capital Fund 5-Year Action Plan.
Ayes: Everett, Bacon, Rice, Troeger and Rushing
Nays: None
Absent: None
Motion passed.
ADJOURNMENT
Commissioner Rice moved and Commissioner Troeger seconded that the
meeting be adjourned.
Ayes: Everett, Bacon, Rice, Troeger and Rushing
Nays: None
Absent: None
Motion passed. Meeting adjourned at 5:25 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 28TH DAY OF OCTOBER 2015,
APPROVED:
ATTEST:
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Debra Wells,
Executive Director