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Home My WebLink About2015-08-27 Regular Meeting ' ° AGENDA GRAPEVINE HOUSING AUTHORITY BOAR[] OF COMMISSIONERS MEETING TH[]RS[]AY' AUGUST 27. 2015 AT 4:30P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE' GRAPEVINE' TEXAS CALL TO ORDER CITIZENS COMMEN REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 1. Rent Delinquency and Information Sheet 2. Capital Funds Report and Work /nProcess 3. Report of Public Housing and Section B Activity and Issues 4. Minutes from the Resident Advisory Board held on August 14. 2O15 5. Update on meeting with HUD regarding voucher transfer for January 1. 2O16 NEW BUSINESS 1. Election of Officers and Ex Officio member to the Senior Citizens Advisory Board and take any necessary action. 2. Consideration of the minutes from the June 25. 2O15 meeting and take any necessary action. 3. Consideration and approval of proposal from Dennis Electric Company to install fans /n the family units and take any necessary action. 4. Consideration and approval of proposal from Longhorn Plumbing to install 0 showers and take any necessary action. 5� Consideration and acceptance nf the June and July 2015 monthly financial statements and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE K8EET/NG, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY OFFICE AT(817)4O8-U132AT LEAST24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. |N ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551-001 etseq ACTS OF THE 1993TE*AS LEGISLATURE, THE SPECIAL BOARD OFCOK8K8/8S/{�NER8 MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE24TH DAY OFAUGUST 2015AT 4:30 P.M. Debra Wells, Executive Director State of Texas County of Tarrant City of Grapevine The Board' of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 27th day of August 2015 in the Conference Room of Grapevine Housing Authority, with the following members present to wit: Jane Everett Chair Randy Bacon Vice Chair/Finance Officer Karen Rice Commissioner Linda Troeger Commissioner Constituting a quorum, with the following also present: Debra Wells Executive Director CALL TO ORDER Chairman Everett called the meeting to order at 4:30 p.m. CITIZEN COMMENTS No citizen comment REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) Item #1. Rent Delinquency and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing through August 27, 2015. Also reported was the statistical information for the Section 8 Voucher Program including number of Vouchers leased up, cost per voucher, number of applications on the waiting list, and the Portability and Receipts report. Portability accounts receivables aging report included. Item #2 Capital Funds Report and work in progress The Board was provided with the monthly Capital Funds Report including on going projects. Item #3 _ , Report of Public,Housing and Section 8 activity and issues The Board was provided with a report of activity and issues through August 2015. Item #4 Minutes from the Resident Adviso Board held on August 14, 2015 The Board was presented with minutes from the Resident Advisory Board Meeting held on August 14, 2015. Item #5 Update on meeting with HUD regardigg voucher transfer for January 1, 2016. The Board was provided with an update regarding a meeting with HUD to discuss the voluntary transfer of the HCV program effective January 1, 2016. HUD staff discussed the timeline of the transfer and answered a list of questions presented for clarification by housing staff. HUD informed the group that a decision has not been made as to which PHA would receive the vouchers; however an email was received this week indicating Tarrant County will be the Receiving PHA. NEW BUSINESS Item #1 Election of Officers and Ex Officio member to the Senior Advisory Board Commissioner Everett was nominated to continue as chair and Commissioner Bacon as vice chair and financial officer. Commissioner Rice volunteered to fill the Ex Officio member position to the Senior Advisory Board. Commissioner Rice moved and Commissioner Bacon second to elect by acclamation the officers and Ex Officio member. Ayes: Everett, Bacon, Rice and Toeger Nays: None Absent: Rushing Motion passed. Item #2 Consideration of minutes from the June 25, 2015 Board Meeting The Board was presented with the minutes from the June 25, 2015 board meeting for approval. There were two corrections noted in Item #4. 2 Commissioner Bacon moved and Commissioner Troeger seconded to accept the minutes as amended. Ayes: Everett, Bacon, Rice & Troeger Nays: None Absent: Rushing Motion passed. Item #3 Consideration and approval of proposal from Dennis Electric Company to install fans in the family units. The Board was presented with proposals from three electrical companies. Dennis Electric was the most reasonable and acceptable proposal. Commissioner Rice moved and Commissioner Rushing seconded a motion to accept the proposal by Dennis Electric to install ceiling fans in the family units. Ayes: Everett, Bacon, Rice & Troeger Nays: None Absent: Rushing Motion passed Item #4 Consideration and approval of proposal from Longhorn Plumbing to install showers The Board received proposals from plumbing companies to install showers. There were a couple of questions regarding the scope of work covered in the bid in Longhorn Plumbing, It was requested that clarification of the tasks be obtained and verification that the cost would remain the same. Commissioner Rice moved and Commissioner Bacon seconded to accept Resolution 15-04 to contract with Longhorn Plumbing Services based on clarification of tasks and that estimates don't change. Ayes: Everett, Bacon, Rice & Troeger Nays: None Absent: Rushing Motion passed 3 Item #5 Consideration and acceptance of June and July 2015 Monthly Financial Statements Commissioner Bacon reported that he reviewed the June and July 2015 monthly financial statements and found them to be acceptable. Commissioner Bacon moved and Commissioner Rice seconded to accept the June and July 2015 monthly financial statements as presented. Ayes.- Everett, Bacon, Rice & Troeger Nays: None Absent: Rushing Motion passed ADJOURNMENT Commissioner Troeger moved and Commissioner Rice seconded that the meeting be adjourned. Ayes: Everett, Bacon, Rice & Troeger Nays. None Absent: Rushing Motion passed. Meeting adjourned at 5:45 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 24TH DAY OF SEPTEMBER 2015. APPROVED: Jae ATTEST: �Verect, Chair Debra Wells, Executive Director 4