HomeMy WebLinkAbout2015-03-11 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
WORKSHOP AND
BOARD OF COMMISSIONERS MEETING
WEDNESDAY, MARCH 11, 2015 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
WORKSHOP
1. Update and discussion of the Section 8 HCV Program
CALL TO ORDER
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Report and Work in Process
3. Report of Public Housing and Section 8 Activity and Issues
4. Minutes from the February 20, 2015 Resident Advisory Board Meeting
NEW BUSINESS
1. Consideration of the minutes from the January 22, 2015 meeting and take
any necessary action.
2. Consideration and decision of the future of the Section 8 HCV Program
and take any necessary action.
3. Consideration and acceptance of the annual engagement letter provided
by Allen Cornell, CPA for fee accountant services and take any necessary
action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24
HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL
BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF
COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS
THE 6TH DAY OF MARCH 2015 AT 4:30 P.M.
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Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in a
Workshop followed by a meeting in Regular Session on this the 1 Ith day of
March 2015 in the Conference Room of Grapevine Housing Authority, with the
following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Joetta King Commissioner
Karen Rice Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Duff O'Dell City Council Liaison
Greg Jordan Administrative Services Director
CALL TO ORDER
Chairman Everett called the Workshop to order at 4:35 p.m.
Item #1 Update and discussion of the Section 8 HCV Program
A report was given by Chairman Everett on the sustainability of the Section 8
HCV Program and to help provide an understanding of the issues along with
some options. The report was created from information gathered from Allen
Cornell, Accountant for Grapevine Housing Authority and the U.S. Department of
Housing and Urban Development (HUD).
Chairman Everett shared that Allen Cornell met via a conference call to discuss
in more detail the financial position of the HCV Program. She explained the
financial issues are caused primarily because Congress doesn't appropriate
enough funds for Administrative Fees each year so what is received gets
reduced to a prorated amount. It was explained that because Administrative
Fees have been reduced substantially over the past few years it has resulted in
rapidly diminishing reserves.
It was reported that several employees of HUD visited with the Chairman and
Executive Director regarding the Section 8 HCV Program. HUD was very
complimentary of the housing authority and of the proactive stance the board is
taking regarding the sustainability of the program. HUD let it be known they
would prefer the program stay with the housing authority, however they could not
provide any solutions that have not already been implemented by the housing
authority.
A list of possible options was provided to the board for discussion to help make a
decision.
Commissioner Rice moved and Commissioner Bacon seconded to close the
Workshop.
Motion passed. Chairman Everett closed the workshop at 5:20 p.m. and opened
the Regular meeting.
CALL TO ORDER
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from January 1, 2015 through February 27, 2015. Also reported
was the statistical information for the Section 8 Voucher Program including
number of Vouchers leased up, cost per voucher, number of applications on the
waiting list, and the Portability and Receipts report. Portability accounts
receivables aging report included.
Item #2 --- Capital Funds Report and work in progress
The board was provided with the monthly Capital Funds Report including on
going projects.
Item #3 Report of Public Housing and Section 8 activity and issues
The board was provided with a report of activity and issues during the month of
February 2015,
NEW BUSINESS
Item #1 Consideration of minutes from the January 22, 2015 Board
Meeting
The board was presented with the minutes from the January 22, 2015 board
meeting for their approval. Corrections were noted on page 2, Item #4 at the top
of the page is struck from the minutes and under New Business Item #1, remove
the "s" from Commissioner King's name in the motion.
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Commissioner King moved and Commissioner Rice seconded to accept the
minutes as amended,
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent.- Rushing
Motion passed,
Item #2 Consideration and decision of how to proceed with the Section 8
HCV Program
Information provided at the Workshop was further discussed and it was
determined that the Executive Director should be directed to contact Allen
Cornell, accountant for the housing authority, to request some financial scenarios
to aid in making a decision regarding the HCV Program. In addition, the City
Attorney should be contacted about drafting a resolution.
Commissioner Bacon moved and Commissioner King seconded a motion to take
necessary action including contacting the City Attorney for a resolution and the
accountant for financial scenarios to allow the board to make a decision
regarding another Housing Authority assuming the HCV program.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Rushing
Motion passed
Item #3 Consideration and acceptance of the annual engagement letter with
Allen Cornell, CPA for fee accountant services
The annual engagement letter from Allen Cornell, CPA for fee accountant
services was provided to the board for their review and approval.
Commissioner King moved and Commissioner Rice seconded a motion to
approve the annual engagement letter with Allen Cornell, CPA for fee accountant
services.
Motion passed.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Rushing
ADJOURNLfiENT
Commissioner King moved and Commissioner Bacon seconded that the meeting
be adjourned.
Ayes; Everett, Bacon, King & Rice
Nayes: None
Absent: Rushing
Motion passed. Meeting adjourned at 5:45 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 21ST DAY OF APRIL 2015.
APPROVED:
ATTEST: "0ae Ever6tt,'C�-`h—a-5
Debra L. Wells,
Executive Director
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