HomeMy WebLinkAbout2016-12-08 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, DECEMBER 8, 2016 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENTS
EXECUTIVE SESSION
1. Section 551.074 — Personnel deliberate the appointment, employment,
compensation and duties of the Executive Director.
The Board to reconvene in open session to consider and take any action
related to the appointment and compensation of the Executive Director.
REGULAR MEETING
2. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet;
B. Capital Funds Report and Work in Progress;
C. Report of Public Housing Activity and Issues through November
30, 2016.
NEW BUSINESS
3. Consideration and discussion regarding the most qualified candidate for
the Executive Director position and take any necessary action.
4. Consideration of the minutes from the October 20, 2016 meeting and take
any necessary action.
5. Consideration and acceptance of Resolution 16-09 Policy for
Capitalization of Property for Financial Control Purposes and take any
necessary action.
6. Consideration and approval of the 2017 Operating Budget and take any
necessary action.
7. Consideration and acceptance of the monthly financial statements for
September 2016; and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817)488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 1ST DAY OF DECEMBER 2016 BY
4:30 P.M.
a
Debra Wells, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 8th day of December 2016 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Linda Troeger Vice Chair
Karen Rice Finance Officer
Bonnie McHugh Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present,
Debra Wells Executive Director
Duff O'Dell City Council Liaison
Greg Jordan City CFO
CALL TO ORDER
Chairman Everett called the meeting to order at 4:30 pm.
CITIZEN COMMENTS
No citizen comment
EXECUTIVE SESSION
Item #1 Section 551.074 — Personnel deliberate the appointment
emplovment, compensation and duties of the Executive Director
Chairman Everett announced the Board of Commissioners would go into closed
session for discussion related to Section 551.074 — Personnel- deliberate, the
appointment, employment, compensation and duties of the Executive Director,
The Commissioners closed the doors to the conference room and began the
closed session at 4:30 p.m. until 4:38 p.m. when the Executive Session was
temporarily closed because the first candidate arrived, The Executive Session
was reopened at 4-45 p.m. and ended at 5:47 p.m.
NOTE: The Commissioners continued with the Regular Meeting in open session.
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REGULAR MEETING
Item #2 Report of the Executive Director (informational ODjYJ
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies,
number of empty units, work orders and statistical information for the,
waiting list for Public Housing through November 30, 2016.
B. Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including
on-going projects and a spreadsheet of expenditures for the insurance
claim project.
C. Report of Housing Activity and Issues through November 30, 2016
The Board received a report on Public Housing activity and issues through
November 30, 2016.
NEW BUSINESS
Item #3 Consideration and discussion regarding the most qualified
candidate for the Executive Director position
The Board took into consideration the results of the interviews of the two
candidates for the Executive Director position to assist in making a decision on
the best and most qualified person for the position.
Commissioner McHugh moved and Commissioner Rushing seconded to
recommend candidate Kim McGilvray for the Executive Director position
contingent on the successful completion of the City's hiring process; the motion
was amended by Commissioner Rice and seconded by Commissioner Rushing
to add that compensation shall be within the salary range in the approved 2017
budget.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays- None
Absent: None
Motion passed,
Item #4 Consideration of the minutes from the October 20, 2016 meeting
The Board was provided minutes from the October 20, 2016 meeting for
approval.
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Commissioner Troeger moved and Commissioner McHugh seconded to approve
the minutes as presented,
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed.
Item #5 Consideration and acceptance of Resolution 16-09 Policy for
Capitalization of Property for Financial Control.
The Board received a request to amend the Capitalization Policy for individual
purchases from $500 to $2,000. The increase will reduce the need to maintain a
record of smaller purchases of items such as ranges and refrigerators.
Commissioner Rice moved and Commissioner McHugh seconded to adopt the
amendment of Resolution 16-09 Policy for Capitalization of Property for Financial
Control.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays- None
Absent: None
Motion passed.
Item #6 Consideration and approval of the 2017 Operating Budge
The Board was provided with several proposed 2017 Operating Budgets to assist
with determining a salary for the new Executive Director. The salary for the new
Executive Director was established and the appropriate budget was determined,
Resolution 16-10 PHA Board Resolution Approving Operating Budget was
provided for approval of the 2017 Operating Budget,
Commissioner McHugh, moved and Commissioner Troeger second to accept the
2017 Operating Budget.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed
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Item #7 Consideration and acc Dtance of the financial statements
for September 2016
The Board was provided with electronic monthly financial statements for
September 2016. Commissioner Rice reviewed the financial statements and
found them to be acceptable.
Commissioner Rice moved and Commissioner Rushing second to accept the
monthly financial statements for September 2016 as presented.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed'
ADJOURNMENT
Commissioner Rushing moved and Commissioner McHugh seconded that the
meeting be adjourned.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed, Meeting adjourned at 6:05 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 26TH DAY OF JANUARY 2017.
APPROVED:
J ne Everett, Chair
ATTEST,
Debra Wells,
Executive Director
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