HomeMy WebLinkAbout2016-10-20 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, OCTOBER 20, 2016 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENTS
REGULAR MEETING
1. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet;
B. Capital Funds Report and Work in Process;
C. Report of Public Housing Activity and Issues through October 13
2016;
D. Quarterly Investment Report ending 09/30/2016.
NEW BUSINESS
2. Consideration of the minutes from the September 29, 2016 meeting and
take any necessary action.
3. Review and consideration of budget calculations provided by the Fee
Accountant to assist in determining the 2017 Budget and take any
necessary action.
4. Consideration and acceptance of the December 31, 2015 Audit and take
any necessary action.
5. Consideration and acceptance of the monthly financial statements for
June, July and August 2016; and take any necessary action.
6. Report from the October 4, 2016 Senior Advisory Board meeting provided
by the Housing Authority Ex Officio member and take any necessary
action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24
HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL
BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF
COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS
THE 13TH DAY OF OCTOBER 2016 BY 4:30 P.M.
Debra Wells, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 20th day of October 2016 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Linda Traeger Vice Chair
Karen Rice Finance Officer
Bonnie McHugh Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Duff Odell City Council Liaison
Greg Jordan City CFO
CALL TO ORDER
Chairman Everett called the meeting to order at 4:31 p.m.
CITIZEN COMMENTS
No citizen comment
REGULAR MEETING
Item #1 Report of the Executive Director (Informational Only)
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies,
number of empty units, work orders and statistical information for the
waiting list for Public Housing September, 2016.
B. Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including
on-going projects.
C. Report of Housing Activity and Issues through October 18, 2016
The Board received a report on Public Housing activity and issues through
October 18, 2016.
D. Quarterly Investment Report endin Oct9/30/2016
The Board was presented with the Quarterly Investment Report for the
period ending 09/30/2016.
NEW BUSINESS
Item #2 Consideration of the minutes from the September 29, 2016 meeting
The Board was provided minutes from the September 29, 2016 meeting for
approval.
Commissioner Rice moved and Commissioner Rushing seconded to approve the
minutes as presented,
Ayes: Everett, Traeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed.
Item #3 Review and consideration of budget calculations provided by the
Fee Accountant to assist in determining the 2017 budget
The Board was provided with several budget scenarios of different salaries and
showing the impact of each level of pay on the 2017 budget in relationship to the
new executive director. Interviews for the executive director position will start
soon and the budget scenarios will aid in determining what level of starting pay
will be affordable for the housing authority. The 2017 Budget is required to be
adopted before the end of the year.
No action taken.
Item #4 Consideration and acceptance of the December 31, 2015 Audit.
The Board was provided with the December 31, 2015 Audit prepared by
Elizabeth Miles, CPA. There were no findings.
Commissioner Rice moved and Commissioner Traeger seconded to accept the
December 31, 2015 Audit as presented.
Ayes: Everett, Traeger, Rice, McHugh & Rushing
Nays- None
Absent: None
Motion passed.
2
Item #5 Consideration and acceptance of the monthly financial statements
for June, July and August 2016.
The Board was provided with electronic monthly financial statements for June,
July and August 2016. Commissioner Rice reviewed the financial statements
and found them to be acceptable,
Commissioner Rice moved and Commissioner McHugh second to accept the
monthly financial statements for June, July and August 2016 as presented,
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed
Item #6 Report from the October 4, 2016 Senior Advisory Board meeting
The Board was provided with an update by Commissioner Troeger on the Senior
Advisory Board meeting held on October 4, 2016.
Commissioner Troeger stated that she reported to the Senior Advisory Board that
GHA replaced the water lines on Starnes/Brewer properties and that the burned
unit on Starnes should be completed by the end of the year.
She also shared information received at the Senior Advisory Board meeting
regarding a volunteer training program provided by Friends of the Family that will
match volunteers that have completed the training program with request for help.
No action taken.
ADJOURNMENT
Commissioner Rice moved and Commissioner Troeger seconded that the
meeting be adjourned,
Ayes- Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed. Meeting adjourned at 5:13 p.m.
3
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 8TH DAY OF DECEMBER 2016.
APPROVED:
JJawfEvereft, Chair
ATTEST:
Debra Wells,
Executive Director