HomeMy WebLinkAbout2016-09-29 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, SEPTEMBER 29, 2016 AT 4:00 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER: 4:00 P.M.
WORKSHOP
1. Board of Commissioners to conduct a workshop relative to the 2017 Budget and
take any necessary action.
CITIZENS COMMENTS
PUBLIC HEARING: 4:30 P.M.
2. Public Hearing to obtain input from the city residents in reference to the Agency's
Admissions &Continued Occupancy Policy, 2017 Capital Plan and 5-Year
Capital Action Plan for 2017-2021, Dwelling Lease, Agency Policies and Utility
Reimbursement Schedule for fiscal year 2017.
REGULAR MEETING
3. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Process
C. Report of Public Housing Activity and Issues through September, 2016
D. Minutes from the August 18, 2016 and September 16, 2016
Resident Advisory Board
NEW BUSINESS
4. Consideration of the minutes from the August 25, 2016 meeting and take any
necessary action.
5. Consideration of Public Hearing comments and approval of the Agency's
Admission & Continued Occupancy Policy, 2017 Capital Plan and 5-Year Capital
Action Plan for 2017-2021, Dwelling Lease, Agency Policies and Utility
Reimbursement Schedule for fiscal year 2017; and take any necessary action.
6. Consideration and approval of 2017 Flat Rents and take any necessary action.
7. Consideration and approval of the lowest and most qualified bidder for the
replacement of older hot water heaters and take any necessary action.
8. Designation and approval of new bank signers and take any necessary action.
9. Consideration and approval of pay increases for fiscal year 2017 and take any
necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT(817)488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 22ND DAY OF SEPTEMBER 2016
BY 4:30 P.M.
Debra Wells, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 29th day of September 2016 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Linda Troeger Vice Chair
Karen Rice Finance Officer
Bonnie McHugh Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Duff Odell City Council Liaison
Patsy Bray Resident
CALL TO ORDER
Chairman Everett called the meeting to order at 4:00 p.m.
WORKSHOP
Item #1 Board of Commissioners to conduct a workshop relative to the
2017 Budge
The Board reviewed and discussed suggested increases in various line items for
the 2017 Budget including pay increases, training cost, health and property
insurance increases and increases in contract costs.
PUBLIC HEARING
Item #2 Public Hearing to obtain input from the city residents in reference to
the Agency's Admissions & Continued Occupancy Policy, 2017
Capital Plan and 5-Year Capital Action Plan for 2017-2021,
Dwelling Lease, Agency Policies and Utility Reimbursement
Schedule for fiscal year 2017
Chairman Everett opened the Public Hearing for citizen comments at 4:30 p.m.
One resident was present but declined to speak.
Commissioner Rice moved and Commissioner Rushing seconded to close the
Public Hearing.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed.
Chairman Everett closed the Public Hearing at 4:35 p.m.
CITIZEN COMMENTS
No citizen comment
REGULAR MEETING
ltem #3,--_- Report of the Executive Director (Informational Only)
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies,
number of empty units, work orders and statistical information for the
waiting list for Public Housing August, 2016.
B. Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including
on-going projects.
C. Report of Housing Activity and Issues through September 2016
The Board received a report on Public Housing activity and issues through
September 2016,
D. Minutes from the August 18, 2016 and September 16, 2016 Resident
Advisory Board.
The Board was presented with the minutes from the August 18, 2016 and
September 16, 2016 Resident Advisory Meetings.
NEW BUSINESS
Item #4 Consideration of the minutes from the August 25, 2016 meeti[Ig
The Board was provided minutes from the August 25, 2016 meeting for approval,
Commissioner Troeger moved and Commissioner Rushing seconded to approve
the minutes as presented.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
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Motion passed.
Item #5 Public Hearing to obtain input from the city residents in reference to
the Agency's Admissions & Continued OccupancV Policy, 2017
Capital Plan and 5-Year Capital Action Plan for 2017-2021,
Dwelling Lease, Agency Policies and Utility Reimbursement
Schedule for fiscal year 2017
The Board reviewed all revisions made to the documents presented at the Public
Hearing. The documents were on display for 45 days, a 30-day notice was
provided to the residents and the documents were presented at the Resident
Advisory Board Meeting.
There were no comments from neither the Resident Advisory Board Meeting nor
the Public Hearing.
Commissioner Rice moved and Commissioner Troeger seconded to adopt the
Admissions & Continued Occupancy Policy, 2017 Capital Plan and 5-Year
Capital Action Plan for 2017-2021, Dwelling Lease, Agency Policies and Utility
Reimbursement Schedule for fiscal year 2017.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent.- None
Motion passed,
Item #6 Consideration and approval of 2017 Flat Rents.
The Board was provided with the 2017 Flat Rents that are calculated based on
the 2017 Fair Market Rents (FMRs) published by HUD annually. It was
explained that the new Flat Rents are determined by taking the FMRs for the
year, multiplying them by 80% then deducting the 2017 utility allowances.
The Flat Rent increased this year primarily due to an increase in the area FMRs.
Commissioner Rice moved and Commissioner McHugh seconded to adopt the
new Flat Rents for fiscal year 2017.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed.
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Item #7 Consideration and approval of the lowest and most gualified bidder
for replacement of older hot water heaters
The Board was presented with the results of the request for bids to replace older
hot water heaters. Four bidders responded with the lowest and most qualified
bidder being Longhorn Plumbing Services.
Commissioner McHugh moved and Commissioner Rice second to accept
Resolution 16-08 Authorizing the Executive Director to Execute a Contract with
Longhorn Plumbing to replace hot water heaters,
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays. None
Absent: None
Motion passed
Item #8--, Designation and approval of new bank signers
The Board was provided with Resolution 16-07 Approving the Executive Director
to remove and replace check signers at Legacy Bank of Texas and Wells Fargo
Bank.
There was discussion regarding the need for removing the former Vice Chair as
a check signer and replacing him with the new Vice Chair.
Commissioner McHugh moved and Commissioner Troeger seconded to accept
Resolution 16-07 Approving the Executive Director to remove and replace check
signers at Legacy Bank of Texas and Wells Fargo Bank.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed
Item #9 Consideration and approval of pay increases for fiscal year 2017
The Board discussed staff raises for fiscal year 2017. They were informed of the
raises provided by the City that the Executive Director and Facility Services
positions will receive effective October 1, 2016; and will be incorporated in the
Interlocal Agreement.
They discussed that historically housing staff has received the same raises as
city staff. The proposed raises for housing staff would be 2% merit and 2%
range adjustment,
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Commissioner Traeger moved and Commissioner McHugh seconded to approve
staff raises of 2% merit and 2% range adjustment.
Ayes: Everett, Traeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed
ADJOURNMENT
Commissioner Traeger moved and Commissioner Rushing seconded that the
meeting be adjourned.
Ayes: Everett, Traeger, Rice, McHugh & Rushing
Nays: None
Absent- None
Motion passed. Meeting adjourned at 5:25 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 20TH DAY OF OCTOBER 2016.
APPROVED:
JAii;Tvereft, Chair
ATTEST:
Debra Wells,
Executive Director
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