HomeMy WebLinkAbout2016-08-25 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, AUGUST 25, 2016 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Report and Work in Process
3. Report of Public Housing Activity and Issues through June 30, 2016
4. Minutes from the July 15, 2016 Resident Advisory Board
NEW BUSINESS
1. Election of Officers and Ex Officio to the Senior Advisory Board and take any
necessary action.
2. Consideration of the minutes from the July 14, 2016 meeting and take any
necessary action.
3. Consideration and approval of Resolution 16-05 Adopting Revisions of the GHA
Procurement Policy and take any necessary action.
4. Consideration and approval of proposal for the Starnes Street Waterline
Replacement project and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT(817)488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 19TH DAY OF AUGUST 2016 AT
4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 25th day of August 2016 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Linda Troeger Vice Chair
Karen Rice Finance Officer
Bonnie McHugh Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Greg Jordan City of Grapevine CFO
CALL TO ORDER
Chairman Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
No citizen comment
REPORT OF THE EXECUTIVE DIRECTOR INFORMATIONAL ONLY
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing Julyl through July 31, 2016.
Item #2 Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including on-
going projects.
Item #3 Report of Public Housing Activity and Issues through August 25,
2016
The Board received a report on Public Housing activity and issues through
August 25, 2016.
Item #4 Minutes from the July 15, 2016 Resident Advisory Meeting
The Board was presented with the minutes from the July 15, 2016 Resident
Advisory Meeting.
NEW BUSINESS
Item #1 Election of Officers and Ex Officio to the Senior Adviso[y Board.
The floor was open for nominations of officers for the 2016-2017 year. After
discussion it was determined that the nominations would be as follows:
Jane Everett, Chair, Linda Troeger, Vice-Chair, and Karen Rice, Finance.
Commissioner Troeger volunteered to be the Ex Officio to the Senior Advisory
Board,
Commissioner Rice moved and Commissioner Troeger seconded to accept the
nominations as stated above.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed.
Item #2 Consideration of the minutes from the July 14, 2016-meeting.
The Board was provided minutes from the July 14, 2016 meeting for approval.
Commissioner Rice moved and Commissioner Troeger seconded to approve the
minutes from the July 14, 2016 meeting as presented.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed.
Item #3 Consideration and approval of Resolution 16-05 Adopting
Revisions of the GHA Procurement Policy.
The Board was presented with the revisions to the GHA Procurement Policy
required by law to be incorporated into the current policy. The primary revisions
included changing the small purchase threshold to $3,000 (except that
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construction-related small purchase threshold remains at $2,000) and changing
all regulations references from 24 CFR Part 85.36 to CFR 200.317 —200.326.
Commissioner Rice moved and Commissioner Rushing seconded to approve
Resolution 16-05 Adopting Revisions of the GHA Procurement Policy.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed.
Item #4 Consideration and approval of the proposal for the Starnes Street
Waterline Replacement project.
The Board was presented with the results from the Request for Proposals (RFP)
for the Starnes Street Waterline Replacement Project. Longhorn Plumbing
provided a fair and acceptable bid.
Commissioner Rice recommended a spelling correction on Resolution 16-06 and
requested a broader explanation of need for work to be performed,
Commissioner Troeger moved and Commissioner McHugh second to accept
Resolution 16-06 Authorizing the Executive Director to Execute a Contract with
Longhorn Plumbing as amended.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed
ADJOURNMENT
Commissioner Rice moved and Commissioner Troeger seconded that the
meeting be adjourned.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed. Meeting adjourned at 5:12 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 29TH DAY OF SEPTEMBER
2016.
APPROVED:
J 4
n Everett, Chair
ATTEST:
Debra Wells,
Executive Director
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