HomeMy WebLinkAbout2016-04-28 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, APRIL 28, 2016 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Report and Work in Process
3. Report of Public Housing Activity and Issues through April 25, 2016
4. Minutes from the April 15, 2016 Resident Advisory Board
NEW BUSINESS
1. Consideration of the minutes from the February 25, 2016 meeting and take any
necessary action.
2. Update on the fire unit at 315 N. Starnes Street and take any necessary action.
3. Consideration and approval of the Engagement Letter from Allen Cornell, CPA
for Fee Accounting services for 2016 and take any necessary action.
4. Consider and acceptance of the monthly financial statements for the months of
December 2015, January 2016 and February 2016 and take any necessary
action.
5. Consideration and approval of Resolution 16-02 Approving the removal and
addition of bank signers; and take any necessary action.
6. Report from Commissioner Rice on the Senior Citizens Advisory Board Meeting
held on April 5, 2016 and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT(817)488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 21ST DAY OF APRIL 2016 AT 4:30
P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 28th day of April 2016 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Jane Everett Chair
Karen Rice Commissioner
Linda Troeger Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Greg Jordan CFO-Fiscal Services
CALL TO ORDER
Chairman Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
No citizen comment
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing through March 2016.
Item #2 Capital Funds Report and work in pro gres
The Board was provided with the monthly Capital Funds Report including on-
going projects,
Item #3 Report of Public Housing Activity and Issues through April 25, 2016
The Board received a report on Public Housing activity and issues through April
25, 2016.
Item #4 Minutes from the Resident AdvisoU Board Meeting held on April
25, 2016.
The Board was provided with minutes from the April 25, 2016 Resident Advisory
meeting,
NEW BUSINESS
Item #1 Consideration of the minutes from the February 25, 2016 meeting.
The Board was provided with minutes from the February 25, 2016 meeting for
approval.
Commissioner Troeger moved and Commissioner Rushing seconded to accept
the minutes from the February 25, 2016 meeting as presented.
Ayes: Everett, Rice, Troeger & Rushing
Nays: None
Absent: Bacon
Motion passed.
Item #2 Update on the unit at 315 N. Starnes Street
The Board was provided with an update on the progress of the restoration of the
building after the fire at 315 N. Starnes Street. It was reported that the architect
is still working on the plans.
No action taken.
Item #3 Consideration and approval of the Engagement Letter from Allen
Cornell, CPA for Fee Accounting services for 2016
The Board was provided with the engagement letter from Allen Cornell, CPA for
Fee Accounting services for 2016. The satisfaction of services was discussed
and confirmed,
Commissioner Rice moved and Commissioner Troeger seconded to approve the
Engagement Letter with Allen Cornell, CPA for Fee Accounting services for 2016.
Ayes: Everett, Rice, Troeger & Rushing
Nays: None
Absent: Bacon
Motion passed.
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Item #4 Consider and acceptance of the monthly financial statements for
the months of December 2015, Januaa and February 2016
Tabled.
Item #5 Consideration and approval of Resolution 16-02 Approving the
removal and addition of bank signers
The Board was presented with Resolution 16-02 Approving the removal and
addition of bank signers. The Authority was in need of removing Commissioner
King and replacing her with Commissioner Rice as a signer on Legacy Bank of
Texas and Wells Fargo Bank.
Commissioner Troeger moved and Commissioner Rushing seconded approval of
Resolution 16-02 Approving the removal and addition of bank signers.
Ayes: Everett, Rice, Troeger & Rushing
Nays: None
Absent: Bacon
Motion passed.
Item #6 Report from Commissioner Rice on the Senior Advisory Board
meeting held on April 5, 2016.
Commissioner Rice gave a report on topics discussed at the meeting.
No action taken.
ADJOURNMENT
Commissioner Rice moved and Commissioner Troeger seconded that the
meeting be adjourned,
Ayes: Everett, Rice, Troeger & Rushing
Nays: None
Absent: Bacon
Motion passed, Meeting adjourned at 5:05 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 26TH DAY OF MAY 2016.
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Ja €: verett, Chair .�.�
ATTEST:
Debra Wells,
Executive Director
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