Loading...
HomeMy WebLinkAbout2016-01-21 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS GOLF COURSE ADVISORY BOARD January 21, 2016 5:00 P.M. GRAPEVINE GOLF COURSE CONCOURSE BUILDING 3800 FAIRWAY DRIVE CALL TO ORDER CITIZEN COMMENTS NEW BUSINESS 1) Welcome Bryan Humphreys to Board (Russell Pulley 2) Summary of operations 1St QTR (Russell Pulley) 3) Flood project update (restrooms and bridges, debris) (Russell Pulley) 4) Long Range Plan: Discussion of retaining a professional firm to help construct a Professional plan of addressing Golf Course targeted areas. (group) 5) 2016 instructional Programs (Robert Singletary) 6) Wall of Honor Plaque (Phil Parker, Michelle Isbell) 7) Golf Course Maintenance Report (Merlin Tielkemeier) CONSIDERATION OF THE MINUTES Consider approval of the minutes of the October 15, 2015 meeting and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE GOLF COURSE, Russell Pulley, 817-410-3377 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE GOLF COURSE ADVISORY BOARD AGENDA WAS PREPARED AND POSTED ON THIS THE 18th DAY OF January 2016 AT 5:00 P.M. Russell Pulley, Director of Golf Golf Board STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Golf Course Advisory Board of the City of Grapevine, Texas met in regular session on this 21 st day of January 2016 at 5:00 p.m. at the Grapevine Golf Course, 3800 Fairway Drive, with the following members present: Gary Davis Member Louis Capone Member Bryan Humphreys Member Tom Kormondy Member Shelley Ruddick Member Jonathan Wall Member Constituting a quorum, with the following members of the City Staff- Russell taffRussell Pulley Director of Golf Mike Lease City Council Member Robert Singletary Head Golf Professional Merlin Tielkemeier Superintendent CALL TO ORDER Russell Pulley called the meeting to order tin the absence of Danny Langley) at 5:01 p.m. CITIZEN COMMENTS There were no citizen comments. ITEM I — Welcome New Board Member Brvan Humphries Russell Pulley swore in Bryan Humphries and introduced Bryan as new Board member: (23 years as teacher at Grapevine High School and 16 years as Golf Coach) ITEM 2—Summary of Operations First Quarter Russell Pulley discussed Executive Summary details for,first Quarter (handout). He made note that more weekends were of fected by weather during this time period 2015 than the same period in 2014 resulting in reduction of revenue and rounds during this period. Successes were shared: New golf carts with GPS new fees put in place on 11-1-15, Online reservations system coming soon. Russell talked about staff synergy and that this staff was the best he had ever worked with in his career. Gary Davis shared very positive comment made by a citizen he had spoken to recently. Challenges: Flood damage repairs are beginning(bridge rebuild, restroom, bunkers and debris) Robert Singletary discussed the golf outing/Tournament update: 28-30 requests in the first quarter, and that bookings seem to be positive with the majority of requests and bookings really start picking up in January. ITEM 3- Flood Project Update (Restroom, Bridges,Debris) Repairs have begun with the Mockingbird bridge and debris removal. Restroom repair should start soon. Bluebonnet bridge and debris removal will begin after completion of the Mockingbird bridge and restroom project. We hope to get some information on Bunker repair in the coming months. ITEM 4—Long Range Plan update Discussed debt structure payoff and opportunity to generate capital improvement fund from surplus from net revenues. Discussion was had about the possibility of looking at outside consultants,for help with long range plan. ITEM 5 2415 Instructional Programs Robert Singletary discussed the information from handout explaining the 2016 instructional program. Louie Capone asked questions about PDP tate being higher at$99.00 than most courses. Robert Singletary explained that we still have a PDP program that is $49.95/month that is similar to what Louie was referencing. ITEM 6 —Wall of Honor Plague Phil Parker and Michelle Isbell Russell Pulley reports that the plaque for Phil Parker was ready and the one.for Michelle is being made. The coordination for the ceremony,for Phil Parker will be done when he gets back in town ITEM 7—Golf Course Summary Report Merlin Tielkemeier that thus far we have not had to cover greens. He also reported that due to the wet conditions there were many more areas the normal that needed to be roped off to cart traffic. Merlin reported that there was an issue with a golfer that was cutting rope on a consistent basis. CONSIDERATION OF MINUTES Consideration to approve the minutes from the October 15, 2015 meeting were approved with Tom Kormondy making the motion to approve the minutes and Louie Capone seconded the motion. All in Favor: all All opposed: none ADJOURNMENT Russell Pulley asked for a motion to adjourn the meeting. Approved by Tom Kormondy and seconded by Gary Davis. All in favor.• all All opposed: none PASSED AND APPROVED BY THE GOLF COURSE ADVISORY BOARD on this the 21 st day of April 21. 2016 APPROVED: OL Danny Langley - Chairman ATTEST: Russell Pulley " Director of Golf 2