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Home My WebLink About2017-04-17 Regular MeetingGRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING MONDAY, APRIL 17, 2017 AT 4:30 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TEXAS CALL TO ORDER CITIZENS COMMENTS EXECUTIVE SESSION 1. Section 551.074 — Personnel deliberate the appointment, employment, compensation and duties of the Executive Director. The Board to reconvene in open session to consider and take any action related to the appointment and compensation of the Executive Director. REGULAR MEETING 2. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) A. Rent Delinquency and Information Sheet; B. Minutes from the Resident Advisory Meeting held March 17, 2017; C. Report of Public Housing Activity and Issues through 04/14/2017; D. 2017 Annual Subsidy decrease and 2016 Subsidy miscalculation reduction in April Subsidy. NEW BUSINESS 3. Consideration and discussion regarding the Executive Director position and take any necessary action. 4. Consideration of the minutes from the March 16, 2017 meeting and take any necessary action. 5. Consideration and acceptance of Engagement Letter from Allen Cornell for Fee Accountant Services and take any necessary action. 6. Review and discussion of changes to the Pet Policy and take any necessary action. 7. Report by the Ex Officio member of the Senior Advisory Board on the meeting held April 4, 2017. "TI -0310191:101,04 Z'" IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 13TH DAY OF APRIL 2017 BY 4:30 P.M. Debra Wells, Acting Executive Director State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 117th day of April 2017 in the Conference Room of Grapevine Housing Authority, with the following members present to wit: Jane Everett Chair Linda Tiroeger Vice Chair Karen Rice Finance Officer Bonnie McHugh Commissioner Ethel! Anderson Resident Commissioner Constituting a quorum, with the followings also present: Debra Wells Acting Executive Dlirectoir Duff O'Dell City Council Liaison Greg Jordan City CFO CALL TO ORDER Chairman Everett called' the meeting to order at 4:50 p.m. CITIZEN COMMENTS No citizen comment EXECUTIVE SESSION' Item #1 Section 551.074 — Personnel deliberate the appointment, employment, compensation and dluti:es, of the Executive Director. Chairman Everett announced the Board of Commissioners would go into closed session for discussion related to Section 551.074 — Personnel deliberate the appointment, employment, compensation and duties of the Executive Director, The closed session was opened at 4:38 p.m. for discussion of personnel appointment and employment, The Executive Session, ended at 5:26 p.m. NOTE: The Commissioners continued with the Regular Meeting in open session. 1 REGULAR MEETING Item #2 Report of the Executive Director (informational Only) A. Rent Delinquency and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing through March 31, 2017. B. Minutes from the Resident Ad'visoa Board Meeting held March 17, 2017 The Board was provided minutes from the Resident Advisory Board Meetings held on January 26, 2017 and February 17, 2'017, C. re ort of Housing Activity and Issues through April 14, 2017 The, Board received a report on Public Housing activity and issues through April 14, 2017. D� 2017 Annual Subsidy decrease and 2016 Subsidy miscalculation reduction in, April Subsidy The Board received a report on the 2017 Subsidy projections from HUD, It was reported that the 2017 Subsidy is estimated to decrease by $38,846 from the subsidy received in, 2016. Also reported, was the failure to receive subsidy funding for April 2017. HUD miscalculated the subsidy awarded so they recaptured the overpayment with the April 2017 subsidy, NEW BUSINESS Item #3 Consideration and discussion regarding the Executive Director position, The Board discussed the qual'ifications Angie Highland for the position of Executive Director, It was reported that more applications were received but had not been reviewed'. Chair Everett reported that she would review the applications and determined if any applicants will be interviewed., The Board determined that Chair Everett and Commissioner McHugh would interview, any additional applicants. Commissioner Troeger moved and Commissioner Rice seconded to offer Angie Highland the position of Executive Director after reviewing the additional applicants and barring any other applicant they want to interview. Ayes: Everett, Tro,eg!er, Rice, McHugh & Anderson Nays: None Absent: None 2 Motion passed. Item #4 Consideration of the Minutes from the March 16, 2017 Meelbq. The Board was provided the minutes from the March 16, 2017 meeting for approval. Commission Rice suggested a correction on; page 3 Item #5, first sentence change to read: The Board was provided verbal information... Commissioner Rice moved and Commissioner McHugh seconded' to accept the March 16, 2017 minutes as corrected. Ayes: Everett, Troeger, Rice, McHugh & Anderson Nays: None Absent: None Motion passed. Item #5 Consideration and acceptance of Engaigement Letter from Allen Cornell, CPA for Fee Accounting Services, The Board was provided with the Engagement Letter from Allen Cornell, CPA for the 2017 Fee Accounting Services, Commissioner Rice suggested that Allen receive notification of the board positions and changes. She stated that she, contacted him regarding a question about the monthly financial statements and he was, hesitant to answer her question at first because he didn't know she was the new Finance Officer, She also suggested that when the new Executive Dlirector was hired' to call and introduce the new ED. Debra Wells, Acting Executive Director responded that he was provided this information but due to some family health issues he may not have reviewed the changes, sent with the yearend packet., Commissioner Rice moved and Commissioner Troeger second to accept the Engagement Letter from Allen Cornell, CPA for the 2017 Fee Accounting Services. Ayes: Everett, Troeger, Rice, McHugh & Anderson Nays: None Absent: None Motion passed 3 Item #6 Review and discussion of changes to the Pet P'ollic The Board decided to table Item #6 until' the May meeting so all the recommended changes can be reviewed and incorporated' into the Pet Policy, No action taken Item #7 Report by the Ex Officio member of the Senior Advisoa Board on the meeting heed April 4, 2017 The Board was, provided a report from Commissioner Troeger who is the appointed Ex Officio, member who represents Grapevine Housing, Authority. The following was reported: • GRACE — March served 114 families & friend's, 80 commodities and 27 matches • Makarius school — doing senior stories through GRACE REC — May 4 member appreciation day, all day REG —Active Seniors 1. Wrapping up tax program. 9 volunteers this year 2. Maj Jong Tournament on May 1st 3. Volunteer appreciation day on April 28th. No action taken ADJOURNMENT Commissioner McHugh moved and Commissioner Traeger seconded that the meeting be adjourned. Ayes: Everett, Troeger, Rice, McHugh & Anderson Nays: None Absent: None Motion passed. Meeting adjourned at 6:21 p.m. PASSED AND APPROVED, BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 25TH DAY OF MAY 2017. APPROVED: J�e verett, Chair 4 ATTEST: Executive director 5