HomeMy WebLinkAbout2017-01-26 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
TH U RSDAY, JAN UARY 26, 2017 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENTS
REGULAR MEETING
1. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet;
B. Capital Funds Report and Work in Progress;
C. Quarterly Investment Report for 12/31/2016
D. Report of Public Housing Activity and Issues through January 23,
2017
NEW BUSINESS
2. Consideration of the minutes from the December 8, 2016 meeting and
take any necessary action.
3. Consideration and discussion of transition plan for the Executive Director
position and take any necessary action.
4. Consideration and acceptance of reallocating 2016 Capital Funds from
landscaping to shower replacement and flooring; and take any necessary
action.
5. Consideration and acceptance of shower replacement bid with Longhorn
Plumbing and take any necessary action.
6. Consideration and acceptance of the monthly financial statements for
October and November 2016; and take any necessary action.
7. Report from the Senior Advisory Board meeting held December 6, 2016.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT(817)488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 19TH DAY OF JANUARY 2017 BY
4:30 P.M.
Debra Wells, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 26th day of January 2017 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Linda Troeger Vice Chair
Karen Rice Finance Officer
Bonnie McHugh Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Duff O'Dell City Council Liaison
Kim McGilvray New Executive Director
CALL TO ORDER
Chairman Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
No citizen comment
REGULAR MEETING
Item #1 Report of the Executive Director (informational Only)
A. Rent Delinguency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies,
number of empty units, work orders and statistical information for the
waiting list for Public Housing through December 31, 2016.
B. Capital Funds Report and work in progress
The Board was provided with the monthly Capital Funds Report including
on-going projects and a spreadsheet of expenditures for the insurance
claim project.
C. Quarterly Investment Report for 12/31/2016
The Board was provided with the Quarterly Investment Report for the
quarter ending 12/31/2016.
D. Report of Public Housing Activity and Issues through January 23, 2017.
The Board received a report on Public Housing activity and issues through
January 23, 2017.
NEW BUSINESS
Item #2 Consideration of minutes from the December 8, 2016 meeting
The Board was provided with the minutes from the December 8, 2016 meeting
for review. There were two corrections noted on page I of the minutes,
Commissioner McHugh moved and Commissioner Troeger seconded to accept
the minutes for the December 8, 2016 meeting as amended.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed.
Item #3 Consideration and discussion of transition plan for the Executive
Director position
The Board was updated on the official start date of the new Executive Director as
an exempt part time employee until April 24, 2017 when she will change to full
time. It was reported that she will work on Monday, Tuesday and Thursday until
she goes full time.
It was discussed having Debra Wells work on a contract basis until the new
Executive Director starts full time. The 2017 budget included funding for
overlapping the Executive Director position to allow for training. It was agreed
that the contract rate for Debra Wells would be $50 per hour,
Commissioner Rice moved and Commissioner Troeger seconded to approve
hiring Debra Wells on a contracted part time basis at a rate of$50 per hour to
cover the transition period from February 1, 2017 through April 24, 2017.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed,
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Item #4 Consideration and acceptance of reallocating 2016 Capital Funds
from Landscaping to shower replacement and flooring.
The Board was presented with a request to reallocate 2016 Capital Funds to
allow for remodeling two of the three bedroom units current in make ready. The
request was made due to the condition of the plumbing and bathroom tile, One
unit required new flooring due to loose tiles.
It was explained that it is necessary to reallocate, funds from landscaping to
dwelling structures under the 2016 Capital Funds.
Commissioner McHugh moved and Commissioner Rushing seconded to
reallocate 2016 Capital Funds from landscaping to dwelling structure for shower
replacement and flooring replacement.
Ayes: Everett, Traeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed.
Item #5 Consideration and acceptance of shower replacement bid with
Longhorn Plumbing
The Board was provided with bid proposals to replace the two showers, in the
three bedroom units currently in make ready. The bid submitted by Longhorn
Plumbing was the lowest and most acceptable bid.
Commissioner Rice moved and Commissioner Traeger second to accept
Resolution 17-01 accepting Longhorn Plumbing bid for replacement of two
showers.
Ayes: Everett, Troeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed
Item #6 Consideration and acceptance of the monthly financial statements
for October and November 2016
The Board was provided with electronic monthly financial statements for October
and November 2016. Commissioner Rice reviewed the financial statements and
found them to be acceptable.
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Commissioner Rice moved and Commissioner Traeger seconded to accept the
monthly financial statements for October and November 2016 as presented.
Ayes: Everett, Traeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed
Item #7 Report from the Senior Advisoa Board meeting held December 6,
2016,
The Board was provided a report from Linda Traeger, Ex Of icio to the Senior
Advisory Board from the meeting on December 6, 2016. Commissioner Traeger
updated the group on the progress of the burned unit and new Executive
Director.
No action taken
ADJOURNMENT
Commissioner McHugh moved and Commissioner Rice seconded that the,
meeting be adjourned.
Ayes: Everett, Traeger, Rice, McHugh & Rushing
Nays: None
Absent: None
Motion passed. Meeting adjourned at 5.30 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 16TH DAY OF MARCH 2017.
APPROVED:
C.-AA,
�a e Everett, Chair
ATTEST:
Kim McGilvray�
Executive Director
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