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Home My WebLink About2014-10-15 Regular MeetingAGENDA SPECIAL CALLED WORKSHOP GRAPEVINE HERITAGE FOUNDATION -BOARD OF DIRECTORS WEDNESDAY, OCTOBER 15, 2014 AT 5:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU SECOND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS Call to Order of Special Called Workshop— Dr. Curtis Ratliff II. Citizen Comments III. Special Called Workshop A. Review Nash Farm Mission Statement. B. Review recommended hours of operation of Nash Farm presented to City Council on September 2, 2014. C. Review findings of similar heritage learning centers within Texas. D. Review on-site study of evening visitation at Nash Farm. E. Discuss recommendation to City Council relative to current information IV.Workshop Adjournment The next regular meeting of the Grapevine Heritage Foundation will be held on November 19, 2014. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Office of Historic Preservation at 817-410-3585 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted on this, the 10th day of October 2014 at 5:00 pm. e Programs & Preservation GHF Meeting 10.15.14 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation Board of Directors met at 4:00 p.m. on Wednesday, October 15, 2014 in the Grapevine Convention &Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas. Curtis Ratliff Chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Pat Stinson Secretary Ross Bannister Member Ron Hewlett Member Frances Jensen Member Sue Franks Member Janet Perkins Member Don Vaughn Member Mike Lease Council Liaison The above constituting a quorum with no member(s) absent. With the following city staff present: Paul W. McCallum Executive Director, Grapevine Convention &Visitors Bureau Jim Lauderdale Nash Farm Manager Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the Special Called Workshop to order at 5:00 p.m. II. CITIZEN COMMENTS There were no citizen comments. III. SPECIAL CA6LEQ WORKSHOP Nash Farm manager, Jim Lauderdale reviewed the Nash Farm Mission statement and the recommended hours of operation for the Farm, brought before City Council on September 2, 2014. He distributed packets to each member and reviewed the research of other similar heritage learning centers within Texas, hours of operation, funding and staffing. Jim also shared an independent onsite study of evening visitation at the Farm. With the above information in hand, the board discussed the hours of operation with budget costs. The City Manager had agreed the Convention &Visitors Bureau would budget costs for staffing for a period of six, nine or 12 months and then review the need For extended hours staffing. Discussion followed to stay with the Foundation board's recommendation for hours as a farm and not a park, Balla Wright said she had all of the original notes on the 1 15 October,2014 GHF Meeting 10.15.14 acquisition of the Farm and it was always referred to for use as a farm, not a park. Ross Bannister said the Farm was city public property; P.W. McCallum agreed, but the Farm was the same as the library or the Community Activity Center with set hours of operation. Discussion followed regarding City Council's request for documentation which had now been gathered and presented. The survey had shown no after hours visits for heritage education. Baila Wright agreed extended hours would be reasonable for summer, but not for winter in the dark with no lighting for which there can be no lighting due to the surrounding neighborhood. Chairman Ratliff said if we have a finite amount of money, why are we spending it on extended staffing hours staff rather than exhibits and development. Ross Bannister felt the Farm was closer to being like the Botanical Gardens, Council Liaison Mike Lease disagreed saying the Parks Department had multi-million dollar facilities for baseball that have fixed hours, this being more like the Farm with live animals to cans for. The Nash Farm manager added, the Botanical Gardens had parking lots, recreation areas, playgrounds and tennis courts and this was a case of Education vs. Recreation. Frances Jensen agreed the Farm was totally different and she respectfully disagreed with the analogy to the Botanical Gardens. The board agreed the Lonn Taylor plan for the Farm did not present a dog park: all supported educational uses as opposed to a park or for dog walking. Ross said he did not want the Foundation to live in fear of what could happen; Balla Wright stated it was their due diligence to "protect" as Grapevine had lost several historic buildings, such as the Muck House and the Cotton Gin building, due to fires set by vandals. P.W. said the Grapevine Heritage Foundation and the City Council would review any decisions at the end of 12 months. P.W. explained to Ross, we cannot implement the planned educational and interactive exhibits until the Farm is secured after hours. IV.ADJOURNMENT Sue Franks, seconded by Pat Stinson, offered a motion to adjourn the meeting at 6:07 p.m. The motion prevailed by the following vote: Ayes. All (Ratliff, Wright, Stinson, Bannister, Franks, Hewlett, Jensen, Perkins and Vaughn) Nays: None ................................ The above workshop was followed by the regular scheduled, October 15, 2014 of the Grapevine Heritage Foundation Advisory Board. 2 15 October,2014 GHF Meeting 10.15.14 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation Board of Directors met at 5:30 p.m. on Wednesday, October 15, 2014 in the Grapevine Convention &Visitors Bureau, 2°d Floor Boardroom, 636 South Main Street, Grapevine, Texas. I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 6:07 p.m. II. CITIZEN COMMENTS No Citizen Comments were heard. III. APPROVAL QF MINUTEj Pat Stinson made the motion to accept the minutes as written from the September 17, 2014 meeting; Sue Franks seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Stanfield, Wright, Stinson, Bannister, Franks, Hewlett, Jensen, Perkins and Vaughn) Nays: (None) IV. OLD BUSINESS Update on Fall Round-UPI (FRUP) all tasks were on schedule, friends and family were invited to participate; and more items were needed for the Somethin' Pumpkin Baking Contest. The board members should be present by 9 a.m.for set-up and be sure after the event all areas are clean and secured. Thursday at 4 p.m. the Steering committee will pre- set the event area and neighbors will wash the pumpkins. Update on the Candlelight Tour of Homes (CTOH)for Saturday, November 8, 2014 from 4—7 p.m. with five homes and two businesses selected for the tour. The committee will meet on Friday afternoon to put up the CTOH posters as they take down the FRUP posters. V. N W BUSINE§S Recommendation for Nash Farm Public Use Hours of Operation, Chairman Ratliff called for a motion. Melva Stanfield put forth the motion to present the Farm hours for 9 a.m. —5 p.m.; and with extended hours from Memorial Day to Labor Day of Monday thru Friday of 10 a.m. -- 8 p.m.; and with Saturday and Sunday hours of 9 a.m. — 5 p.m. year round; and with two weeks closed in February for maintenance; and to observe all City holidays with the above to be reviewed by the Foundation, and Mayor and Council in one year. Janet Perkins seconded the motion which prevailed in the following vote: Ayes: Ratliff, Stanfield, Wright, Stinson, Bannister, Franks, Jensen, Hewlett, Perkins and Vaughn, Nays: (None) 3 15 October,2014 GHF Meeting 10.15.14 VI. ADJOURNMENT Melva Stanfield, seconded by Don Vaughn, offered a motion to adjourn the meeting at 5:50 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Wright, Stinson, Bannister, Franks, Hewlett, Jensen, Perkins and Vaughn) Nays: None Absent: (Stanfield) PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE SEPTEMBER 17, 2014 MINUTES, ON THIS THE 15TH DAY OF OCTOBER, 2014. APPROVED: "CHAIRMAN A7jL SE META Y 4 15 October,2014