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Home My WebLink About2014-09-17 Regular MeetingAGENDA GRAPEVINE HERITAGE FOUNDATION -BOARD OF DIRECTORS WEDNESDAY, SEPTEMBER 17, 2014 AT 4:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU SECOND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS Call to Order — Dr. Curtis Ratliff II. Citizen Comments III. Oath of Office — Dr. Curtis Ratliff, Melva Stanfield, Balla Wright, Janet Perkins and Ross Bannister IV. Approval of Minutes July 16, 2014 meeting of the Grapevine Heritage Foundation Board of Directors V. Old Business A. Membership Development Committee 1. Membership Report — Janet Perkins B. Nash Farm Committee 1. Update on Public Use Policy — Dr. Curtis Ratliff 2. Activity Report — Melva Stanfield 3. Farmhand Report — Jim Lauderdale VI. New Business A. Approval of 2014-2015 Grapevine Heritage Foundation Budget B. Set Date for Annual Membership Meeting: Thursday, November 6, 2014, 5:30 pm - 7:30 pm at Nash Farm C. Review Day and Time of Grapevine Heritage Foundation Board Meetings D. Review Master Plan of Nash Farm E. Update on Candlelight Tour of Homes: Saturday, November 8, 2014, 4:00 pm - 7:00 pm — Frances Jensen VII. Distribution of Liaison Reports A. Grapevine Historical Society Liaison Report - Joe Ann Standlee, President B. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum VIII. Adjournment The next meeting of the Grapevine Heritage Foundation will be held on November 19, 2014. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Office of Historic Preservation at 817-410-3585 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted on this, the 12th day of September 2014 at 5:00 pm. /17 A David Klempin t Manager, Heritage Programs & Preservation GHF Meeting 09.17.14 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation Board of Directors met at 4:00 p.m. on Wednesday, September 17, 2014 in the Grapevine Convention &Visitors Bureau, 2"d Floor Boardroom, 636 South Main Street, Grapevine, Texas. Curtis Ratliff Chairman Balla Wright Treasurer Pat Stinson Secretary Ross Bannister Member Ron Hewlett Member Frances Jensen Member Sue Franks Member Janet Perkins Member Don Vaughn Member Mike Lease Council Liaison The above constituting a quorum with member(s) absent: Melva Stanfield. With the following city staff present: Paul W. McCallum Executive Director, Grapevine Convention &Visitors Bureau David Klempin Historic Preservation Officer Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 4:00 p.m. II. CITIZEN COMMENTS There were no citizen comments. III. OATH OF OFFICE Dr. Curtis Ratliff, Melva Stanfield, Balla Wright, Janet Perkins and Ross Bannister Melva Stanfield was absent. IV. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the July 16, 2014 meeting; Pat Stinson seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Wright, Stinson, Bannister, Franks, Jensen, Perkins and Vaughn) Nays: None Absent: (Stanfield absent; and Hewlett did not arrive until 4:06 p.m.) 1 17 September,2014 GHF Meeting 09.17.14 IV. OLD BUSINESS Janet Perkins updated the group with the current active membership at 193. The committee will have a membership table at the Fall Round-UPI event. Chairman Curtis Ratliff updated the group regarding the Nash Farm proposed hours for the Farm to be open presentation to City Council. The City Council tabled the proposed hours for more study. Curtis said Farm Manager Jim Lauderdale was putting together further documents to support the hours the Foundation had put forth. David Klempin gave the Nash Farm reports with volunteer hours of 152 hours and August revenues of$1,286 and year to date of$28,067. V. NEW BUSINESS David Klempin presented the proposed budget for fiscal year 2015. Discussion followed with the different accounts and their uses. Ron Hewlett, seconded by Janet Perkins, offered a motion to accept the fiscal year 2015 budget as presented. The motion prevailed by the following vote: Ayes: All (Ratliff, Wright, Stinson, Bannister, Franks, Hewlett, Jensen, Perkins and Vaughn) Nays: None Absent: (Stanfield) The date was proposed for the Foundation's Annual Meeting of Membership for Thursday, November 6 from 5:30—7:30 p.m. at the Nash Farm, 626 Bail Street. Sue Franks, seconded by Pat Stinson, offered a motion to accept November 6, 2014 from 5:30—7:30 p.m. at the Nash Farm. The motion prevailed by the following vote: Ayes: All (Ratliff, Wright, Stinson, Bannister, Franks, Hewlett, Jensen, Perkins and Vaughn) Nays: None Absent: (Stanfield) The day and time for the Grapevine Heritage Foundation's (GHF) Board of Directors meeting were discussed. As all committees had been disbanded, except on an ad hoc basis for specific needs, the group agreed the board should now meet monthly to hear ail business. They agreed to move the meeting time back to 5 p.m. for those members coming from work. Sue Franks, seconded by Ron Hewlett, offered a motion for the GHF Advisory Board to meet on the third Wednesday of each month at 5 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Wright, Stinson, Bannister, Franks, Hewlett, Jensen, Perkins and Vaughn) Nays: None Absent: (Stanfield) 17 September,2014 GHF Meeting 09.17.14 Chairman Ratliff opened discussion to review the Master Plan for Nash Farm. He presented each of the members with a copy of the GideonToal Site Plan for Nash Farm dated December 5, 2000; a copy of the Peggy Riddle 2002 Plan of Accomplishments & Proposed Goals, accompanied by a 2003 power point of these actions with discussion following. He also noted the DAEDALUS "Historic Structure Report for the Thomas J. & Elizabeth Nash Farm" for any who would like to study. Chairman Ratliff asked the members to review to remind us of where we have come from. Frances Jensen, Co-Chair for the Candlelight Tour of Homes 2014, reported the 2014 tour would begin at Ted R. Ware Plaza and viewing the three museums before moving on to the homes and businesses on the tour. Frances said they were selling advertising pages in the guidebook and she would visit the Grapevine Historical Society's program seeking advertising. David Klempin explained each year the tour homes are a surprise and specifically "not published" beforehand. He did note the poster cover home for this year's tour would be the Yancy Farmhouse at 1331 West Wall Street. He told all the home had been restored by Eric Legge, a former Marine, who had beautifully restored the home and is now using for his ad-valorem tax firm. VI. DISTRIBUTION OF LIAISON REPORTS Grapevine Historical Society Liaison Report-Joe Ann Standlee, President Joe Ann Standlee reported the Grapevine Historical Society would have their Grand Opening on November 15 in the Grapevine Ice Company building. There would be a preview tour for donors who had given $1,000 +. She said they would permanently close the Depot museum on Sunday evening. She thanked Shawna Barnes for all of her help and guidance; she thanked the many volunteers for their hours and thanked the City and P.W.'s group for all their help. The signage will not come until after the November 15 grand opening. The new museum will be closed on Mondays and then open six days a week from 10 a.m. —4 p.m.. Joe Ann thanked the CVB for the old fire bell from Jenkins Street and the restored pole from the American Locker Building. She asked all to mark their calendars for November 15. Grapevine Convention &Visitors Bureau Liaison Report-Paul W. McCallum P.W. McCallum noted GrapeFest has become a two week festival beginning with four separate food and drink pairings; the Italian CarFest at Nash Farm with 2,000 attending; the Golf Classic benefiting scholarships; the Texas Wine Tribute Dinner benefitting the Metrolex Food Bank and the annual Tall In Texas award to Becker Winery. The Mayor's Brunch honored Eye Health Service and AMBUCS for their service. There was also the Tennis Classic; People's Choice with 154 wines; the Grape Stomp teams with a record 39 ounces of juice, followed by the Mayoral Stomp with Colleyville producing 26 ounces. Weems Alley hosted the culinary demonstrations and the Children's Area was expanded. The Passport Program brought 3,000 children through the Ted R. Ware Plaza. 25 Civic groups worked the festival gates and booths; there will be a MVV award for the Most Valuable Volunteer who worked the most shifts at GrapeFest. The Sister Cities program had 72 delegates of 120+ in their group; there were 18 meeting planners; and media fams. The Washington Wine Experience had five winemakers who were interviewed on all the news programs. There was a winemaker from Italy and wines from Krems, Austria. Sloan Williams Winery at Texas and Jenkins Street is owned by two 3 17 September,2014 GHF Meeting 09.17.14 veterans; they had their grand opening during the festival. The new Umbra Winery is in the 300 block of Main Street and Messina Hof Winery will be opening in the Wallis Hotel. The Hospitality Room was sponsored by Salt Lick BBQ. Don Vaughn asked about the attendance numbers. P.W. said 2006 was the highest attendance year thus far; 2014 will be the second highest. VII. ADJOURNMENT Sue Franks, seconded by Pat Stinson, offered a motion to adjourn the meeting at 5:50 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Wright, Stinson, Bannister, Franks, Hewlett, Jensen, Perkins and Vaughn) Nays: None Absent: (Stanfield) PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE SEPTEMBER 17, 2014 MINUTES, ON THIS THE 15TH DAY OF OCTOBER, 2014. APPROVED: d"t.' 6wvI CHAIRMAN ATTEST: SECRETARY 4 17 September,2014