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Home My WebLink About2014-03-27 Regular Meeting AGENDA GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING THURSDAY, MARCH 27, 2014 AT 4:30 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TX PUBLIC COMMENT CALL TO ORDER REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 1. Rent Delinquency and Information Sheet 2. Capital Funds Activity Report 3. Report of Public Housing and Section 8 activity and issues 4. Report on the New Flat Rent requirement 5. Minutes from the Resident Advisory Board for March 2014 NEW BUSINESS 1. Consideration of the minutes from the February 27, 2014 Board Meeting, and take any necessary action. 2. Consideration and acceptance of Resolution 14-02, Approving and Accepting The Public Housing Capital Funds for Fiscal Year 2014 and take any necessary action. 3. Consideration and discussion of the need to amend the part time Section 8 Assistant position to a full time Section 8 Specialist position and take any necessary action. 4. Consideration and acceptance of the December 2013 and January 2014 monthly financial statement and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR BOARD OF COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 24TH DAY OF MARCH 2O14 AT 5:00 P.M. Debra Wells, Executive Director State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority held a meeting in regular session on this the 27th day of March 2014 in the Conference Room of Grapevine Housing Authority, with the following members present to wit: Jane Everett Chair Joetta King Commissioner Karen Rice Commissioner Constituting a quorum, with the following also present: Debra Wells Executive Director Sharron Spencer City Council Liaison CALL TO ORDER CITIZEN COMMENTS REPORT OF THE EXECUTIVE DIRECTOR INFORMATIONAL ONLY Item #1. Rent Delinquency and Information Sheet The executive director reported to the board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing. Also reported was the statistical information for the Section 8 Voucher Program including number of Vouchers leased up, cost per voucher, number of applications on the waiting list, and the Portability and Receipts report. Portability accounts receivables aging report included. Item#2 Capital Funds Activity Report The Board was provided with an update on expended funds for the capital funds projects. Item #3 Report of Public Housing and Section 8 Activity and issues The board was provided with a report for Public Housing and Section 8 activity and issues. 1 ltem#4 Report on the New Flat Rent Requirement The board was updated on the New Flat Rent requirement included with the 2014 Appropriations Act which requires PHA's to increase Public Housing flat rents to 80% of the Section 8 Fair Market Rents. HUD promises a forthcoming implementation notice for instructions for the New Flat Rent. item#5 Minutes from the Resident Advisory Board for March 2014 The board was provided with minutes from the March 2014 Resident Advisory Board meeting. NEW BUSINESS Item #1 Consideration of the minutes from the February 27, 2014 Board Meeting _ The board was provided with minutes from the February 27, 2014 meeting for approval. There was a correction on page 2, Item #2, Update and discussion of Where We Are with the Section 8 Funding. The word lower should have read lowering. Commissioner Rice moved and Commissioner King seconded a motion to accept the minutes as amended. Ayes: Everett, King and Rice Nayes: None Absent: Bacon Motion passed. Item #2 Consideration and acceptance of Resolution 14-02, Approving and Acceptinq the Public Housing-Capital Funds for Fiscal Year 2014 The board was provided with the 2014 Capital Funds award of$91,258 for their approval. A request was made to move funds originally planned for drainage issues in the budget but have been resolved to instead be used for the purchase of a new copier. Maintenance on the office copier is no longer feasible to continue due to the age of the copier and cost of the maintenance contract. Commissioner Rice moved and Commissioner King seconded to accept Resolution 14-02, Approving and Accepting the Public Housing Capital Funds for Fiscal Year 2014; and approval of request to move funds for the purchase of a office copier. 2 Ayes: Everett, King and Rice Nayes: None Absent: Bacon Motion passed. Item #3 Consideration and discussion of the need to amend the part time Section 8 Assistant gosition to a full time Specialist position. The board was provided with justifications for upgrading the Section 8 Assistant position to a full time Section 8 Specialist position. It was explained that the job required more hours than the part time position allowed to adequately perform all the duties related to the job. Commissioner King moved and Commissioner Rice seconded to upgrade the Section 8 Assistant position to a full time Section 8 Specialist position. Ayes: Everett, King and Rice Nayes: None Absent: Bacon Motion passed. Item #4 Consideration and acceptance of the December 2013 and January_ 2014 monthly financial statements Commissioner Bacon was unable to attend the meeting. Commissioner King moved and Commissioner Rice seconded to table Item #4. Ayes: Everett, King and Rice Nayes: None Absent: Bacon Motion passed ADJOURNMENT Commissioner king moved and Commissioner Rice seconded that the meeting be adjourned. Ayes: Everett, King and Rice Nayes: None Absent: Bacon 3 Motion passed. Meeting adjourned at 5:30 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 24TH DAY OF APRIL, 2014. APPROVED: e Everett, Chair ATTEST: ZkL&, C�Sm' Debra Wells, Executive Director 4 BOARD OF COMMISSIONERS BOARD MEETING SIGN-IN SHEET MARCH 27, 2014 "lk1. 2. 3. 4. B. 7. 8. 9. 10. 11. 12.