HomeMy WebLinkAbout2014-04-24 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, APRIL 24, 2014 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TX
PUBLIC COMMENT
CALL TO ORDER
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Activity Report
3. Report of Public Housing and Section 8 activity and issues
4. Minutes from the Resident Advisory Board for April 2014
NEW BUSINESS
1. Consideration of the minutes from the March 27, 2014 Board Meeting, and take
any necessary action.
2. Consideration and discussion of amendment to the ACOP concerning the new flat
rent requirement and take any necessary action.
3. Consideration and discussion of an amendment to the lease regarding time out of
the unit and take any necessary action.
4. Consideration and acceptance of the December 2013, January, February and
March 2014 monthly financial statement and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE REGULAR BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 21ST DAY OF APRIL 2014 AT 5:00
P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a meeting
in regular session on this the 24th day of April 2014 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Joetta King Commissioner
Karen Rice Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
CALL TO ORDER
L CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY]
Item #1. Rent Delinquency and Information Sheet
The executive director reported to the board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public
Housing. Also reported was the statistical information for the Section 8 Voucher
Program including number of Vouchers leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report included.
Item#2 Capital Funds Activity Report
The Board was provided with an update on expended funds for the capital funds
projects.
Item #3 Report of Public Housinq and Section 8 Activity and issues
The board was provided with a report for Public Housing and Section 8 activity
and issues.
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Item#4 Minutes from the Resident Advisory Board for April 2014
The board was provided with minutes from the April 2014 Resident Advisory
Board meeting.
NEW BUSINESS
Item #1 Consideration of the minutes from the March 27 2014 Board
Meeting
The board was provided with minutes from the March 27, 2014 meeting for
approval.
Commissioner King moved and Commissioner Rice seconded a motion to accept
the minutes as presented.
Ayes: Everett, Bacon, King and Rice
Nayes: None
Absent: None
Motion passed.
Item #2 Consideration and discussion of amendment to the ACOP
concerning the new flat rent reQuirement.
The board was presented with changes to the Admissions and Continued
Occupancy Policy (ACOP) to implement changes to the flat rent policy as
required in the Consolidated Appropriations Act of 2014. They were informed
that until HUD provides guidance on how to implement the changes to existing
residents the flat rent requirements would only apply to new admissions. The
board was also informed that the ACOP would have to be revised again once
guidance from HUD was provided.
Commissioner Rice moved and Commissioner King seconded to revise section
XXI of the ACOP regarding the flat rent policy.
Ayes: Everett, Bacon, King and Rice
Nayes: None
Absent: None
Motion passed.
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Item #3 Consideration and discussion of an amendment to the lease
Leg rding time out of the unit.
The board was provided amended wording in the lease to clarify how long a
resident is allowed to be out of the unit. After discussion it was decided the
changes needed more work to provide clearer and better understanding of length
of absences from the unit. it was recommended to seek help from the City
Attorney.
Commissioner King moved and Commissioner Bacon seconded to table the item
until clearer and better language was provided.
Ayes: Everett, Bacon, King and Rice
Nayes: None
Absent: None
Motion passed.
Item #4 Consideration and acceptance of the December 2013 Janua
Februa and March 2014 monthly financial statements
Commissioner Bacon reported that he reviewed and found the monthly financial
statements for December 2013 as well as January, February and March 2014
acceptable.
Commissioner Bacon moved and Commissioner King seconded to accept the
monthly financial statements for December 2013, January, February and March
2014 as presented.
Ayes: Everett, Bacon, King and Rice
Nayes: None
Absent: None
Motion passed
ADJOURNMENT
Commissioner King moved and Commissioner Bacon seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, King and Rice
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:45 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 29TH DAY OF MAY, 2014.
APPROVED:
9o �� �
ne Everett, Chair
ATTEST:
Debra Wells,
Executive Director
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