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Home My WebLink About2014-07-31 Regular Meeting t AGENDA GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING AND WORKSHOP THURSDAY, JULY 31, 2014 AT 4:30 P.M. GRAPEVINE HOUSING AUTHORITY CONFERENCE ROOM r 131 STARR PLACE, GRAPEVINE, TEXAS PUBLIC COMMENT CALL TO ORDER REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 1. Rent Delinquency and Information Sheet 2. Report of Public Housing and Section 8 activity and issues 3. Minutes from the July 18, 2014 RAB meeting NEW BUSINESS 1. Consideration of the minutes from the June 26, 2014 Board Meeting and take any necessary action. 2. Consideration and acceptance of the May and June 2014 monthly financial statements and take any necessary action. WORKSHOP 3. Proposed Capital Funds projects for the PHA Capital Funds 5 Year Action Plan for the years 2015-2019. 4. Proposed revisions to the 2013 and 2014 Annual Capital Funds Projects. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Housing Authority Office at (817)488-8132 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special Board Meeting Workshop Agenda was prepared and posted on this the 28th day of July, 2014 at 4:30 p.m. Debra Wells Executive Director State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority held a meeting and workshop in regular session on this the 31st day of July 2014 in the Conference Room of Grapevine Housing Authority, with the following members present to wit: Jane Everett Chair Randy Bacon Vice Chair/Finance Officer Joetta King Commissioner Karen Rice Commissioner Terri Rushing Resident Commissioner Constituting a quorum, with the following also present: Debra Wells Executive Director CALL TO ORDER Jane Everett, Chairman called the meeting to order at 4:30 p.m. PUBLIC COMMENT REPORT OF THE EXECUTIVE DIRECTOR [INFORMATIONAL ONLY] Item #1. Rent Delinquency and Information Sheet The executive director reported to the board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing. Also reported was the statistical information for the Section 8 Voucher Program including number of Vouchers [eased up, cost per voucher, number of applications on the waiting list, and the Portability and Receipts report. Portability accounts receivables aging report included. Item#2 Report of Public Housing and Section 8 Activity and issues The board was provided with a report for Public Housing and Section 8 activity and issues. Item #3 Minutes of the Resident Advisory Board for July 18, 2014 The board was provided with minutes from the Resident Advisory Board meeting held July 18, 2014. 1 NEW BUSINESS PUBLIC COMMENT Item #1 Consideration of the minutes from the June 25, 2014 Board McMeeting The board was provided with minutes from the June 25, 2014 meeting for approval. One correction was noted on page 4, Item #5, Commissioners should be Commissioner. Commissioner Rice moved and Commissioner Rushing seconded a motion to accept the minutes as amended. Ayes: Everett, Bacon, King, Rice and Rushing Nayes: None Absent: None Motion passed. Item #2 Consideration and acceptance of May and June 2014 monthly_ financial statements Commissioner Bacon reported that he reviewed the May and June 2014 financial statements and found them acceptable. Commissioner Bacon moved and Commissioner King seconded to accept the April 2014 monthly financial statements as presented. Ayes: Everett, Bacon, King, Rice and Rushing Nayes: None Absent: None Motion passed. WORKSHOP Item #3 Proposed Capital Funds proiects for the PHA Capital Funds 5 Year Action Plan for the years 2015-2019 The board was presented with a proposal for capital projects for the next five years. Projects that were discussed and approved were replacing showers on Worth Street, flooring, lighting for over the kitchen sink, kitchen backsplashes, covered pavilions, repair/replace sidewalks, garbage disposals, dish washers in 2 the family units, door knockers, back patios, '/Z baths in family units and - landscaping. Item #4 Proposed revisions to the 2013 and 2014 Annual Capital Funds Projects The board was presented with proposed revisions to the 2013 and 2014 Annual Capital Funds projects as needed primarily to address additional lighting for security purposes and replacement of showers that are deteriorating due to age. It was reported that due to recent attempts to get into the backdoors of the housing units on all streets there was a greater need to install new LED lights on the buildings than other scheduled projects. It was also reported that the shower pans on Worth Street are beginning to fail due to age. The project will take several years to replace all the showers and will require capital funds. ADJOURNMENT Commissioner King moved and Commissioner Rice seconded that the meeting be adjourned. Ayes: Everett, Bacon, King, Rice and Rushing Nayes: None Absent: None Motion passed. Meeting adjourned at 5:30 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 4TH DAY OF SEPTEMBER, 2014. APPROVED: W ne Ev' ±�:erett, Chair ATTEST: Debra Wells, Executive Director 3 BOARD OF COMMISSIONERS BOARD MEETING & WORKSHOP SIGN-IN SHEET JULY 31, 2014 1. L"2�se 2. i_tl L:6-co LQ o 3. 4. f J. s. Cr2� 7. 8. 9. 10. 11. 12. 13.