HomeMy WebLinkAbout2014-09-04 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, SEPTEMBER 04, 2014 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TX
PUBLIC COMMENT
CALL TO ORDER
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Activity Report
3. Report of Public Housing and Section 8 activity and issues
4. Minutes from the August 15, 2014 RAB meeting
NEW BUSINESS
1. Swearing in of board members and election of officers; and take any necessary
action.
2. Consideration of the minutes from the July 31, 2014 Board Meeting and take any
necessary action.
3. Consideration and acceptance of the Interlocal Cooperation Agreement with the
City of Grapevine and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE REGULAR BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 29TH DAY OF AUGUST 2014 AT
5:00 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a meeting
and workshop in regular session on this the 4th day of September 2014 in the
Conference Room of Grapevine Housing Authority, with the following members
present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Joetta King Commissioner
Karen Rice Commissioner
Terri Rushing Resident Commissioner
Constituting a quorum, with the following also present:
Sharron Spencer Liaison to City Council
Duff O'Dell Liaison to City Council
Debra Wells Executive Director
CALL TO ORDER
Jane Everett, Chairman called the meeting to order at 4:30 p.m.
PUBLIC COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent_Delinquency and Information Sheet
The executive director reported to the board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public
Housing. Also reported was the statistical information for the Section S Voucher
Program including number of Vouchers leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report included.
Item#2 Capital Funds Report
The board was provided with an update on expended funds for the capital funds
projects.
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Item#3 Report of Public Housing and Section 8 Activity and issues
The board was provided with a report for Public Housing and Section 8 activity
and issues.
Item #4 Minutes of the Resident Advisory Board for August 15, 2014
The board was provided with minutes from the Resident Advisory Board meeting
held August 15, 2014.
NEW BUSINESS
PUBLIC COMMENT
Item #1 Swearing in of board members and election of officers
Commissioner Rice and Commissioner Bacon were sworn in prior to the
meeting. The floor was open for nominations for officers. Commissioner King
agreed to continue serving as the Ex-Officio representative to the Senior Citizens
Advisory Board. She also nominated Jane Everett as Chair and Randy Bacon as
Vice Chair and Finance Officer.
Commissioner Rice moved and Commissioner Rushing seconded a motion to
accept Commissioner Everett as Chair, Commissioner Bacon as Vice Chair and
Finance Officer and Commissioner King as the Ex-Officio representative to the
Senior Citizens Advisory Board.
Ayes: Everett, Bacon, King, Rice and Rushing
Nayes: None
Absent, None
Motion passed.
Item #2 Consideration of the minutes from the July 31, 2014 Board Meeting
The board was provided with minutes from the July 31, 2014 meeting for
approval.
Commissioner King moved and Commissioner Rice seconded a motion to accept
the minutes as presented.
Ayes: Everett, Bacon, King, Rice and Rushing
Nayes: None
Absent: None
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Motion passed.
Item #3 _. Consideration and acceptance of the Interlocal Cooperation
Agreement with the City of Grapevine
The board was presented with the Interlocal Cooperation Agreement with the
City of Grapevine for the positions of the Executive Director and Facility Services
Tech II positions. The major difference from the previous Interlocal was primarily
the Facility Services Tech 11 cost changed from a set number to reimburse for the
person assigned to housing. This allows the contract to adjust annually to reflect
the salary increases for the year. The contract renews annually with a 30-day
out clause.
There were minor changes of mistyped words and rewording of paragraph
15. Term and Terminations.
Commissioner King moved and Commissioner Rice seconded to accept the
Interlocal Cooperation Agreement with the City of Grapevine with the
recommended changes.
Ayes: Everett, Bacon, King, Rice and Rushing
Nayes: None
Absent: None
Motion passed.
ADJOURNMENT
Commissioner Rice moved and Commissioner Bacon seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, King, Rice and Rushing
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:30 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 25TH DAY OF SEPTEMBER,
2014.
APPROVED:
(j)E�-verett
Chair
ATTEST:
Debra Wells,
Executive Director
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