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Home My WebLink About2014-09-25 Regular Meeting AGENDA GRAPEVINE HOUSING AUTHORITY PUBLIC HEARING AND BOARD OF COMMISSIONERS MEETING THURSDAY, SEPTEMBER 25, 2014 AT 4:30 P.M. GRAPEVINE HOUSING AUTHORITY OFFICE 131 STARR PLACE, GRAPEVINE, TX PUBLIC HEARING 1. Public Hearing concerning the PHA 5-Year and Annual Plan, Five Year Capital Funds Action Plan 2015-2019, Annual Capital Funds Performance Reports 2013-2014; and Fiscal Year 2015: Section 8 HCV Administrative Plan, Public Housing Admissions and Continued Occupancy Policy, Dwelling Lease, Lease addendums and all other policies. PUBLIC COMMENT CALL TO ORDER REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY) 1. Rent Delinquency and Information Sheet 2. Capital Funds Activity Report 3. Report of Public Housing and Section 8 activity and issues 4. Minutes from the September 19, 2014 RAB meeting NEW BUSINESS 1. Consideration and adoption of the PHA 5-Year and Annual Plan, Five Year Capital Funds Action Plan 2015-2019, Annual Capital Funds Performance Reports 2013-2014; Fiscal Year 2015: Section 8 HCV Administrative Plan, Public Housing Admissions and Continued Occupancy Policy, Dwelling Lease, Lease Addendums and all other policies. 2. Consideration and approval of the minutes from the September 04, 2014 Board Meeting and take any necessary action. 3. Consideration and acceptance of the July, 2014 monthly financial statements and take any necessary action. 4. Consideration and approval of a contract with Brown Foundation Repair to repair foundations on duplex located at 326-328 W. Worth and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR BOARD OF COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 22ND DAY OF SEPTEMBER 2014 AT 4:30 P.M. Debra Wells, Executive Director State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority held a Public Hearing and meeting in regular session on this the 25th day of September 2014 in the Conference Room of Grapevine Housing Authority, with the following members present to wit: Jane Everett Chair Randy Bacon Vice Chair/Finance Officer Joetta King Commissioner Karen Rice Commissioner Terri Rushing Resident Commissioner Constituting a quorum, with the following also present: Duff O'Dell Liaison to City Council Debra Wells Executive Director Ann Hendry Resident Shannon Hendry Citizen CALL TO ORDER Jane Everett, Chairman opened the Public Hearing at 4:30 p.m. for public comment regarding the PHA 5-Year and Annual Plan, Five Year Capital Funds Action Plan 2015-2019, Annual Capital Performance Reports 2013-2014; and Fiscal Year 2015: Section 8 HCV Administrative Plan, Public Housing Admissions and Continued Occupancy Policy, Dwell Lease, Lease addendums and all other policies. PUBLIC COMMENT Ann Hendry commented on the flat rent phase-in calculation that was outlined in a Notice sent out to the resident's earlier in the day. She wanted to confirm she understood the process. Public Hearing was closed at 4:45 P.M. CALL TO ORDER Jane Everett, Chairman called the meeting to order at 4:45 p.m. 1 PUBLIC COMMENT REPORT OF THE EXECUTIVE DIRECTOR INFORMATIONAL ONLY Item#1. Rent Delinquency and Information Sheet The executive director reported to the board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing. Also reported was the statistical information for the Section 8 Voucher Program including number of Vouchers leased up, cost per voucher, number of applications on the waiting list, and the Portability and Receipts report. Portability accounts receivables aging report included. ltem#2 Capital Funds Report The board was provided with an update on expended funds for the capital funds projects. Item#3 _ Report of Public Housinq and Section 8 Activity and issues The board was provided with a report for Public Housing and Section 8 activity and issues. Item #4 Minutes of the Resident Advisory Board for September 19, 2014 The board was provided with minutes from the Resident Advisory Board meeting held September 19, 2014. NEW BUSINESS Item #1 _ Consideration and adoption of the PHA 5-Year and Annual Plan, Five Year Capital Funds Action Plan 2015-2019. Annual Capital Funds Performance Reports 2013-2014• Fiscal Year 2015: Section 8 HCV Administrative Plan, Public Housing Admissions and Continued Occupancy Policy, Dwellinq Lease, Lease Addendums and all other policies. The board was presented with the agency plans, all policies, dwelling lease and lease addendums which include the Fair Market Rents, Flat Rents and Utility Allowances for fiscal year 2015. All requirements set forth by the US Department of HUD were met. 2 Commissioner Rice moved and Commissioner Bacon seconded a motion to accept the PHA 5-Year and Annual Plan, Five Year Capital Funds Action Plan 2015-2019, Annual Capital Funds Performance Reports 2013-2014; Fiscal Year 2015- Section 8 HCV Administrative Plan, Public Housing Admissions and Continued Occupancy Policy, Dwelling Lease, Lease Addendums which includes the Fair Market Rents, Flat Rents, and Utility Allowances and all other policies. Ayes: Everett, Bacon, King, Rice and Rushing Nayes: None Absent: None Motion passed. Item #2 Consideration of the minutes from the September 4, 2014 Board Meeting The board was provided with minutes from the September 4, 2014 meeting for approval. Commissioner King moved and Commissioner Rice seconded a motion to accept the minutes as presented. Ayes: Everett, Bacon, King, Rice and Rushing Nayes: None Absent: None Motion passed. Item #3 Consideration and acceptance of the July, 2014 monthly financial statements The monthly financial statements for July 2014 were provided electronically to the board. Commissioner Bacon reviewed the statements and found them acceptable. Commissioner Bacon moved and Commissioner King seconded to accept the July 2014 monthly financial statements as presented. Ayes: Everett, Bacon, King, Rice and Rushing Nayes: None Absent: None Motion passed. 3 Item #4 Consideration and approval of a contract with Brown Foundation Repair to repair foundations on duplex at 326-328 W. Worth The board was presented with a proposal by Brown Foundation Repair for foundation work on a couple of units on W. Worth Street. Request for bids were sent out to three foundation companies. Brown Foundation Repair responded. Commissioner King moved and Commissioner Bacon seconded to accept Resolution No. 14-07 approving the executive director to execute a contract for services with Brown Foundation Repair in an amount not to exceed $9,800. Ayes: Everett, Bacon, King, Rice and Rushing Nayes: None Absent: None ADJOURNMENT Commissioner King moved and Commissioner Rice seconded that the meeting be adjourned. Ayes: Everett, Bacon, King, Rice and Rushing Nayes: None Absent: None Motion passed. Meeting adjourned at 5:50 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 13TH DAY OF NOVEMBER, 2014. APPROVED: �e—Ev erett, Chair ATTEST: C Debra Wells, Executive Director 4