HomeMy WebLinkAbout2017-01-16 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
LIBRARY BOARD MEETING
MONDAY, JANUARY 16, 2017
6:30 P.M.
BOARD ROOM — 1201 MUNICIPAL WAY
I. Call to Order
II. Citizen Comments
III. Consideration of Minutes
A. October 17, 2016
IV Old Business
A. Discuss Grand Opening of Expansion March 4, 2017
B. Update on Quality of Life Request
V. New Business
A. Discuss Changes to Circulation Policies
VI. Miscellaneous Reports and/or Discussions
A. Donation Received
B. Next Meeting April 17, 2017
VII. Adjournment
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IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS
OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS
PREPARED AND POSTED THIS 111h DAY OF JANUARY, 2017 AT 5:00 P.M.
LIBRARY DIRECTOR
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The Library Board of the Grapevine Public Library of the City of Grapevine,Texas met in Regular
Session on the l7t'' day of January, 2017 at 6:30PM in the Board Room, Grapevine Public
Library, 1201 Municipal Way, with the following members present to-wit:
Janice Cook Chairman
Lynda Brown Member
Susan Peabody Secretary
Bruce Rider Member
Janee Trasler Member
Fred Sheffler Member
constituting a quorum, with the following members of the City Staff:
Janis Roberson Library Director
Duff O'Dell, the City Council Liaison, and Debbie Venable, Board member, were not in
attendance.
CALL TO ORDER
Janice Cook called the meeting to order at 6:30PM.
Citizen Comments— None
Motion by Bruce Rider, seconded by Lynda Brown, to approve the October 17, 2017 meeting
minutes as written:
Ayes: Unanimous
Nays: None
Discussion on Grand Opening of Expansion on March 4. 2017
Janis Roberson informed the board members to"save the date" of March 4th in order to
participate in the 10:15AM formal ribbon-cutting of the new Teen Zone area and the
expanded Genealogy area. Tours, special entertainment for children, cookies and punch,
will be available to the library patrons from 11:00-2:00 that day. There was no formal action
taken.
Update on Quality of Life Request
Janis presented the request for the mobile library to City Council on January 9th. There were
some questions but no concerns stated to her at the presentation. Janis will start the project
management work. The goal is to have the mobile library ready for Summer 2018. She will
begin to work with the programming and route and schedule, too. She has a recommendation
for a name on the mobile library of"GROW"(Grapevine Resources On Wheels.)There was no
formal action taken.
()Policy Manual\Board Guidelines for Minutes 2013
Discussion of Changes to Circulation Policies
Janis informed the board of a change to the circulation policies for handling the problem that
arises when a patron's library card expires, access to eBooks is lost. The patron is not aware of
this loss. This has been corrected as of November 2016. There has also been a change in the
auto-renewing of books (only books, not CDs or DVDs) which have no Holds or Reserves on
them. Two auto-renewals will occur if needed and no Hold or Reserve is on the book. An
Asterisk will denote what items were renewed. This capability is now available to patrons. There
was no formal action taken.
Discussion of Recent Donation Received
Janis informed the board members that two people with trusts have expressed a desire to
donate to the library via the trusts. This particular form of donation capability has now been
established. A personal check of $1200 was donated to the library with no restrictions. The
$1200 will be applied to the "best sellers" material.
The next quarterly board meeting is scheduled for April 17, 2017 at 6:30PM. It was noted
that Janee Trasler and Susan Peabody will not be in attendance for this April meeting.
ADJOURNMENT
Bruce Rider, seconded by Fred Sheffler, motioned to adjourn the meeting at 6:55PM. The
motion prevailed by the following vote
Ayes: Unanimous
Nays: None
PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE,TEXAS
on the 17th day of April, 2017.
APPROVED:
W-14.4.1_d2-0 4-0-1---
Ja ce Cook
Chair
ATTEST:
1O`
Susan Peabody
Secretary
2