HomeMy WebLinkAbout2013-01-03 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JANUARY 3, 2013 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Report and Work in Process
3. Report of Public Housing and Section 8 Activity and Issues
NEW BUSINESS
1. Consideration of the minutes from the November 29, 2012 meeting and
take any necessary action.
2. Consideration and discussion of the proposal by Brown Foundation
Repair and take any necessary action.
3. Consideration and discussion of change order for replacement of existing
fascia metal and miscellaneous repairs; and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24
HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL
BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF
COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS
THE 31 sT DAY OF DECEMBER 2012 AT 4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a meeting
in regular session on this the 3rd day of January 2013 in the Conference Room
of Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Financial Officer
Joetta King Commissioner
Karen Rice Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
CITIZEN COMMENTS
CALL TO ORDER
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The executive director reported to the board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public
Housing from December 01, 2012 through December 31, 2012. Also reported
was the statistical information for the Section 8 Voucher Program including
number of Vouchers leased up, cost per voucher, number of applications on the
waiting list, and the Portability and Receipts report. Portability accounts
receivables aging report included.
Item #2 Capital Funds Report and work in progress
The board was provided with the monthly Capital Funds Report including on-
going projects.
Item #3 Report of Public Housing and Section 8 activity_and issues
The board was provided with a report of activity and issues during the month of
December 2012.
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NEW BUSINESS
Item #1 Consideration of the minutes from the November 29, 2012 meeting
Minutes from the meeting held November 29, 2012 were provided to the board.
Commissioner King moved and Commissioner Rice seconded to accept the
minutes as presented.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Motion passed.
Item #2 Consideration and discussion of the proposal for Brown Foundation
Repair
The board was provided bids for foundation work needed on three buildings
located on Starr Place and W. Texas. Five requests for proposals were sent out
and two companies responded. Brown Foundation Repair was the best and
most reasonable proposal.
Commissioner King moved and Commissioner Bacon second to approve
Resolution 13-02 approving the executive director to execute a contract for
services with Brown Foundation Repair in an amount not to exceed $38,500.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Motion passed.
Item #3 Consideration and discussion of change order for replacement of
existing fascia metal and miscellaneous repairs
The board was presented with a change order to replace the existing fascia
metal wrap with new aluminum instead of cleaning and painting the existing
fascia as was called for in the original plans. It was explained that once the
project got underway it was discovered that a large percentage of the existing
fascia metal was found to be dented and wavy from years of wear and tear.
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The change order also includes funds for miscellaneous repairs of rotten or
damaged fascia board.
Commissioner Rice moved and Commissioner Bacon seconded to approve
Resolution 13-01 allowing the executive director to execute change order 02 for
an amount not to exceed $16,250.00
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Motion passed.
ADJOURNMENT
Commissioner Rice moved and Commissioner King seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, King & Rice
Nayes: None
Absent: Waite
Motion passed. Meeting adjourned at 5:00 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 28 DAY OF FEBRUARY, 2013.
APPROVED:
QLa&
J e Everett, Chair
ATTEST:
Debra Wells,
Executive Director
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