HomeMy WebLinkAbout2013-12-19 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, DECEMBER 19, 2013 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TX
PUBLIC COMMENT
CALL TO ORDER
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Report of Public Housing and Section 8 activity and issues
NEW BUSINESS
1. Consideration of the minutes from the November 7, 2013 Board Meeting, and take
any necessary action.
2. Update and discussion of where we are with Section 8 Funding and take any
necessary action.
3. Consideration and discussion of the 2014 Budget; and take any necessary action.
4. Consideration and acceptance of the October 2013 monthly financial statement
and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE REGULAR BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 16TH DAY OF DECEMBER 2013
AT 4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a Public
Hearing and meeting in regular session on this the 19th day of December 2013 in
the Conference Room of Grapevine Housing Authority, with the following
members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Karen Rice Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
CALL TO ORDER
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR {INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The executive director reported to the board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public
Housing. Also reported was the statistical information for the Section 8 Voucher
Program including number of Vouchers leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report included.
Item #2 Report of Public Housing and Section 8 Activity and issues
The board was provided with a report for Public Housing and Section 8 activity
and issues.
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NEW BUSINESS
Item #1 Consideration of the minutes from the November 7, 2013 Board
Meeting
The board was provided with minutes from the November 7, 2013 meeting for
approval.
Commissioner Rice made a motion to accept the minutes as presented.
Commissioner Bacon seconded the motion.
Ayes: Everett, Bacon and Rice
Nayes: None
Absent: King and White
Motion passed.
Item #2 Update and discussion of where we are with the Section 8 Funding
The board was provided an updated on the progress we have made in lowering
our housing assistance payments (HAP). They were informed that at the last
meeting with HUD we were told our efforts in lowering our HAP have paid off and
we are looking good at this point. HUD will continue to monitor us but we will no
longer have monthly calls.
No action taken.
Item #3 Consideration and discussion of the 2014 Bud
The Board was provided with the proposed 2014 Budget for approval. The
budget includes an increase of 3% for the Public Housing Coordinator and
Executive Director based on the increase provided by the City of Grapevine to
their employees. Due to an increase in utility cost the budget has been adjusted
to include more funds allocated to water and sewer.
Commissioner Bacon moved to accept the 2014 Budget with the increase to the
water and sewer line item. Commissioner Rice seconded the motion.
Ayes: Everett, Bacon and Rice
Nayes: None
Absent: King and White
Motion passed
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Item #4 Consideration and acceptance of the October 2013 monthly
financial statements
Commissioner Bacon reported to the board that he reviewed the October 2013
monthly financial statements and found them to be acceptable.
Commissioner Bacon made a motion to accept the October 2013 monthly
financial statements as presented. Commissioner Rice seconded the motion.
Ayes: Everett, Bacon and Rice
Nayes: None
Absent: King and White
Motion passed
ADJOURNMENT
Commissioner Rice moved and Commissioner Bacon seconded that the meeting
be adjourned.
Ayes: Everett, Bacon and Rice
Nayes: None
Absent: King and White
Motion passed. Meeting adjourned at 5:05 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 27TH DAY OF FEBRUARY,
2014.
APPROVED:
an Everett, Chair
ATTEST:
L
Debra Wells,
Executive Director
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