HomeMy WebLinkAbout2013-11-07 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, NOVEMBER 7, 2013 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TX
PUBLIC COMMENT
CALL TO ORDER
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Progress Report
3. Report of Public Housing and Section 8 activity and issues
4. Minutes from the RAB meeting held October 18, 2013
NEW BUSINESS
1. Consideration of the minutes from the October 3, 2013 Board Meeting, and take
any necessary action.
2. Update and discussion of Section 8 Funding shortfalls including measures to
decrease administrative costs through December 2013 and take any necessary
action.
3. Report and acceptance of the Monthly Financial Statements for July, August and
September; and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE REGULAR BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 1ST DAY OF NOVEMBER 2013 AT
4:30 P.M.
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Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a Public
Hearing and meeting in regular session on this the 07th day of November 2013 in
the Conference Room of Grapevine Housing Authority, with the following
members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Finance Officer
Joetta King Commissioner
Karen Rice Commissioner
Oleta White Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer City Council Liaison
CALL TO ORDER
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet
The executive director reported to the board on the rent delinquencies, number of
empty units, work orders and statistical information for the waiting list for Public
Housing. Also reported was the statistical information for the Section 8 Voucher
Program including number of Vouchers leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report included.
Item #2 Capital Funds Activity Report
The board was provided with an update on expended funds for the capital funds
program.
Item #3 _ _ Report of Public Housing and Section 8 Activity and issues
The board was provided with a report for Public Housing and Section 8 activity
and issues.
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Item #4 Minutes from the RAB meeting held October 18, 2013
The board was provided minutes from the Resident Advisory Board meeting held
on October 18, 2013.
NEW BUSINESS
Item #1 Consideration of the minutes from the October 3 2013 Board
Meeting
The board was provided the minutes from the October 3, 2013 meeting for
approval. There was a correction to the motion of Item 5 located on page 4.
Commissioner King made a motion to accept the minutes as amended.
Commissioner Bacon seconded the motion.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed.
-- Item #2 Section 8 short Fall
The board was updated on the funding shortfall situation the housing authority
has been dealing with for the past few months due to government cutbacks.
They were informed that the housing authority is working closely with HUD to
address the shortfall each month and to put in place a plan to reduce housing
assistance without removing families from the program. They were also informed
a full time position was eliminated and that a part time person would be hired to
assist the executive director with performing the duties of the Section 8 program.
No action taken.
Item #3 Report and acceptance of the Monthly Financial statements for
July, August and September.
Commissioner Bacon reported to the board that he reviewed the July, August
and September monthly financial statements and found them to be acceptable.
Commissioner Bacon made a motion to accept the July, August and September
2013 monthly financial statements as presented. Commissioner Rice seconded
the motion.
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Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed
ADJOURNMENT
Commissioner King moved and Commissioner Rice seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:15 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 19TH DAY OF DECEMBER,
2013.
APPROVED:
J e Everett, Chair
ATTEST:
Debra Wells,
Executive Director
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