HomeMy WebLinkAbout2013-06-13 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JUNE 13, 2013 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Activity Report
3. Report of Public Housing and Section 8 Activity and Issues
NEW BUSINESS
1. Consideration of the minutes from the April 25,2013 Board Meeting and
take any necessary action.
2. Consideration and approval of the 2013 annual tree pruning contract with
Preservation Tree and take any necessary action.
3. Consideration and approval of an amendment to the Housing Choice
Voucher Program Administrative Plan to include policy for removing
participants due to funding shortfalls and take any necessary action.
4. Report and acceptance of the monthly financial statements for the months
of January, February, March and April 2013 and take any necessary
action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24
HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL
BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF
COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS
THE 10TH DAY OF J U N E 2013 AT 4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a meeting
in regular session on this the 13th day of June 2013 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Randy Bacon Vice Chair/Financial Officer
Joetta King Commissioner
Oleta White Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
CALL TO ORDER
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLYI
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing. Also reported was the statistical information for the Section 8
Voucher Program including number of Vouchers leased up, cost per voucher,
number of applications on the waiting list, and the Portability and Receipts report.
Portability accounts receivables aging report included.
Item #2 Capital Funds Activity Report
The Board was provided with an update on expended funds for the capital funds
and modernization projects.
Item #3 Report of Public Housinq and Section 8 Activity and issues
The Board was provided with a report for Public Housing and Section 8 activity
and issues.
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NEW BUSINESS
Item #1 Consideration of the minutes from the April 25, 2013
The board was provided with the minutes from the April 25, 2013 board meeting
for approval.
Commissioner King moved and Commissioner White seconded to accept the
minutes as presented.
Ayes: Bacon, King and White
Nayes: None
Absent: Everett and Rice
Motion passed.
Item #2 Consideration and approval of the 2013 annual tree pruning
contract with Preservation Tree
The board was provided with annual costs to prune all trees on the five streets. It
was mentioned that the contractor has done a good job the past few years and
the work being done now is maintenance.
Commissioner King moved and Commissioner White seconded to accept the
2013 annual tree pruning contract with Preservation Tree.
Ayes: Bacon, King and White
Nayes: None
Absent: Everett and Rice
Motion passed.
Item #3 Consideration and approval of an amendment to the Housing
Choice Voucher Program Administrative Plan to include policy for
removing participants due to funding shortfalls
The board was provided with an amendment to Section XX. Evictions and
Terminations which included letter D. Terminations of Assistance — Due to
Insufficient Funds. It was noted that the new wording referred to the agency as
the PHA and this wording needed to be changed to GHA to coincide with the rest
of the document. The document made reference to the owner of the leased unit
and it was recommended to change the wording to read landlord instead for
better understanding.
Commissioner King moved and Commissioner White seconded to table the
amendment in order to make the changes.
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Ayes: Bacon, King and White
Nayes: None
Absent: Everett and Rice
Motion passed
Item #4 Report and acceptance of the month!y financial statements for the
months of January, February, March and April 2013
Commissioner Bacon reported that he reviewed the financial statements for the
months of January, February and March 2013 and they were found acceptable.
He stated he didn't remember receiving the financial statements for the month of
April 2013. The executive director stated she would send April 2013 financial
statements to the board and put them on the next agenda for approval.
Commissioner King moved and Commission White seconded to accept the
January, February and March 2013 Monthly Financial Statements as presented.
Ayes: Bacon, King and White
Nayes: None
Absent: Everett and Rice
Motion passed
ADJOURNMENT
Commissioner King moved and Commissioner White seconded that the meeting
be adjourned.
Ayes: Bacon, King and White
Nayes: None
Absent: Everett and Rice
Motion passed. Meeting adjourned at 4:55 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 25TH DAY OF JULY, 2013.
APPROVED:
w�
e Everett, Vice Chair
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ATTEST:
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Debra Wells,
Executive Director
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