HomeMy WebLinkAbout2013-04-25 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, APRIL 25, 2013 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2. Capital Funds Activity Report
3. Quarterly Investment Report
4. Report of Public Housing and Section 8 Activity and Issues
NEW BUSINESS
1. Consideration of the minutes from the February 28,2013 Board Meeting
and take any necessary action.
2. Consideration and approval of the 2013 engagement letter with Allen
Cornell, CPA for fee accounting services and take any necessary action.
3. Consideration and approval of the Continuation of Coverage
Administrative Agreement with TML Intergovernmental Employee
Benefits Pool for employee health insurance
4. Report and acceptance of the monthly financial statements for the month
of December 2012 and January 2013 and take any necessary action.
5. Minutes from the March 22, 2013 Resident Advisory Board meeting.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24
HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL
BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF
COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS
THE 22ND DAY OF APRIL 2013 AT 4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a meeting
in regular session on this the 25th day of April 2013 in the Conference Room of
Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Financial Officer
Joetta King Commissioner
Karen Rice Commissioner
Oleta White Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
Sharron Spencer Council Liaison
CALL TO ORDER
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet.
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from March 1, 2013 through April 19, 2013. Also reported was
the statistical information for the Section 8 Voucher Program including number of
Vouchers leased up, cost per voucher, number of applications on the waiting list,
and the Portability and Receipts report. Portability accounts receivables aging
report included.
Item #2 Capital Funds Activity Report
The Board was provided with an update on expended funds for the capital funds
and modernization projects.
Item #3 Quarterly Investment Report
The Board was provided with the Quarterly Investment Report for the period
ending March 31, 2013.
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Item#4 _ Report of Public Housing and Section 8 Activity and issues
The Board was provided with a report for Public Housing and Section 8 activity
and issues.
NEW BUSINESS
Item #1 Consideration of the minutes from the February 28, 2013
board meeting
The board was provided minutes from the February 28, 2013 board meeting for
approval.
Commissioner Rice moved and Commissioner Bacon seconded to accept the
minutes as presented.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed.
Item #2 Consideration and approval of the 2013 engagement letter with
Allen Cornell, CPA for fee accounting services
The board was provided with an engagement letter from Allen Cornell, CPA for
fee accounting services. Accounting costs for 2013 remained the same as the
past two years.
Commissioner Bacon moved and Commissioner Rice seconded to accept Allen
Cornell, CPA's 2013 engagement letter for fee accounting.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed.
Item #3 Consideration and approval of the Continuation of Coverage
Administrative Agreement with TML Intergovernmental Employee
Benefits Pool for employee health insurance
The board was provided with the Continuation of Coverage Administrative
Agreement with TML Intergovernmental Employee Benefits Pool for approval. It
was report that the housing employees are covered under TML for health, dental
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and vision insurance; and that the rates did not increase again this year. A
Continuation of Coverage must be executed by the board to accept coverage for
the 2013-2014 year.
Commissioner Rice moved and Commission Bacon seconded that TML
Intergovernmental Employee Benefits Pool be approved for continuation of
coverage.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed.
Item #4 Report_and acceptance of the monthly financial statements for the
months of December 2012 and January 2013
Commissioner Bacon reported that he reviewed the financial statements for the
months of December 2012 and January 2013. He stated the December 2012
statements were acceptable but the January 2013 statements needed to be
pulled for clarification of problems with the document.
Commissioner King moved and Commissioner Bacon seconded to accept the
December 2012 financial statements.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed.
Item 5 Minutes from the March 22, 2013 Resident Advisory Board meeting
The board was provided with the minutes from the March 22, 2013 Resident
Advisory Board meeting.
No action taken.
ADJOURNMENT
Commissioner King moved and Commissioner Rice seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
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Motion passed. Meeting adjourned at 5:04 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 13TH DAY OF JUNE, 2013.
APPROVED:
,,'Randy Bacon, Vice Chair
ATTEST:
R)J6Q&r%_
Debra Wells,
Executive Director
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