HomeMy WebLinkAbout2013-02-28 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, FEBRUARY 28, 2013 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENT
REPORT OF THE EXECUTIVE DIRECTOR(INFORMATIONAL ONLY)
1. Rent Delinquency and Information Sheet
2 Report of Public Housing and Section 8 Activity and Issues
3. Progress report on the parking lots for Texas and Starnes.
NEW BUSINESS
1. Consideration of the minutes from the January 3,2013, and January 24,
2013 Board Meetings and take any necessary action.
2. Consideration and approval of change order#4 for removing the end of
the beams at the building types Al and C1. Total of 6 buildings and 48
beams, add furring strips and blocking under porches for Hardie to be
nailed and only install drip edge at the gables where 6"flashing exist; and
take any necessary action.
3. Discussion of opening of the Section 8 HCV Waiting List scheduled for
April 24, 2013 and take any necessary action.
4. Report and acceptance of the monthly financial statements for the month
of October and November 2012 and take any necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817) 488-8132 AT LEAST 24
HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL
BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq,
ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF
COMMISSIONERS MEETING AGENDA WAS PREPARED AND POSTED ON THIS
THE 25TH DAY OF FEBRUARY 2013 AT 4:30 P.M.
Debra Wells,
Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a meeting
in regular session on this the 28th day of February 2013 in the Conference Room
of Grapevine Housing Authority, with the following members present to wit:
Jane Everett Chair
Randy Bacon Vice Chair/Financial Officer
Joetta King Commissioner
Karen Rice Commissioner
Oleta White Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Executive Director
CALL TO ORDER
CITIZEN COMMENTS
REPORT OF THE EXECUTIVE DIRECTOR INFORMATIONAL ONLY
Item #1. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number
of empty units, work orders and statistical information for the waiting list for
Public Housing from January 1, 2013 through February 22, 2013. Also reported
was the statistical information for the Section 8 Voucher Program including
number of Vouchers leased up, cost per voucher, number of applications on the
waiting list, and the Portability and Receipts report. Portability accounts
receivables aging report included.
Item #2 Report of Public Housing and Section 8 Activity and issues
The Board was provided with a report regarding Public Housing and Section 8
activity and issues.
Item #3 Progress report on the parking lots for Texas and Starnes
The Board was provided a report on the parking lot projects for Texas and
Starnes. The Streets Department is waiting for dig tests to be completed before
they can start work on the projects.
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NEW BUSINESS
Item #1 Consideration of the minutes from the January 3, 2013 and
January 24, 2013 board meetings
The board was provided minutes from the January 3, 2013 and January 24, 2013
board meetings for approval.
Commissioner King moved and Commissioner Rice seconded to accept the
minutes as presented.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed.
Item #2 Consideration and approval of change order#4 for removing the
end of the beams at building types Al and C1. Total of 6 buildings
and 48 beams, add furring strips and blocking under porches for
Hardie to be nailed to and only install drip edge at the gables where
6" flashinq exist.
The board was updated on additional and unforeseen supply needs once the
original siding was removed from all the buildings. After the siding was removed
large areas of rotten wood and beams were exposed. The amount of change
order #4 exceeded the allowed 30% of the contract cost.
Discussion ensued regarding amending Change Order#1 to remove painting of
handrails to allow for funds to complete Change Order#4. There was also
discussion concerning unused drip edging that was proposed to be returned to
the housing authority instead of returned to the store for a credit.
Commissioner Rice moved and Commissioner King seconded to accept Change
Order#4 with the following amendments:
1) remove line item "Painting Metal Handrails" as per Change Order#1 for
$18,450.00;
2) that GHA receive credit for material not used due to the reduction in the scope
of installing drip edge per Change Order#4 with reasonable restocking costs.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed.
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Item #3 Discussion of opening of the Section 8 HCV Waiting List scheduled
for April 24, 2013
The board was updated on the latest funding information for the Section 8 HCV
program which includes a reduction of HAP and Administrative Fees. There was
discussion concerning a need to increase the number of applicants on the
waiting list since there will not be funds available to lease vouchers until at least
next year.
Commissioner King moved and Commission Bacon seconded to wait until next
year to consider opening the waiting list for the Section 8 HCV program.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed.
Item #4 Report and acceptance of the monthly financial statements for the
months of October and November 2012
Commissioner Bacon reported that he had reviewed the financial statements for
the months of October and November 2012 and found them to be acceptable.
Commissioner Bacon moved and Commissioner King seconded to accept the
October and November 2012 financial statements.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed.
ADJOURNMENT
Commissioner King moved and Commissioner Bacon seconded that the meeting
be adjourned.
Ayes: Everett, Bacon, King, Rice and White
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:30 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
- GRAPEVINE HOUSING AUTHORITY ON THE 25TH DAY OF APRIL, 2013.
APPROVED:
Everett, Chair
ATTEST:
Debra Wells,
Executive Director
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