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HomeMy WebLinkAbout2012-09-19 Regular Meeting SES fqC E OUN Vt AGENDA GRAPEVINE HERITAGE FOUNDATION-BOARD OF DIRECTORS WEDNESDAY, SEPTEMBER 19, 2012 AT 4:00 PM NEW CONVENTION &VISITORS BUREAU 636 SOUTH MAIN STREET, SECOND FLOOR BOARDROOM GRAPEVINE, TEXAS I. Call to Order II. Citizen Comments III. Approval of Minutes of July 18, 2012 Meeting of the Grapevine Heritage Foundation Board of Directors IV. Old Business A. Membership Development Committee- Pat Stinson 1. Membership Report B. Nash Farm Committee- Melva Stanfield 1. Update on Nash Farm Lawsuit 2. Consider recommendation for stone foundation enclosure for Nash Farmhouse and take any necessary action. 3. Nash Farm Activity Report- Jim Lauderdale Italian Car Show, Saturday, September 8, 2012 V. New Business A. Fall Round-up Steering Committee Report-Jim Lauderdale VI. Distribution of Liaison Reports A. Grapevine Historical Society Liaison Report, Carolyn Ernst, President B. Grapevine Convention and Visitors Bureau Liaison Report- Paul McCallum IX. Adjournment The next meeting of the Grapevine Heritage Foundation will be held on November 21st, 2012. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Office of Historic Preservation at 817-410-3585 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted on this, the 14th day of September 2012, at 5:00 pm. David Klempin Manager, Heritage Programs & Preservation GHF Meeting 09.19.12 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation Board of Directors met at 4:00 p.m. on Wednesday, September 19, 2012 in the Grapevine Convention & Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas. Curtis Ratliff Chairman Melva Stanfield Vice-Chairman Pat Stinson Secretary Balla Wright Treasurer Mike Lease Council Liaison Sue Franks Member Rick Lawlis Member Jacob Miles Member Janet Perkins Member Don Vaughn Member The above constituting a quorum with member(s) Duff O'Dell absent. With the following city staff present: Paul W. McCallum Executive Director, Grapevine Convention &Visitors Bureau David Klempin Historic Preservation Officer Jim Lauderdale Nash Farm Manager Mary Bush Administrative I. CALL TO ORDER The meeting was called to order by Chairman Curtis Ratliff at 4:00 p.m II. CITIZEN COMMENTS Former member, Nathan Loftice attended the meeting to thank the Board of Directors for his time spent with them. He explained with his work there was a great amount of travel and with two young children, his schedule no longer allowed him to be an active participant on the board. Chairman Curtis Ratliff thanked Nathan for his service given as a member of the Board of Directors and asked for his continued help for the Foundation as a member. III. APPROVAL OF THE JULY 18, 2012 MINUTES Melva Stanfield moved to approve the July 18, 2012 minutes as written. Jacob Miles seconded the motion, which prevailed in the following vote of: Ayes: All (Ratliff, Stanfield, Lawlis, Lease, Franks, Miles, Perkins, Vaughn and Wright) Nays: None (Board Members Stinson and O'Dell were not present for the vote) 1 September 19,2012 GHF Meeting 09.19.12 IV. OLD BUSINESS P.W. McCallum gave the update on the Nash Farm neighborhood's lawsuit mediation, saying all was much the same; September 28 was the target date for the next point of contact. As of now, much remains the same Under Rule 11. There is a letter to move the Soil Conservation Office to be 15 feet east of the original staked, planned area; this location would be unobtrusive to the Pole Barn. The Estill Cottage could not be moved to the Farm. Don Vaughn asked if the fencing was still on the table and Mike Lease asked if the entrance off of Homestead was still in the plans. P.W. answered yes to the fence and said the four gates planned would be used as entrances, but the planned service entrance gate had been eliminated. He continued, saying the neighborhood group did eliminate several type of animals as allowing no swine or goats and only one rooster; they were okay with the other animals and visiting exhibits of animals. Vice-Chairman Melva Stanfield reported on the Nash Farm Committee's recommendation to enclose the perimeter of the Farmhouse to divert water and to reduce the wind and cold air blowing under the Farmhouse. Staff recommended using natural fieldstone dry stacked. A hand dug trench would hold a cement footing for the foundation enclosure, similar to a French drain; as rainwater was shed from the roof it would hit a bed of sand covered in river rock and direct the water away from the house. Sue Franks asked the cost of this; she was answered it would be $3,000 for the stone and the labor. Sue Franks put forth the motion to enclose the foundation of the Farmhouse with stacked fieldstone and to install the sand and river rock drain system to direct water away from the house. Rick Lawlis seconded the motion which prevailed in a vote of: Ayes: All (Ratliff, Stanfield, Lawlis, Lease, Franks, Miles, Perkins, Vaughn and Wright) Nays: None (Board Members Stinson and O'Dell were not present for the vote.) Staff reported on Nash Farm activities announcing the September 1, Labor Day Campfire Cooking had been a wonderful event with a group of 12 Boys Scouts and four adults. This had been a great time for Nash Farm to reach out to involve Boy Scouts and Girl Scouts. The Italian CarFest on September 8 from 10 a.m. to 3 p.m. had included 80 automobiles and 20 two-wheelers. It was recommended for next year, the Italian CarFest group should man the barricades themselves and the Farmhouse should have docents to tell the Nash Farm story. Pat Stinson, Chairman of the Membership Development Committee, arrived to give her update. She reported membership renewals were still coming in steadily; Mrs. Kidd had renewed at the Preservationist level again. Pat is researching to contact Corporate Members who opted out in the 2007-2008 campaign. She also recommended focusing on bringing the inscribed brick sales back to the Farm; P.W agreed saying all Nash Farm committee members should keep brick order forms on hand. Pat reported on the GrapeFest's Grapevine Heritage Foundation table for membership in the Festival Store. She had brought a decorated milk can for festival goers to sign up to win a Nash Farm tee shirt. 76 new names were acquired with permission to contact their email with notice of the Foundation and Grapevine events. Mike Lease complimented Jacob Miles' salesmanship while manning the membership table. Vice-Chairman Stanfield wrapped up the reports announcing year-to-date Nash Farm has had 8,236 visitors. 2 September 19,2012 GHF Meeting 09.19.12 V. NEW BUSINESS Farm Manager Jim Lauderdale reported 5,000 Fall Round-Up! rack cards had been printed with 2,400 for circulation and the remaining 1,600 for members to hand out. He passed around sign-up sheets for the board to volunteer as Fall Round-Up! Leads! He announced the last Butterfly Flutterby butterfly release would be moved to Nash Farm for the final release at 1:30 p.m. Leads! in place would be Don Vaughn in charge of merchandise, Pat Stinson at the Membership table, Linda Ratliff in charge of scarecrows and making corn husk dolls. Chairman Ratliff called for any questions or comments; he encouraged all board members to sign-up for the remaining Lead! positions. VI. DISTRIBUTION OF LIAISON REPORTS Grapevine Historical Society Liaison Report-Carolyn Ernst, President Carolyn Ernst reported August was a good month for visitors with the kids out of school. The museum recorded 2,153 guests, many from faraway places such as Denmark, France, Australia and England. Carolyn announced their September 25 meeting would have Edna Hemphill, the last Station Master of the depot, as their speaker. She reminded all of the Historical Society's upcoming fundraiser, the Sock Hop Celebration will be on September 28 featuring the DFW All-Stars performing the favorite tunes of the 1950's. They have added appetizers and a chocolate fountain while dropping the charge of admission to $50, due to a sponsorship. The October 22 program will feature Barbara Johnson and Maybelle Woods discussing the Torian Cabin. They will speak on the maintenance of Grapevine's Main Street log cabin and have a panel of those who have contributed in the past and present to preserve the cabin. Carolyn complimented Tommy Simmons on doing a fabulous job with their programming. Grapevine Convention &Visitors Bureau Liaison Report-Paul W. McCallum P.W. McCallum reported on GrapeFest 2012 beginning with the festival's kick-off with the Italian CarFest on September 08; followed by the September 10 Golf Classic with 72 golfers to benefit the Grapevine Colleyville Independent School District's "Connect Program"for children of high school age in need. This summer was the beginning of the program which is also supported by GRACE and the Chamber's Women's Division. On September 13 Peter (Drakos) Magic, nationally and internationally known for beating carnival game odds, visited the festival's midway for two hours of winning the largest grand prizes, all to be donated to the charity, The Family Place. The Jeff Probst reality show was filming Peter on the GrapeFest midway for an upcoming episode, regarding his skill and his charity, to air in the next few weeks featuring Grapevine's GrapeFest. Mary and Tommy Talley participated in sponsoring this amazing feature. 78 International Delegates participated in GrapeFest 2012 with a wind ensemble and a piper playing on several GrapeFest stages, the Grapevine High School and the Colleyville Heritage High School. At Council, Mayor William D. Tate presented the Gallacher Cup Trophy to the GCISD High School Golf Team for winning the tournament against the West Lothian Scotland Team and retrieving the cup. 3 September 19,2012 GHF Meeting 09.19.12 Grape Stomp continues to get better and better; the Senior Stomp's youngest contestant was in his late 70's. The Mayoral Stomp involved 16 teams competing. West Lothian's team stomped out 30.75 ounces with a fellow who wore size 14 shoes and the all time record was set by a Cedar Hill resident yielding 46.25 ounces. The People's Choice Wine Tasting had 146 wines and a tremendous amount of medals awarded. The Vintner's Auction Classic was a huge success with the 1.3 carat diamond still not having been turned in as of today. Saturday was a great day, probably coming in at Number 3 in GrapeFest history with totals of 262,322 attendees. The weather appearing as a hostile environment turned into a festival event; all merchants were able to continue to conduct business through it all. The 2012 GrapeFest was served by a 91 person Steering Committee and approximately 1,800 volunteers. The 2012 Chairs, Mark and Sonia Terpening, brought a revved up excitement for the festival to the committee, volunteers and the community. Melva Stanfield in the Wine Pavilion had volunteers from around the Metroplex; Melva complimented the Festival Store's new merchandise and asked for larger sizes in ladies shirts. The Board of Directors applauded Mr. McCallum's GrapeFest 2012 report. VII. ADJOURNMENT Pat Stinson put forth the motion to adjourn the meeting. Jacob Miles seconded that motion which prevailed in a vote of: Ayes: All (Ratliff, Stanfield, Lawlis, Lease, Franks, Miles, Perkins, Stinson, Vaughn and Wright) Nays: None (Board Member O'Dell was not present for the vote.) 4 September 19,2012