HomeMy WebLinkAboutItem 06 - Municipal Court SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 15, 2026
SUBJECT: ANNUAL MAINTENANCE RENEWAL FOR MUNICIPAL COURT
SOFTWARE WITH TYLER TECHNOLOGIES
RECOMMENDATION: City Council to consider approval of the annual maintenance renewal for
INCODE, the Municipal Court software, with Tyler Technologies.
FUNDING SOURCE: Funds for this purchase are available in a special revenue fund in an
amount not to exceed $37,949.80.
BACKGROUND: INCODE, by Tyler Technologies, is the case management software used
by the Municipal Court since 2001. If approved, this will cover
maintenance and support services for the 2027 fiscal year.
Annual maintenance provides for basic support services for issues related
to the operation of the INCODE application, including premium support,
training, reporting tools, performance issues, tuning, and security.
INCODE is a leading provider of court software offering solutions for
automated processing of citations and dockets, integrated financials,
customized reporting tools, and integrated jury management.
The purchase of INCODE case management software will be made as a
local sole source purchase from Tyler Technologies in accordance with
Local Government Code Chapter 252, Subchapter B, Section 252.022.
General Exemptions (a)(7)(3).
Staff recommends approval.
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Remittance:
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-35S6
Questions:
Phone: 1-800-772-2260 Press 2
Email: ar@tylertech.com
INVOICE
Document No. Date
C1100-00316086 09/01/26
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Bill To: CITY OF GAPEVINE MUNICIPAL COURT
DeliveryTo: CITY OF GAPEVINE MUNICIPAL COURT
1027 IRA E WOODS AVE
1027 IRA E WOODS AVE
GRAPEVINE, TX 76051-4018
GRAPEVINE, TX 76051-4018
Cust If
Bill to Address ID Delivery Address ID
Currency Terms
Due Date
49441
L00000051682 L00000051682
USD Net30
10/1/2026
Cust Poll
Sales Order
Billing Schedule
SBI1000-000021518
211-2009GRAPEV
Contract Date
Description
Quantity Unit Price
Extended Price
ERP Pro Financials Annual Fees
$524.98
$524.98
09/01/09
Source Code Escrow
10/01/2026 - 09/30/2027
Third Party Annual Fees
$2,328.68
$2,328.68
11/01/09
System Software Non SQL
10101 /2026 - 09/30/2027
11/01/09
System Software Non SQL
10/01/2026 - 09/30/2027
Municipal Justice Annual Fees
$26,168.18
$26,168.18
11/01/09
Criminal Case Manager - Maintenance
10/01/2026 - 09/30/2027
01/01/10
Dallas Regional Warrant Interface - Maintenance
10101 /2026 - 09/30/2027
10131 /11
Output Processor Server - Maintenance
10/01/2026 - 09/30/2027
11/01/09
SQL Migration - Financials - Maintenance
1 $2,169.85
$2,169.85
10/01/2026 - 09/30/2027
11/01/09
SQL Migration - Financials - Maintenance
1 $1,993.88
$1,993.88
10/01/2026 - 09/30/2027
06/01/10
Enforcement Mobile Interface - Maintenance
1 $0.00
$0.00
10/01/2026-09/30/2027
Technical Services Annual Fees
$1,737.73
$1,737.73
11/01/09
Basic Network Services
10/01/2026 - 09/30/2027
Content Manager Annual Fees
$3,026.50
$3,026.50
10/31/11
Content Manager Core - Maintenance
10101 /2026 - 09/30/2027
•
tyler
• technologies
Remittance:
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions:
Phone: 1-800-772-2260 Press 2
Email: ar@tylertech.com
"ATTENTION"
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or
Tylerbusinessforms.com to guarantee
100% compliance with your software.
INVOICE
Document No. Date Page
0100-00316086 09/01/26 2of2
Subtotal $ 37,949.80
Sales Tax $0.00
Total $ 37,949.80