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HomeMy WebLinkAbout2026-04-16 Regular Meeting Agenda City of Grapevine, Texas Golf Course Advisory Board April 16th, 2026 1:00 P.M. Grapevine Golf Course Clubhouse (Multipurpose Room) 3800 Fairway Drive Grapevine, Texas 76051 Call to Order Citizen Comments Any person who is not scheduled on the agenda may address the <Board> under Citizen Comments or on any other agenda item <by completing a Citizen Appearance Request form with the staff>. A member of the public may address the <Board> regarding an item on the agenda either before or during the Board’s consideration of the item, upon being recognized by the <Chairman> or upon the consent of the <Board>. In accordance with the Texas Open Meetings Act, the <Board> is restricted in discussing or taking action during Citizen Comments. New Business 1) Summary of Golf Course Operations 2nd Quarter (Eric Hunt) 2) Persimmon’s Bar & Grill Update (Meghan Hererra) 3) Instruction Programs, Outings & HP responsibilities (Chadd Kaiser & Chad Harris) 4) Golf Course Maintenance Report (Merlin Tielkemeier) 5) Bluebonnet Resurface Process (Merlin Tielkemeier & Robert Fleetwood) 6) 18 Hole Golf Course Procedures & Information (Eric Hunt) Consideration of minutes Consider approval of the minutes of the January 15th, 2026 meeting and take any necessary action. Adjournment If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the Grapevine Golf Course, Eric Hunt, PGA, at 817-410-3380 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Golf Course Advisory Board Agenda was prepared and posted on this the 9th Day of April, 2026 AT 5:00 P.M. Eric Hunt, PGA Director of Golf STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Golf Course Advisory Board of the City of Grapevine, Texas met in regular session on this 16th day of April 2026 at 1:00 p.m. at the Grapevine Golf Course, 3800 Fairway Drive, with the following members present: Louis Capone Member (Present) Mark Wykes Member (Present) Robert Blalock Member (Present) Tom Cherry Member (Present) Ronnie Hatley Member (Present) Dion Christison Member (Present) Jonathan Wall Member (Not Present) Ryan Gradke Member (Present) Cary Kyhl Member (Present) Constituting a quorum, with the following members of the City Staff: Eric Hunt Director of Golf Chadd Kaiser Co-Head Golf Professional Chad Harris Co-Head Golf Professional Merlin Tielkemeir Head Superintendent Tray Poskey Assistant Superintendent Meghan Hererra Assistant Restaurant Manager Paul Slechta City of Grapevine Council Member CALL TO ORDER Tom Cherry called the meeting to order at 1:00pm. CITIZEN COMMENTS No citizen comments. New Business 1) Eric Hunt commented of the golf department numbers and noted that revenues are up over prior year due to good weather and full tee sheets daily. Total golf revenue is up 18% over prior year while Persimmon’s is up 14% over prior year. These numbers are up even with us covering our greens for 10 days in January. Persimmon’s had 21 private/non-golf events which is up from last year. Some challenges we are facing are the Poa on the greens but it’s better than last year and hiring a Kitchen Supervisor for Persimmon’s. Some staffing news… Persimmon’s hired Molly Schwartz as a supervisor, Chadd Kaiser and Chad Harris were promoted as Co-Head Professionals along with Logan Lisenby as Assistant Golf Professional. 2) Meghan Herrera outlined the business at Persimmon’s. She stated that they had several group bookings for the dining room as well as the private dining room which helps Persimmon’s revenues. She informed everyone that Persimmon’s revenue was above prior year and holding strong moving into the summer months with great expectation of Mother’s Day and Easter brunches. They are looking for some kitchen staff as well as a kitchen manager. They continue to work with the CVB to possibly book events in the Fairway Events Center. Several board members commented on the possibility of running the FEC in the upcoming future and would be the best for the golf operation. 2 3) Chad Harris outlined his new duties as Co-Head Professional as the lead merchandiser in charge of all ordering and presentation of apparel and hard goods. He also included our instruction programs that are run by David Hirschfield and Chris Martin to include our private instruction, Get Golf Ready Program, Junior Golf academy and Summer Camps. Chad mentioned how successful David has been in terms of acquiring new student and the retention of current students in the junior programs. Chadd Kaiser outlined his new duties as Co-Head Professional as the lead for Outside Golf Outings for groups of 8 or larger wanting to experience our golf course. He stated he has already booked several upcoming events and is in the process of re-booking events for the next calendar year. He also outlined that he is in charge of our golf shop and outside staff as well as their scheduling and hiring. 4 & 5) Merlin commented that the golf course was in good condition with the exception of the poa on the greens. He and Robert Fleetwood outlined the process of resurfacing the greens which will start by mapping the greens to return them to their original size and as close as possible to the original topography of each green to get them as close to the original putting surface. They noted the other projects that will be taking place such as new bunkering on holes 7 and 9, contouring on the right of hole 2 and the drainage issue around holes 3 and 4. The resurfacing of Bluebonnet’s greens will take 4+ months and the goal to open will be October 1st. 6) Eric informed the board what the procedures would be when Grapevine is an 18 hole golf course. He stated the following: tee time intervals would change to 8 minutes until 10:00am then 9 minutes the rest of the day, annual passholders will still be able to make tee times 8 days in advance; general public still 6 days, 9 hole play will be at least 2 days during the week along with the weekend (7:00am – 8:30am), on Thursday’s the Staton Oak league will start at 5:00pm on the back 9 while the Par 3 contest will start at 5:30pm on the front 9, the GGA have been strongly encouraged to play in 4 hours and 15 minutes and we will continue to have outings and monitor their pace as well. The Grapevine golf staff will be monitoring pace of play more on the golf course. CONSIDERATION of MINUTES Consideration to approve the minutes from the January 5th, 2026 meeting were approved by a motion by Robert Blalock and approved by Mark Wykes. ADJOURNMENT Tom Cherry asked for an adjournment of the meeting (2:15pm) and a second was made by Robert Blalock. All were in favor and no one opposed. ATTEST: ___________________________ Eric Hunt, PGA Director of Golf APPROVED: ___________________________ Tom Cherry Chairman STATE OF TEXAS COUNTY OF TARRANT CITY OF G" PEVINE The Golf Course Advisory Board of the City of Grapevine, Texas met in regular session on this 16th day of April 2026 at 1:00 p.m. at the Grapevine Golf Course, 3800 Fairway Drive, with the following members present: Louis Capone/ Mark Wykes Robert Blalock Tom Cherry/ Ronnie Hatley Dion Christisony Jonathan Wall Ryan Gradke Cary Kyhl Member (Present) Member (Present) Member (Present) Member (Present) Member (Present) Member (Present) Member (Not Present) Member (Present) Member (Present) Constituting a quorum, with the following members of the City Staff: Eric Hunt Chadd, Chad Harris Merlin Tielkemeir Tray Poskey Meghan Hererra Paul Slechta Director of Golf . - CO3Head Golf Professional Co -Head Golf Professional Head Superintendent Assistant Superintendent Assistant Restaurant Manager City of Grapevine Council Member CALL TO ORDER Tom Cherry called the meeting to order at 1:00pnn. CITIZEN COMMENTS No citizen comments. New Business 1) Eric Hunt commented of the golf department numbers and noted that revenues are up over prior year due to good weather and full tee sheets daily. Total golf revenue is up 18°/0 over prior year while Persimmon's is up 14% over prior year. These numbers are up even with us covering our greens for 10 days in January. Persimmon's had 21 private/non-golf events which is up from last year. Some challenges we are facing are the Poa on the greens but it's better than last year and hiring a Kitchen Supervisor for Persimmon's. Some staffing news... Persimmon's hired Molly Schwartz as a supervisor, Chadd Kaiser and Chad Harris were promoted as Co -Head Professionals along with Logan Lisenby as Assistant Golf Professional. 2) Meghan Herrera outlined the business at Persimmon's. She stated that they had several group bookings for the dining room as well as the private dining room which helps Persimmon's revenues. She informed everyone that Persimmon's revenue was above prior year and holding strong moving into the summer months with great expectation of Mother's Day and Easter brunches. They are looking for some kitchen staff as well as a kitchen manager. They continue to work with the CVB to possibly book events in the Fairway Events Center. Several board members commented on the possibility of running the FEC in the upcoming future and would be the best for the golf operation. 3) Chad Harris outlined his new duties as Co -Head Professional as the lead merchandiser in charge of all ordering and presentation of apparel and hard goods. He also included our instruction programs that are run by David Hirschfield and Chris Martin to include our private instruction, Get Golf Ready Program, Junior Golf academy and Summer Camps. Chad mentioned how successful David has been in terms of acquiring new student and the retention of current students in the junior programs. Chadd Kaiser outlined his new duties as Co -Head Professional as the lead for Outside Golf Outings for groups of 8 or larger wanting to experience our golf course. He stated he has already booked several upcoming events and is in the process of re -booking events for the next calendar year. He also outlined that he is in charge of our golf shop and outside staff as well as their scheduling and hiring. 4 & 5) Merlin commented that the golf course was in good condition with the exception of the poa on the greens. He and Robert Fleetwood outlined the process of resurfacing the greens which will start by mapping the greens to return them to their original size and as close as possible to the original topography of each green to get them as close to the original putting surface. They noted the other projects that will be taking place such as new bunkering on holes 7 and 9, contouring on the right of hole 2 and the drainage issue around holes 3 and 4. The resurfacing of Bluebonnet's greens will take 4+ months and the goal to open will be October 1st. 6) Eric informed the board what the procedures would be when Grapevine is an 18 ° hole golf course. He stated the following: tee time intervals -would change to 8 minutes until 10:00am the9 minutes the rest of the day; annual-passholders will stillte'able to • make tee times 8 days in advance; generaH public still 6 daSes, 9 hole Play will- be at least 2 days during the week along with the weekend (7:00am — 8:30am), on Thursday's the Staton Oak league will start at 5:00pm on the back 9 while the Par 3 contest will start at 5:30pm on the front 9, the GGA have been strongly encouraged to play in 4 hours and 15 minutes and we will continue to have outings and monitor their pace as well. The Grapevine golf staff will be monitoring pace of play more on the golf course. CONSIDERATION of MINUTES Consideration to approve the minutes from the January 5th, 2026 meeting were approved by a motion by Robert Blalock and approved by Mark Wykes. ADJOURNMENT Tom Cherry asked for an adjournment of the meeting (2:15pm) and a second was made by Robert Blalock. All were in favor and no one opposed ATTE SI Eric Hunt, PGA Director of Golf AFPr VED: .4.7 /7! Torxi Cherry Chairman 2