HomeMy WebLinkAbout2017-06-06 Regular MeetingCITY OF GRAPEVINE, TEXAS
4AP- dVINE REGULAR CITY COUNCIL MEETING AGENDA
T E x a s TUESDAY, JUNE 6, 2017
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:00 p.m. Dinner
6:30 p.m. Call to Order - Council Chambers
6:30 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Council Meeting - Council Chambers
CALL TO ORDER: 6:30 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with and legal advice from City Attorney regarding claim
financial services) pursuant to Section 551.071, Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council will reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2.Invocation: Council Member Paul Slechta
3.Posting the Colors, American Pledge of Allegiance and Texas Pledge of
Allegiance: Boy Scout Troop 1905
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
City Council
June 6, 2017
Page 2
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5.Mayor Tate to recognize the Grapevine High School Girl's Golf team for winning
the State Championship.
6.Mayor Tate to present a proclamation in honor of Lake Grapevine Runner's and
Walker's 20th Anniversary.
7. Vic Jones, SVic Jones and Associates Clubhouse Architects and Interiors, to
present Golf Course Needs Assessment Study.
8. Chief Financial Officer to present proposed General Obligation bond projects.
9.Parks and Recreation Director to present department update.
NEW BUSINESS
10. Consider the award of RFQ 446-2017 to Brown Reynolds Watford Architects for
architectural design services for Fire Stations 1 and 4 remodels and take any
necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
11. Consider Ordinance No. 2017-030 approving a negotiated settlement between
the Atmos Cities Steering Committee and Atmos Energy. City Manager
recommends approval.
12. Consider renewal of an additional one year contract option for outside audit
services with Patillo, Brown & Hill, LLP. Chief Financial Officer recommends
approval.
13. Consider approval of an informal request for quote to purchase firefighter escape
system kits from All Hands Fire Equipment. Fire Chief recommends approval.
14. Consider renewal of annual contracts for mosquito control ground spraying
services to a primary vendor, Municipal Mosquito, and a secondary vendor, Vector
Disease Control International, LLC, through an Interlocal Cooperative Agreement
with Tarrant County, Texas. Public Works Director recommends approval.
City Council
June 6, 2017
Page 3
15. Consider the award of an engineering service design contract with Huitt Zollars,
Inc. for the survey and design of the reconstruction of Nash Street from the
intersection of Jean Street to the south boundary of AURA Apartments in the
alignment of Berry Street; and Ordinance No. 2017-031 appropriating funds from
the Certificate Obligation Bond Funds, Series 2015. Public Works Director
recommends approval.
16. Consider the award of an engineering service contract with Parkhill, Smith &
Cooper, Inc. for the design of chemical processing improvements at the Water
Treatment Plant; and Ordinance No. 2017-032 appropriating funds from the 2015
Certificate of Obligation Bonds. Public Works Director recommends approval.
17. Consider a Joint Administrative Agreement between the City of Grapevine, as a
designated Metropolitan City, and Tarrant County for administration of the
Community Development Block Grant program for a three-year program period
FY2018 — FY2020. Public Works Director recommends approval.
18. Consider a developer agreement with John T. Evans Company, Inc. for the cost
participation in the development of Perry's Steakhouse; and Ordinance No. 2017-
033 appropriating funds from the Capital Projects General Fund. Public Works
Director recommends approval.
19. Consider Resolution No. 2017-055 authorizing the purchase of signage from ASI
Signage Innovations through an interlocal agreement with the State of Texas Term
Contract Program. Police Chief recommends approval.
20. Consider the minutes of the May 16, 2017 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
City Council
June 6, 2017
Page 4
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on June 2, 2017 by
5:00 p.m.C*., RAp
UrmTaraBrookss` a
City Secretary
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th
day of June, 2017 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
John F. Boyle, Jr.
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 6:30 p.m.
EXECUTIVE SESSION
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Consultation with and legal advice from City Attorney regarding claim
(financial services) pursuant to Section 551.071, Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council Meeting
June 6, 2017
The City Council recessed to the City Council Conference Room and began the closed
session at 6:34 p.m. The closed session ended at 7:34 p.m.
City Council reconvened in open session in the Council Chambers to determine if there
was any action due as a result of the Executive Session.
Mayor Tate asked if there was any action necessary relative to Section 551.071, Section
551.072 or Section 551.087.
Relative to Section 551.072, City Manager Rumbelow requested Council approve the
acquisition of a water and wastewater easement in an amount not to exceed $40,000 and
authorize the City Manager to execute all associated documents and to take all other
necessary action.
Motion was made to approve the acquisition of a water and wastewater easement in an
amount not to exceed $40,000 and authorize the City Manager to execute all associated
documents and to take all other necessary action.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:39 p.m. in the City Council Chambers.
Item 2. Invocation
Council Member Paul Slechta delivered the invocation.
Item 3. Posting the Colors, American Pledge of Allegiance and Texas Pledge of
Allegiance
Boy Scout Troop 1905 posted the colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
Bruce Rider, 325 West Worth Street, Grapevine, honored D -Day and addressed veteran's
issues.
Aram Azadpour, P.O. Box 2644, Grapevine, spoke about an oak tree on State Highway
121 at the William D. Tate Avenue ramp and the pay of the Municipal Court judge.
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City Council Meeting
June 6, 2017
Preston Lippe, 2725 Springhill Drive, Grapevine, spoke in opposition to the proposed
Heritage Avenue bridge.
Leigh Davis, 3453 Sprindletree Drive, Grapevine, requested Council hold public hearings
on all of the proposed bond projects.
Paul Schaefer, 3137 Fox Run Drive, Grapevine, spoke in support of the proposed
Heritage Avenue bridge.
Timothy G. Ackermann, 3501 High Countryside Drive, Grapevine, spoke in opposition to
the proposed Heritage Avenue bridge.
John McGrane, 3803 Hillside Trail, Grapevine, spoke in opposition to the proposed
Heritage Avenue bridge.
Mayor Tate stated Council would conduct a public hearing specific to the Heritage Drive
bridge project.
PRESENTATIONS
Item 5. Mayor Tate to recognize the Grapevine High School Girl's Golf team for winning
the State Championship.
Mayor Tate recognized Coach Bryan Humphreys and the Grapevine High School Girl's
Golf team — Gabriella Tomanka, Anna Takahashi, Lauren Shasczewski, Avery Robertson,
Alexia Saenz and Kelsie Siporin for winning the the 2017 Texas 5A State Championship.
Coach Humphreys thanked the City for its support.
Item 6. Mayor Tate to present a proclamation in honor of Lake Grapevine Runner's and
Walker's 20th Anniversary.
Mayor Tate presented the proclamation to Lake Grapevine Runner's and Walker's Club
President Diane Hernandez.
Item 7. Vic Jones, SVic Jones and Associates Clubhouse Architects and Interiors to
present Golf Course Needs Assessment Study.
City Manager Rumbelow reported this study was done at the request of Council during
the capital budget process.
Golf Director Russell Pulley introduced Vic Jones to present the Golf Course Needs
Assessment Study.
Vic Jones, presented the study and showed the proposed plan for replacing the current
Clubhouse and Concourse for an estimated amount of $4.75 million.
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City Council Meeting
June 6, 2017
Mr. Jones, Golf Director Pulley and City Manager Rumbelow answered questions from
Council.
Council discussed this item.
Item 8. Chief Financial Officer to present proposed General Obligation bond projects.
Chief Financial Officer Greg Jordan described the proposed General Obligation bond
projects. The proposed projects include the Animal Shelter renovations, Firehouse No.
2 and Firehouse No. 3 construction.
Public Works Director Stan Laster presented the proposed street projects which include
the construction of Heritage Avenue from Mustang Road to State Highway 26; the
construction of Euless Grapevine Road from Hughes Road to State Highway 360; and
the raising of Dove Road. Public Works Director Laster did not present the proposed
Heritage Avenue bridge project as that will be discussed at a future meeting.
Chief Financial Officer Jordan, Fire Chief Darrell Brown, and Public Works Director Laster
answered Council's questions.
Also included in the proposed bond projects are renovations to the Golf Course which
was discussed earlier in the meeting.
City Council discussed the proposed projects.
Item 9. Parks and Recreation Director to present department update.
Parks and Recreation Director Kevin Mitchell updated City Council on the activities of the
Parks and Recreation Department and introduced his staff and discussed their current
and future projects.
NEW BUSINESS
Item 10. Consider the award of RFQ 446-2017 to Brown Reynolds Watford Architects for
architectural design services for Fire Stations 1 and 4 remodels and take any necessary
action.
Fire Chief Brown presented this item to Council and answered Council's questions. The
cost of the remodels for both stations was included in the last bond issuance.
Chief Financial Officer Jordan answered Council's questions.
Motion was made to award the RFQ for architectural design services to Brown Reynolds
Watford Architects.
Motion:
Freed
Second:
Spencer
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
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City Council Meeting
June 6, 2017
Nays: None
Approved: 7-0
Consent Agenda
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were no items requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider Ordinance No. 2017-030 approving a negotiated settlement between
the Atmos Cities Steering Committee and Atmos Energy.
City Manager Rumbelow recommended approval of the negotiated settlement between
the Atmos Cities Steering Committee and Atmos Energy. The monthly residential
customer charge will be $19.60. The consumption charge will be $0.14 per Ccf. The
monthly bill impact for the typical residential customer consuming 46.8 Ccf will be an
increase of $2.04, or about 3.87%. The typical commercial customer will see an increase
of $6.27, or 2.37%.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
ORDINANCE NO. 2017-030
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING A NEGOTIATED
SETTLEMENT BETWEEN THE ATMOS CITIES STEERING
COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-
TEX DIVISION REGARDING THE COMPANY'S 2017 RATE
REVIEW MECHANISM FILINGS; DECLARING EXISTING
RATES TO BE UNREASONABLE; ADOPTING TARIFFS
THAT REFLECT RATE ADJUSTMENTS CONSISTENT
WITH THE NEGOTIATED SETTLEMENT; FINDING THE
RATES TO BE SET BY THE SETTLEMENT TARIFFS TO BE
JUST AND REASONABLE AND IN THE PUBLIC INTEREST;
REQUIRING RECONCILIATION AND RATE
ADJUSTMENTS IF FEDERAL INCOME TAX RATES
CHANGE; TERMINATING THE RRM PROCESS FOR 2018
PENDING RENEGOTIATION OF RRM TERMS AND
CONDITIONS; REQUIRING THE COMPANY TO
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City Council Meeting
June 6, 2017
REIMBURSE ACSC'S REASONABLE RATEMAKING
EXPENSES; DETERMINING THAT THIS ORDINANCE WAS
PASSED IN ACCORDANCE WITH THE REQUIREMENTS
OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A
SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE;
AND REQUIRING DELIVERY OF THIS ORDINANCE TO
THE COMPANY AND THE ACSC'S LEGAL COUNSEL.
Item 12. Consider renewal of an additional one year contract option for outside audit
services with Patillo Brown & Hill LLP.
Chief Financial Officer Jordan recommended approval of the renewal of the agreement
with Patillo, Brown & Hill, LLP for annual audit services in an amount not to exceed
$155,500.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 13. Consider approval of an informal request for quote to purchase firefighter escape
system kits from All Hands Fire Equipment.
Fire Chief Brown recommended approval of the purchase of firefighter escape system
kits from All Hands Fire Equipment for an amount not to exceed $23,750. This equipment
allows firefighters searching/working above the fire to have an escape route should the
normal means of egress become blocked or impassable.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 14. Consider renewal of annual contracts for mosquito control ground spraying
services to a primary vendor, Municipal Mosquito, and a secondary vendor, Vector
Disease Control International, LLC, through an Interlocal Cooperative Agreement with
Tarrant County, Texas.
Public Works Director Laster recommended approval of the annual contracts for mosquito
control ground spraying services for an estimated annual amount of $41,000. The
purpose of these services is to control disease carrying mosquitoes and to spray
adulticides to address the spread of the West Nile virus and Zika virus on an as -needed
basis.
City Council Meeting
June 6, 2017
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 15. Consider the award of an engineering service design contract with Huitt Zollars
Inc. for the survey and design of the reconstruction of Nash Street from the intersection
of Jean Street to the south boundary of AURA Apartments in the alignment of Berry
Street; and Ordinance No. 2017-031 _appropriating funds from the Certificate Obliaation
Bond Funds Series 2015.
Public Works Director Laster recommended approval of the contract with Huitt Zollars Inc.
in amount of $49,000 for the survey and design of the reconstruction of Nash Street from
the intersection with Jean Street to the south boundary of AURA Apartments (Old Berry
Street). The ordinance will appropriate $550,000 for design and construction costs of the
project.
Motion was made to approve the Consent Agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2017-031
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2017, PROVIDING FOR THE FUNDS,
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 16. Consider the award of an engineering service contract with Parkhill Smith &
Cooper, Inc. for the design of chemical processing improvements at the Water Treatment
Plant; and Ordinance No. 2017-032 appropriating funds from the 2015 Certificate of
Obligation Bonds.
Public Works Director Laster recommended approval of the contract with Parkhill, Smith
& Cooper, Inc. for improvements to the Water Treatment Plant in an amount of $289,525.
The engineer will present alternatives and design a containment and scrubber system
(utilizing the existing structure) to enclose the chlorine tanks, will design a new pad and
delivery piping for a new ammonia tank, and will also design improvements to the raw
water chemical injection and mixing system. The ordinance will appropriate $350,000 for
amended design phase services and contingencies.
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City Council Meeting
June 6, 2017
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
ORDINANCE NO. 2017-032
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2017, PROVIDING FOR THE FUNDS;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 17. Consider a Joint Administrative Agreement between the City of Grapevine as
a designated Metropolitan City, and Tarrant County for administration of the Community
Development Block Grant program for a three-year program period FY2018 — FY2020.
Public Works Director Laster recommended approval of the agreement with Tarrant
County for the Community Development Block Grant program. The City has used these
funds over the last several years for road reconstruction, and water line and sewer line
replacement within targeted areas. Tarrant County will continue to provide all
administrative services for these programs as were provided under the Urban County
program.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 18. Consider a developer agreement with John T. Evans Company Inc. for the cost
participation in the development of Perry's Steakhouse; and Ordinance No. 2017-033
appropriating funds from the Capital Projects General Fund.
Public Works Director Laster recommended approval of the developer agreement with
John T. Evans Company, Inc. for the development of Perry's Steakhouse. The
development of this tract requires both water and wastewater line extensions to provide
service. The ordinance will appropriate $165,138.41 for construction costs and easement
acquisition.
Motion was made to approve the Consent Agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
X11
Nays: None
Approved: 7-0
ORDINANCE NO. 2017-033
City Council Meeting
June 6, 2017
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2017, PROVIDING FOR THE FUNDS,
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 19. Consider Resolution No. 2017-055 authorizing the purchase of signage from
ASI Signage Innovations through an interlocal agreement with the State of Texas Term
Contract Program.
Police Chief Eddie Salame recommended approval of the purchase of signage for the
new Public Safety Building for a total amount not to exceed $30,880.15.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2017-055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SIGNAGE THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 20. Consider the minutes of the May 16, 2017 Regular City Council meeting_
City Secretary Tara Brooks recommended approval of the minutes.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 9:18 p.m.
F
Motion:
Freed
Second:
Slechta
Ayes:
Tate, Freed, Spencer,
Nays:
None
Approved:
7-0
Lease, Coy, O'Dell and Slechta
City Council Meeting
June 6, 2017
Passed and approved by the City Council of the City of Grapevine, Texas on this the 20th
day of June, 2017.
ATTEST:
Tara Brooks
City Secretary
-4�,
William D. Tate
Mayor
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