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HomeMy WebLinkAboutItem 20 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 16th day of May, 2017 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Gary Martin Member Beth Tiggelaar Member Dennis Luers Member Theresa Mason Alternate Robert Rainwater Alternate constituting a quorum, with Commissioners Monica Hotelling and Jim Fechter absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the regular meeting to order to Canvass the Election that was held on May 6, 2017. Item 1 . Consider Resolution No. 2017-045 canvassing the May 6, 2017 City Election for City Council Place 5 and City Council Place 6 and declaring the results; and take any necessary action. City Secretary Tara Brooks presented this item to Council and reported 2,514 votes were cast during Early Voting and on Election Day. For City Council, Place 5 Chris Coy City Council May 16, 2017 Page 2 received 1 ,463 votes (59.86%) and Debi Meek received 981 votes (40.14%). There were 70 under votes. For City Council, Place 6 Cory Huddleston received 724 votes (29.56%) and Duff O'Dell received 1,725 votes (70.44%). There were 65 under votes. City Secretary Brooks recommended approval of a resolution declaring Chris Coy elected to City Council Place 5 and Duff O'Dell elected to City Council Place 6. Motion was made to approve Resolution 2017-045 declaring the results of the May 6, 2017 election. Motion: Spencer Second:Slechta Ayes: Tate, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING THE RESULTS OF THE MAY 6, 2017 GENERAL ELECTION FOR THE PURPOSE OF ELECTING COUNCILPERSONS CITY COUNCIL PLACE 5 AND CITY COUNCIL PLACE 6 AND PROVIDING AN EFFECTIVE DATE OATH OF OFFICE Item 2. City Secretary to administer the Oath of Office to newly elected Council Members Chris Coy and Duff O'Dell. Council Members Coy and O'Dell were sworn in for their new terms. Item 3. Consider the election of the Mayor Pro Tem and take any necessary action. Motion was made to elect Darlene Freed Mayor Pro Tem. Motion: Slechta Second:O'Dell Ayes: Tate, Spencer, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Mayor Pro Tem Freed arrived at the meeting. City Council May 16, 2017 Page 3 EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 4. Executive Session A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551 .072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551 .087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:15 p.m. The closed session ended at 7:28 p.m. Council Member Coy left the meeting following the Executive Session. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551 .072 or 551 .087. City Manager Rumbelow replied there was no action needed. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:36 p.m. in the City Council Chambers. Item 5. Invocation and Pledge of Allegiance Commissioner Dennis Luers delivered the Invocation and led the Pledge of Allegiance. City Council May 16, 2017 Page 4 JOINT PUBLIC HEARINGS Item 6. Conditional Use Permit CU17-07 (Shipley Do-Nuts) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting a conditional use permit to allow an outdoor speaker and drive through service in conjunction with a retail donut shop. The subject property is located at 604 East Northwest Highway and is zoned "HC" Highway Commercial District. The building elevations were approved by the Historic Preservation Commission at their March 22, 2017 meeting. Applicants Eason Maykus and Mike Wright answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second:Martin Ayes: Oliver, Wilson, Martin, Tiggelaar, Luers, Mason, and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 Item 7. Conditional Use Permit CU17-08 (Bricks and Minifigs) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved site plan CU11-18 Ordinance No. 2011-031) for a planned commercial center, specifically to allow for retail sales of secondhand goods in an enclosed building where the size of the space exceeds 3,000 square feet in area. The subject property is located at 2030 West Glade Road Suites 216 and 220 and is zoned "CC" Community Commercial District. Applicant Scott Zachary answered questions from Council. City Council May 16, 2017 Page 5 No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second:Tiggelaar Ayes: Oliver, Wilson, Martin, Tiggelaar, Luers, Mason, and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second:Lease Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 8. Historic Landmark District HL17-01 (523 East Texas Street) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting designation as a historical landmark sub-district. The subject property is zoned "R-7.5" Single Family District. The Historic Preservation Commission adopted the preservation criteria at their March 22, 2017 meeting. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Martin Second:Tiggelaar Ayes: Oliver, Wilson, Martin, Tiggelaar, Luers, Mason, and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second:O'Dell Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 9. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-01 Mayor Tate declared the Public Hearing open. City Council May 16, 2017 Page 6 Development Services Assistant Director Stombaugh presented the proposed changes to Section 60 of the Comprehensive Zoning Ordinance No. 82-73, Sign Regulations, relative to converted digital billboards to replace the words "legal conforming" with existing". No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second:Luers Ayes: Oliver, Wilson, Martin, Tiggelaar, Luers, Mason, and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 10. Final Plat of Lots 2R1 and 2R2, Block 23, Original Town of Grapevine Manager of Engineering John Robertson reported the City was requesting to replat City owned property on Lot 2, Block 23, Original Town of Grapevine. The subject property is located on the southwest corner of College Street and Dooley Street and is zoned "R-7.5" Single Family District. Township Restoration Coordinator David Klempin answered questions from the Commission. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second:Wilson Ayes: Oliver, Wilson, Martin, Tiggelaar, Luers, Mason, and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta City Council May 16, 2017 Page 7 Nays: None Approved: 6-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. Item 11 . Citizen Comments No one requested to speak. PRESENTATIONS Mayor Tate recognized Marty Sabota, formerly of the Fort Worth Star Telegram, for her work recognizing the City of Grapevine. Item 12. Mayor Tate to present a proclamation recognizing Motorcycle Safety and Awareness Month. Mayor Tate presented the proclamation and urged all citizens to look out for motorcyclists. Item 13. Chief Financial Officer to present the monthly financial update. Chief Financial Officer Greg Jordan presented the financial update and advised the General Fund is tracking with the budget although sales tax is lagging and he expects a shortfall this year. Ad Valorem collection is trending close to budget. The Utility Fund and Lake Parks Fund are both projecting a surplus. The Golf Fund is trending on budget. NEW BUSINESS Item 14. Consider Resolution No. 2017-046 approving the First Amended Articles of Incorporation and Bylaws for the Friends of Grapevine Baseball and Softball, appointing officers and members of the board, and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item and answered questions from Council. To allow the Friends of Grapevine Baseball and Softball to continue to offer scholarships, the creation of a non-profit corporation is necessary, although it will be under the City's authority. Staff recommended appointing the following officers: President - Mike Richmond, Vice President — Abner Rodriguez, Secretary — Frances Jensen and Treasurer— Christian Ross. Assistant City Attorney Matthew C.G. Boyle answered questions from Council. Per the request of Council Member Spencer, Assistant City Attorney Boyle recommended making the titles of the officers consistent in the documentation and allowing a meeting to be called at the request of any two of the directors. City Council May 16, 2017 Page 8 Motion was made to approve Resolution No. 2017-046 approving the First Amended Articles of Incorporation and Bylaws for the Friends of Grapevine Baseball and Softball, including the recommendations of the Assistant City Attorney. Motion: Freed Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE FIRST AMENDED ARTICLES OF INCORPORATION AND BYLAWS FOR THE FRIENDS OF GRAPEVINE BASEBALL AND SOFTBALL; APPOINTING OFFICERS AND MEMBERS TO THE BOARD; AND PROVIDING AN EFFECTIVE DATE Mayor Tate announced Council would consider the Planning and Zoning recommendations next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 32. Conditional Use CU17-07 (Shipley Do-Nuts) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0, stipulating the speaker be limited to the reader board only. Motion was made to approve Ordinance No. 2017-026, Conditional Use Permit CU 17-07 Shipley Do-Nuts), stipulating the speaker be limited to the reader board only. Motion: Freed Second:Spencer Ayes: Tate, Freed, Spencer, Lease, O'Dell and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-026 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING A CONDITIONAL USE CU17-07 TO ALLOW FOR A DRIVE THROUGH AND OUTDOOR SPEAKER IN CONJUNCTION WITH A RETAIL DONUT SHOP FOR LOT 8, BLOCK 1 , WALL STREET TOWNSHIP ADDITION (604 EAST NORTHWEST City Council May 16, 2017 Page 9 HIGHWAY) IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 33. Conditional Use Permit CU17-08 (Bricks and Minifigs) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Ordinance No. 2017-027, Conditional Use Permit CU 17-08 Bricks and Minifigs). Motion: Lease Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-027 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT IN CU17-08 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2011-31 FOR A PLANNED COMMERCIAL CENTER FOR LOT 8R, BLOCK 1 , MULBERRY SQUARE ADDITION (2030 GLADE ROAD SUITES 216 AND 220) TO ALLOW FOR RETAIL SALES OF SECONDHAND GOODS IN A LEASE SPACE IN EXCESS OF 3,000 SQUARE FEET IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE City Council May 16, 2017 Page 10 OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 34. Historic Landmark District HL17-01 (523 East Texas Street) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the historic landmark district designation with a vote of 7-0. Motion was made to approve Ordinance No. 2017-028, Historic Landmark District HL17- 00 (523 East Texas Street). Motion: Slechta Second:O'Dell Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-028 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING AN HISTORIC LANDMARK SUBDISTRICT HL17-01 , DESIGNATING THE AREA OF 523 EAST TEXAS STREET AND LEGALLY DESCRIBED AS LOT 6, BLOCK 104, COLLEGE HEIGHTS ADDITION, ABSTRACT 1029, ESTHER MOORE SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE HARRINGTON HOUSE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS 2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council May 16, 2017 Page 11 Item 35. Amendments to Comprehensive Zoning Ordinance No. 82-73 AM17-01 Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the changes to the zoning ordinance with a vote of 7-0. Motion was made to approve Ordinance No. 2017-029, AM17-01 amendments to Comprehensive Zoning Ordinance No. 82-73. Motion: Slechta Second:Freed Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-029 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE AMENDING SECTION 60, SIGN STANDARDS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF A FINE NOT TO EXCEED TWO THOUSAND DOLLARS 2,000.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Item 36. Final Plat of Lots 2R1 and 2R2, Block 23, Original Town of Grapevine Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 2R1 and 2R2, Block 23, Original Town of Grapevine. Motion: Slechta Second:Lease Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Council considered the consent agenda next. City Council May 16, 2017 Page 12 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. No one requested to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 15. Consider canceling the July 4, 2017 City Council meeting. City Manager Rumbelow recommended canceling the July 4, 2017 City Council meeting. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 16. Consider Ordinance No. 2017-025 reappointing Judge Alan Wayland as the City's Municipal Judge for a two-year term beginning May 1 , 2017. Chief Financial Officer Jordan recommended approval of Ordinance No. 2017-25 reappointing Alan Wayland as the Municipal Judge. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2017-025 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REAPPOINTING JUDGE ALAN WAYLAND AS THE MUNICIPAL COURT JUDGE FOR A TWO (2) YEAR TERM; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council May 16, 2017 Page 13 Item 17. Consider the award of an annual renewal contract with UNUM for basic employee life/AD&D, long term disability, voluntary employee and dependent life/AD&D and voluntary short term disability. Chief Financial Officer Jordan recommended approval of the first year annual contract renewal with UNUM. The City provides life insurance and long term disability to all benefit eligible employees for an estimated annual amount of $290,000. The City also provides the option for employees to purchase voluntary life/AD&D and short term disability coverage. The plan is renewing this year with a 10% rate increase over current year. The increase is the result of the City's claims loss ratio of 135% on the long term disability. City employee's voluntary coverage premiums will not increase. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 18. Consider renewal of an annual contract with Kronos, Inc. for workforce management cloud hosting through a cooperative purchasing agreement with U.S. Communities. Fire Chief Darrell Brown recommended approval of an annual contract with Kronos for workforce management cloud hosting in an amount not to exceed $15,690. This software manages the Fire Department's daily roster which includes real-time station/apparatus staffing as well as the tracking of employee vacation, comp time, holiday, and sick time usage. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 19. Consider renewal of an annual contract for ethernet internet circuit services from CenturyLink Communications, LLC through an interlocal agreement with the State of Texas Department of Information Resources (DIR). Chief Technology Officer Tessa Allberg recommended approval of an annual contract with CenturyLink Communications, LLC, in a total amount not to exceed $75,898, for ethernet internet circuit services which provides for all incoming and outgoing e-mail as well as for all incoming and outgoing FTP transfers, publishing websites, and connections to remote buildings throughout the City. City Council May 16, 2017 Page 14 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 20. Consider renewal of an annual contract with for storage area network support from Netsync Network Solutions through an annual contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Chief Technology Officer Allberg recommended approval of an annual contract with Netsync Network Solutions, for an amount not to exceed $35,576.62, for storage area network support. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 21 . Consider Resolution No. 2017-047 authorizing the purchase of dock replacement components from EZ Dock of Texas, LP through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Parks and Recreation Director Mitchell recommended approval of Resolution No. 2017- 047 to allow the purchase of dock replacement components from EZ Dock of Texas, LP for a total amount not to exceed $27,902.39. This purchase is to replace lost and/or damaged courtesy docks due to the flood events. Courtesy docks at Lakeview, Meadowmere and Oak Grove will be replaced as well as other locations within the Grapevine Lake Park system as needed. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE City Council May 16, 2017 Page 15 DOCK REPLACEMENT COMPONENTS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 22. Consider Resolution No. 2017-048 authorizing the purchase of a cargo van from Caldwell Country Chevrolet through an interlocal agreement with the Houston- Galveston Area Council (H-GAC). Public Works Director Stan Laster recommended approval of Resolution No. 2017-048 authorizing the purchase of a cargo van from Caldwell Country Chevrolet for a total amount not to exceed $24,008. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A CARGO VAN THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 23. Consider Resolution No. 2017-049 authorizing an annual contract for elevator maintenance services with ThyssenKrupp Elevator Corporation through an established cooperative agreement with the National Joint Powers Alliance (NJPA). Public Works Director Laster recommended approval of Resolution No. 2017-049 authorizing the annual contract for elevator maintenance services for City buildings with ThyssenKrupp Elevator Corporation for an estimated amount of$21 ,457.80. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 City Council May 16, 2017 Page 16 RESOLUTION NO. 2017-049 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR ELEVATOR MAINTENANCE SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 24. Consider Resolution No. 2017-050 authorizing the purchase of a tack trailer from R.B. Everett & Company through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Laster recommended approval of Resolution No. 2017-050 authorizing the purchase of a tack trailer for paving and street repairs from R.B. Everett Company for a total amount not to exceed $21 ,285. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TACK TRAILER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 25. Consider Resolution No. 2017-051 authorizing the purchase and installation of fan powered electric heating VAV boxes for City Hall from Entech Sales and Service through an interlocal agreement with The Local Government Purchasing Cooperative BuyBoard). Public Works Director Laster recommended approval of Resolution No. 2017-051 authorizing the purchase and installation of fan powered electric heating VAV boxes from Entech Sales and Service for a total amount not to exceed $19,970. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta City Council May 16, 2017 Page 17 Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-051 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE FOR THE PURCHASE AND INSTALLATION OF FAN POWERED ELECTRIC HEATING VAV BOXES FOR CITY HALL THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 26. Consider Resolution No. 2017-052 authorizing the purchase of traffic control equipment from Twincrest Technologies through an interlocal agreement with the State of Texas Term Contracts Program. Public Works Director Laster recommended approval of Resolution No. 2017-052 authorizing the purchase of traffic control equipment to be installed at the traffic signal to be located at the intersection of Dove Loop and Dooley Street from Twincrest Technologies for a total amount not to exceed $18,370. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TRAFFIC CONTROL EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 27. Consider Resolution No. 2017-053 authorizing the purchase of a vacuum trailer from Vermeer Texas-Louisiana, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). City Council May 16, 2017 Page 18 Public Works Director Laster recommended approval of Resolution No. 2017-053 authorizing the purchase of a vacuum trailer from Vermeer Texas-Louisiana, Inc. for a total amount not to exceed $65,900. This trailer will be used as part of the fiber project. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A VACUUM TRAILER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 28. Consider Resolution No. 2017-054 authorizing the purchase of micro-surfacing services with Intermountain Slurry Seal, Inc. through an interlocal agreement with the City of North Richland Hills, Texas. Public Works Director Laster recommended approval of Resolution No. 2017-054 authorizing the purchase of micro-surfacing services with Intermountain Slurry Seal, Inc. for an amount not to exceed $119,200. Micro-surfacing treatment is used on pavement surfaces to reduce water infiltration, provide skid resistance, and minimize aging, weathering and oxidation. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2017-054 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MICRO-SURFACING SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE City Council May 16, 2017 Page 19 Item 29. Consider a professional services contract with Fugro USA Land, Inc. for Geotechnical Investigation Services on the depot, hotel and parking garage site. Public Works Director Laster recommended approval of the contract for Geotechnical Investigation Services on the depot, hotel and parking garage site with Fugro USA Land, Inc. for an estimated amount of$43,100. The scope of services meets the request of the structural engineer who will be preparing the structural design for the depot and hotel and includes seventeen borings up to 100 feet in depth, soil sampling and testing. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 30. Consider ratification of staff's approval of a professional services contract with Terracon for asbestos abatement design, oversight, and inspection on the City owned building at 815 South Main Street in advance of its demolition for the depot, hotel and parking garage site and approve an amendment to said contract. Public Works Director Laster recommended approval of the amendment to the contract with Terracon for asbestos abatement at the depot, hotel and parking garage site. The initial contract authorized by City Staff anticipated fifteen working days for the contractor to complete the removal of asbestos. Difficulties encountered by the contractor extended their timeline by an additional fourteen working days. This extension resulted in an additional cost for the onsite services by Terracon. The original contract was for the amount of $14,990. The amendment to the contract will be in the amount of $11,730 resulting in an estimated total project cost of$26,720. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Item 31. Consider the minutes of the May 2, 2017 Regular City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta City Council May 16, 2017 Page 20 Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:13 p.m. Motion: Spencer Second:Slechta Ayes: Tate, Freed, Spencer, Lease, O'Dell, and Slechta Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 6th day of June, 2017. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary