HomeMy WebLinkAbout2017-06-22 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JUNE 22, 2017 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENTS
REGULAR MEETING
1. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet;
B. Minutes from the Resident Advisory Meeting held June 16, 2017;
NEW BUSINESS
2. Consideration of the minutes from the May 25, 2017 meeting and take
any necessary action.
3. Consideration and acceptance of the April and May 2017 monthly
financial statements and take any necessary action.
4. Review and discussion of the Texas Housing Association (THA) Annual
Conference and take any necessary action.
5. Review and discussion of the annual Grapevine Housing Authority audit
and take any necessary action.
6. Consideration and acceptance of Resolution No. 17-05 Resolution to
Adopt the revised Pet Policy and take any necessary action.
7. Consideration and acceptance of Resolution No. 17-06 Authorizing the
Executive Director to enter into a contract with U.S. Inspection Group, Inc.
and take any necessary action,
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (817)488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING, REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF
THE 1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING
AGENDA WAS PREPARED AND POSTED ON THIS THE 19TH DAY OF JUNE 2017 BY 4:30
P.M.
A e hland, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 22nd day of June 2017 in the Conference Room of the
Grapevine Housing Authority, with the following members present to wit:
Jane Everett
Chair
Linda Troeger
Vice Chair
Karen Rice
Finance Officer
Bonnie McHugh
Commissioner
Ethel Anderson
Resident Commissioner
Constituting a quorum, with the following also present:
Angie Highland
Duff O'Dell
Greg Jordan
CALL TO ORDER
Executive Director
City Council Liaison
City CFO
Chairman Everett called the meeting to order at 4:30 p.m.
CITIZEN COMMENTS
No citizen comment
REGULAR MEETING
Item #1 Report of the Executive Director (Informational Only)
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies,
number of empty units, work orders and statistical information for the
waiting list for Public Housing through June 22, 2017.
B. Minutes from the Resident Advisory Board Meeting held June 16 2017
The Board was provided minutes from the Resident Advisory Board
Meeting held on June 16, 2017.
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NEW BUSINESS
Item #2 Consideration of the Minutes from the Mav 25, 2017 Meetin
The Board was provided the minutes from the May 25, 2017 meeting for
approval.
Commissioner Troeger moved and Commissioner Rice seconded to accept the
May 25, 2017 minutes as presented.
Ayes: Everett, Troeger, Rice, McHugh & Anderson
Nays: None
Absent: None
Motion passed
Item #3 Consideration and acceptance of the monthly financial statements
for April and May 2017
The Board was provided electronic financial statements for the months of April
and May 2017. Commissioner Rice reviewed the financial statements and found
them to be acceptable
Commissioner Rice moved and Commissioner Troeger seconded to accept the
monthly financial statements for April and May 2017.
Ayes: Everett, Troeger, Rice McHugh & Anderson
Nays: None
Absent: None
Motion passed
Item #4 Review and discussion of the Texas Housing Association (THA)
annual conference and take any necessary action
Executive Director Highland provided the Board with information regarding the
upcoming Texas Housing Association annual conference. The 2017 conference
will be held in Dallas, Texas in August.
Historically the Executive Director and Jody Miller from maintenance have
attended, as well as various Commissioners schedules permitting. With the
Executive Director being new, staff requested that in addition to Jody Miller, the
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former Executive Director, Debra Wells, attend this year as well to assist Ms.
Highland in making industry introductions.
Commissioner Everett suggested that as many Commissioners that could attend
should do so as well as lots of good information is provided and the location for
2017 would not require expensive travel arrangements. For the 2017
conference, Commissioners Troeger, McHugh and Anderson indicated they
would plan on attending.
No Action Taken
Item #5 Review and discussion of the annual Grapevine Housing Authority
audit and take any necessary action
Given the size of the Grapevine Housing Authority, the Federal auditing
requirements have been waived. However, the Board values the importance of
an external audit, and requested a discussion about options for a fiscal year 2016
audit.
Prior to the meeting, Executive Director Highland had been in contact with
several firms that indicated they would be submitting proposals.
Given the timeline, the Board felt as though there was not enough time to wait to
select a firm at their July Board Meeting. Commissioner Troeger moved and
Commissioner Anderson seconded to authorize Executive Director Highland the
authority to enter into a contract with a qualified audit firm of her choosing with an
amount not -to -exceed $7000.
Ayes:
Everett, Troeger, Rice, McHugh & Anderson
Nays:
None
Absent:
None
Motion passed
Item #6 Consideration and acceptance of Resolution No 17-05 Resolution
to adopt the revised Pet Policy and take any necessary action
Over the past several months the Board has been working on a revision to the
existing Pet Policy to include language addressing emotional support and
companion animals. During the revision period, several additional changes were
considered including the possibility of increasing the Pet Fee to $200 from the
current $100 Pet Fee.
The Board reviewed a letter provided by a resident regarding concerns with the
revised Pet Policy and discussed the proposed fee increase. After much
discussion, Commissioner McHugh moved and Commissioner Troeger seconded
that the Pet Fee will remain at $100. In the same motion it was also moved that
the $100 Pet Fee is portable with the resident, and will not be assessed again
should the resident move to another unit within the GHA. In the event the
resident's pet is replaced by another animal, the initial $100 fee will cover the
replacement, provided excessive damage was not caused by the previous pet.
In order to give everyone adequate time to complete their forms, and provide the
office with all of the necessary documentation related to their pets and emotional
support animals, the Board recommended an effective date of September 1,
2017.
Ayes: Everett, Troeger, Rice, McHugh & Anderson
Nays: None
Absent: None
Motion passed
Item #7 Consideration and acceptance of Resolution No 17-06 Authorizing
the Executive Director to enter into a contract with U.S. Inspection
Group, Inc. and take any necessary action
The U.S. Inspection Group, Inc. have been performing annual inspections on the
GHA properties and units for the past three years. The inspectors provide a list
of deficiencies to staff, and point out areas that are targeted by the REAC/HUD
inspectors. The process is a valuable tool for staff when preparing for a
REAC/HUD inspection as well as maintaining the properties at the highest levels.
Commissioner Rice moved and Commissioner McHugh seconded to authorize
the Executive Director to enter into a three-year contract renewal with U.S.
Inspection Group, Inc.
Ayes:
Everett, Troeger, Rice, McHugh & Anderson
Nays:
None
Absent:
None
Motion passed
ADJOURNMENT
Commissioner Rice moved and Commissioner McHugh seconded that the
meeting be adjourned.
Ayes:
Everett, Troeger, Rice, McHugh & Anderson
Nays:
None
Absent:
None
0
Motion passed. Meeting adjourned at 5:30 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 27TH DAY OF JULY 2017.
APPROVED:
LLod ca rip &—,:
Linda Troeger, Chair
ATTEST:
r �
�gie Hiiola d,
Execullve Director