HomeMy WebLinkAboutItem 11 - Safety Supplies MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER\ �
MEETING DATE: JUNE 20, 2017
SUBJECT: APPROVAL FOR THE AWARD OF MULTIPLE ANNUAL
CONTRACTS FOR RFQ 450-2017 FOR SAFETY SUPPLIES
RECOMMENDATION:
City Council to consider approval for the award of RFQ 450-2017 as a multiple award
annual contract to WW Grainger Industrial, Inc. and Safety Supply, Inc. for safety
supplies.
FUNDING SOURCE:
Funds for this purchase are available in account 100-14111-0000 (General
Fund/Warehouse Inventory) in the estimated annual amount of $30,000.00.
BACKGROUND:
The purpose of this contract is to establish fixed annual pricing for various types of
safety products and supplies to be purchased on an as-needed basis and stocked in the
warehouse. These items are used by all departments.
Bids were taken in accordance with the City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000.00. Request for Quote
450-2017 was issued through the City eBid system with 248 invitations being sent out
through the eBid procurement system. There were 13 bids received. The contracts will
be for an initial one-year period with four, one-year optional renewals.
Based on the evaluation of the bid by Purchasing, it was determined that the award be
made to WW Grainger Industrial, Inc. and Safety Supply, Inc. The vendors submitted
the lowest responsive and responsible bids meeting specifications. Since these two
vendors provided the lowest pricing for the majority of the items, it was determined that
the bids would provide the best service and pricing for meeting the needs of the City.
Staff recommends approval.
LW
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