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Home My WebLink About2001-03-22 Regular MeetingState of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 22nd day of March 2001 in the P & Z Conference Room, City of Grapevine City Hall, with the following member's present to -wit: Marian Nicastro Chair L. E. Holmes Commissioner Doris Waite Resident Commissioner Constituting a quorum, with the following also present: Debra Wells Secretary Matthew Boyle Legal Counsel Bill Gaither Administrative Services Director GHA Staff CALL TO ORDER Chair Marian Nicastro called the meeting to order at 8:30 a.m. REPORT OF THE SECRETARY Item 1. Rent Delinquency and Information Sheet The Secretary reported to the Board on the rent delinquencies, number of empty units and statistical information on the waiting list for Public Housing from March 1 through March 22, 2001. Also reported was statistical information for the Section 8 Program including number of Voucher/Certificates leased up, cost per voucher, number of applications on waiting list and report on Portability Billings and Receipts. The Secretary reported that receipt of administrative fees from other housing authorities is sporadic and in some cases non-existent. Matthew Boyle's office will contact the housing authorities regarding the unpaid administrative fees. Item 2. Operations a. Report on office renovations. The Secretary reported to the Board regarding office renovations. Now that the foundation has settled, the contractor has been contacted to begin the repairs and paint. b. Report on Tenant #47. A formal hearing was held with tenant #47 regarding non- renewal of lease. The results of the hearing were Tenant #47 will be moved out of the unit by 3/30/31. 1 c. Report on Tenant #40. The Secretary reported to the Board that tenant #40 is under investigation with Child Protective Services. The male adult living in the unit will be arrested. Tenant #40 has been notified that male adult will not be allowed back on the property. On 3/21/01, a housekeeping inspection was conducted. Tenant #40 was also notified the Rottweiler had to be removed from the property. The neighbor living next to Tenant #40 has stated by written communication that her children will not play outside the unit because of the dog. d. Report on Fencing Project. The Secretary reported to the Board that the Fencing Project looks very good and work appears to be progressing on time. The Secretary will meet with Doug Arednt and make plans for the shrubbery. NEW BUSINESS Minutes of 3/22/01. Under Item 1, sub -indicator #4 — Discussion & consideration of Resolution #01-01 MASS - Change was suggested by Chair to eliminate the word "paranoid" in regards to inspections. Also change "A motion was made to accept Resolution #01-01 (MASS reports) as presented by Commissioner Latta" Should read as presented by Secretary. Under Item #3 — Discussion & Consideration of Resolution #01-03, first paragraph. Doug Arendt was not present at this meeting. Report was made by the Secretary. Commissioner Holmes made a motion to accept the minutes as corrected. Commissioner Waite seconded the motion. Ayes: Nicastro, Holmes & Waite Nayes: None Absent: Latta & Robbins Motion passed. Item #2 — Discussion & consideration of Interlocal Agreement with the City of Grapevine and take any necessary action. The Secretary reported to the Board on the Interlocal Agreement with the City of Grapevine. After a period of discussion, a motion was made by Commissioner Holmes to accept the Interlocal Agreement. Commissioner Waite seconded the motion. Ayes: Nicastro, Holmes & Waite 2 Nayes: None Absent: Latta and Robbins Motion passed. Item #3 Discussion of City Resolution to waive the Housing Authority's Payment in Lieu of Taxes (PILOT) and take any necessary action. The City of Grapevine has agreed to waive the Housing Authorities payment in Lieu of Taxes. The Housing Authority will be exempt from the Ad Valorem tax for five (5) years during the Capital Funds Project. No Action taken. Item #4 Consideration and discussion of contract to remove wall furnace and replace with hot water handler system; and take any necessary action. A Resolution was presented to award a bid to Paschall to replace a wall furnace at 321 W. Texas Street. Resolution 01-04 was presented to allow the Executive Director to contract with Paschall Electric for removal of a wall furnace at 307 W. Texas. Commissioner Holmes made a motion to accept Resolution 01-04, the contract with Paschall Electric, Heating and Airconditioning, Inc. in the amount of $1897.00 to replace the wall furnaces on Texas Street. Commissioner Waite seconded the motion. Ayes: Nicastro, Holmes & Waite Nayes: None Abesent: Latta and Robbins Motion passed. Item #5 Discussion of Maintenance Program to add on to TMS 2000 Software and take any necessary action. A new maintenance software program offered by the software company that provides the Housing Authority's software was presented for discussion to address future needs. The software would track all maintenance including Housing Quality Standards required information. It would also provide reports necessary for reporting. It was decided that the cost of the software was substantial and warranted comparing to other maintenance software before a final decision was made. No action taken. Item #6 Report from Resident Advisory Board. 3 ADJOURNMENT Commissioner Holmes made a motion to adjourn the meeting. Commissioner Waite seconded the motion. Ayes: Nicastro, Holmes & Waite Nayes: None Absent: Latta & Robbins Motion passed. Meeting adjourned at 9:45 a.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY on this the 2_,(.` day of , 2001. APPROVED: Xii/l4t/t ))/(41.4.4) Marian NiCastro, Chair ATTEST: Cc . LOQ,, Debra L. Wells, Secretary 4