HomeMy WebLinkAbout2001-05-24 Regular Meeting AmendedState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 24th day of May, 2001 in the Conference Room of Grapevine Housing
Authority, with the following members present to wit:
Marian Nicastro Chair
Lloyd Latta, Jr. Vice Chair
Linda Robbins Financial Officer
Rev. L. E. Holmes Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Bill Gaither
GHA Staff
Secretary
Director, Administration
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 8:30 a.m.
REPORT OF THE SECRETARY
Item #1. Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units and
statistical information on the waiting list for Public Housing from April 22, 2001 through
May 21, 2001. Also reported was the statistical information for the Section 8 Program
including number of Voucher/Certificates leased up, cost per voucher, number of
applications on the waiting list and the Portability Billings and Receipts report.
Item #2. Operations.
a. Eviction update.
The Secretary reported to the Board the status of the eviction proceedings for Tenant #34.
A list of assisted living facilities was forwarded to Judge Pringle as instructed. The
Secretary will keep the Board updated on future events involving this tenant.
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b. Plumbing Bid
The Secretary reported that a pre -opening bid for the plumbing work would be held on
June 6, 2001. The bid for plumbing work will be awarded June 15, 2001. Included in the
bid will be the installation of "isolation valves" for outside faucets on each unit. The
work should start in July and be finished in August.
NEW BUSINESS
Item #1. Consideration of Minutes for April 26th. 2001 and take any necessary action.
Commissioner Holmes made a motion to accept the minutes of April 26, 2001 with the
following correction:
Under Item #1. Rent Delinquency and Information Sheet. The word "requested" under
"The Secretary also included the number of work orders requested" be replaced with
the word reported.
Vice Chair Latta seconded the motion.
Ayes: Nicastro, Latta, Robbins & Holmes
Nayes: None
Absent: Commissioner Waite
Motion passed.
Item #2. Consideration and discussion concerning Maintenance Software and take any
necessary action.
The Secretary presented the Board with a quote from Fields & Screens for Maintenance
Software in the amount of $1,004.00. The software will provide inquiry capability to the
GHA staff.
Commissioner Holmes made a motion to accept the bid from Fields & Screens for the
Maintenance Software.
Commissioner Robbins seconded the motion.
Ayes: Nicastro, Latta, Robbins & Holmes
Nayes: None
Absent: Commissioner Waite
Motion passed.
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Item #3. Consideration and discussion of Security Systems and take any necessary
action.
The Secretary reported to the Board on a security system for the GHA office. This
system would include security for the windows and doors plus a "panic" button for the
front counter. After discussion the Board directed the Executive Director to research the
benefits of leasing versus purchasing the equipment and bring back to the Board for
further discussion at the next meeting.
Item #4. Consideration and discussion of a Telephone System and take any necessary
action.
The Secretary reported to the Board on a bid from ICS Telephones for the purchase of a
new telephone system. The bid is for Toshiba DK40 Telephone System equipped for 3
lines/8 digital stations and operating equipment currently being used by the City of
Grapevine. The recommended equipment will provide the ability in the future to tie into
the City's telephone system.
Item #5. Consideration and discussion of use for capital funds budgeted under line item
1408, Management Improvements and take any necessary action.
The Secretary recommended to the Board that new personal computers be purchased
along with the telephone system. The three personal computers are three years old. The
Secretary also requested a new printer for the Executive Director's office. After
discussion, Commissioner Holmes made a motion for the Secretary to purchase the
telephone system, the Maintenance Software system, personal computers and the new
printer. The total cost of these items is not to exceed $11,000.00.
Commissioner Robbins seconded the motion.
Ayes: Nicastro, Latta, Robbins & Holmes
Nayes: None
Absent: Commissioner Waite
Motion passed.
Item #6. Report from the Resident Advisory Board on the Meeting held May 9, 2001.
Minutes of the May 9, 2001 RAB meeting was presented to the Board.
No action taken.
ADJOURNMENT
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Item #6 Discussion of attendance at the Resident Advisory Board.
The Secretary reported to the Board regarding the low attendance of tenants to the
Resident Advisory Board meetings. Discussion was held on various ways to encourage
attendance to these meetings. Chair Nicastro requested that we keep her advised of any
inquiries or complaints being voiced at the Resident Advisory Board meetings.
No action taken.
Adjournment
Commissioner Holmes made a motion that the meeting be adjourned. Commissioner
Waite seconded the motion.
Ayes: Nicastro, Latta, Robbins, Holmes & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 10:05 a.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY on this the day of
M d_u ,2001.
APPROVED:
u
Marian Nicastro, Chair
ATTEST:
Debra L. Wells,
Secretary
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