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HomeMy WebLinkAbout2001-07-26 Regular MeetingState of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 26th. day of July, 2001 in the Conference Room of Grapevine Housing Authority, with the following members present to wit: Marian Nicastro Chair Lloyd Latta, Jr. Vice Chair Linda Robbins Financial Officer Rev. L. E. Holmes Commissioner Doris Waite Resident Commissioner Constituting a quorum, with the following also present: Debra Wells Secretary Bill Gaither Director, Administration Sharron Spencer City Council Liaison Matthew Boyle Legal Counsel William Ramirez RAB Chair GHA Staff CALL TO ORDER Chair Marian Nicastro called the meeting to order at 8:30 a.m. The Secretary administered the Oath of Office for the following: Marian Nicastro Linda Robbins Doris Waite Report of the Secretary Item #1 Rent Delinquency and Information Sheet The Secretary reported to the Board on the rent delinquencies, number of empty units and statistical information for of the waiting list for Public Housing from July 24, 2001 to August 21, 2001. Also reported was the statistical information for the Section 8 Program including number of Voucher/Certificates leased up, cost per voucher, number of applications on the waiting list, and the Portability and Receipts report. After discussion, the Secretary was directed to send a copy of the invoice for Portability HAP & Administrative fees to the Grand Prairie City Manager's Office and the Executive Director of Grand Prairie Housing Authority. Item #2 Operations a. Update on Plumbing Work: Isolation valves have been installed and work should be completed by July 23, 2001. The next phase of the plumbing 1 updates will be the installation of new hot water heaters and updating existing hot water heaters to City Code. b. 2001 Capital Fund: The Secretary recommended that GHA start installing irrigation systems in the smaller neighborhoods using 2001 Capital Funds. In the 5 -year plan we budgeted irrigation enhancements to begin in 2002. Capital projects are coming in lower than budgeted leaving room to start the irrigation project sooner. c. Lawn Maintenance: The office has received positive reports from the tenants regarding the Lawn Maintenance performed by Cuervas Services. d. Church Street Project: Sharron Spencer reported to the Board that the Church Street project will go out for bid in September, and construction is due to start in October. This project should take approximately nine months to complete. Mrs. Spencer reported that there will be a lot of inconvenience as Church Street will have one lane open to traffic. This project will alleviate the drainage problems that have existed on Worth Street. There may be a need to close access to Worth Street from Church Street. The City will provide temporary access to Worth Street from Scribner Street. NEW BUSINESS Item #5 Ventless hoods The Secretary reported on the cost of installing ventless hoods. The Secretary will report further findings to the Board. No action taken. Item #3 Interlocal Agreement The Interlocal Agreement with the City of Grapevine was presented for discussion and comments. It was mutually agreed that the Interlocal Agreement has been very beneficial to Grapevine Housing Authority and the residents. Item #2 — Minutes The following corrections/changes were made to the minutes of the June 28, 2001 Board Meeting: Page 2, "Staff is satisfied with new telephone system". Page 3, "Application with tenant's family" Page 5, remove the numeral 7 Commissioner Robbins made a motion to accept minutes as amended. Commissioner Waite seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes & Waite Nayes: None Absent: None 2 Motion passed. Item #4 UPCS Inspections. Three vendors responded to the bid for UPCS inspections on 98 public housing units and 4 buildings. Chemco Inspections, Inc. was the low bid. The Executive Director was directed to request references from the vendor before the bid is awarded. No action taken. Item #6 Report from Advisory Board Mr. William Ramirez, RAB Chair, made a report to the Board. ADJOURNMENT Commissioner Robbins made a motion the meeting be adjourned. Vice Chair Latta seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes & Waite Nayes: None Absent: None Motion passed. Meeting adjourned at 9:50 a.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 23RD DAY OF AUGUST, 2001. Marian Nicastro, Chair ATTEST: Debra L. Wells, Secretary 3