Loading...
HomeMy WebLinkAbout2001-08-23 Regular MeetingState of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 23rd day of August, 2001 in the Conference Room of Grapevine Housing Authority, with the following members present to wit: Marian Nicastro Chair Lloyd Latta, Jr. Vice -Chair Linda Robbins Financial Officer Rev. L. E. Holmes Commissioner Doris Waite Resident Commissioner Constituting a quorum, with the following also present: Debra Wells Secretary Sharron Spencer City Council Liaison William Ramirez RAB Chair GHA Staff CALL TO ORDER Chair Marian Nicastro called the meeting to order at 8:30 a.m. Commissioner Linda Robbins made a motion to recess the meeting in order for the Board to review the official opening of the Botanical Gardens. Commissioner Doris Waite seconded the motion. Motion passed. Meeting resumed at 9:15 a.m. REPORT OF THE SECRETARY (INFORMATIONAL ONLY) Item #1 Rent Delinquency and Information Sheet The Secretary reported to the Board on the rent delinquencies, number of empty units and statistical information on the waiting list for Public Housing from 7/23/01 to 8/20/01. Also reported was the statistical information for the Section 8 Program including number 1 of Vouchers/Certificates leased up, cost per voucher, number of applicants on the waiting list, and the Portability and Receipts report. The Secretary reported to the Board that Grand Prairie Housing Authority is current with Administrative Fees and has made reimbursement in the amount of $588.00 towards past due HAP billings. Commissioner Robbins suggested that the Secretary report the time spent on getting vacant units ready for release. Item #2 Operations a. Update on Plumbing work. The Secretary met with the Owner and Project Manager from Alpha Plumbing regarding the plumbing updates. All isolation valves have been green tagged. Alpha Plumbing has started on W. Worth Street installing hot water heaters and upgrading plumbing to City Code. The Secretary was told that the bulk of the contract should be completed by the end of August. The only complaint received was the run-off of dirt onto the sidewalks. b. SEMAP Score — GHA received a score of 96 011 its 2000 SEMAP report which rates the Authority as a "high performer" in the Section 8 Program. c. The Secretary updated the Board on her medical leave. The Secretary's doctor is requiring her to take a six week medical leave. d. Housing Software. The Secretary reported to the Board that the current software being used by GHA is not satisfactory. The current software TMS 2000 will not supply GHA with the new 50058 until HUD releases the form. There is information on the new 50058 that is not being entered on the current 50058. The Secretary requested that she be permitted to investigate other software, the HAPPY software being the computer system of interest. After discussion, the Secretary will investigate other computer systems and other Housing Authorities to get their feelings on the computer software being used by their agencies. e. 2002 Budget. The Secretary reported that the deadline of October has been moved indefinitely due to funding formula delays. The 2001 Budget that we are working off of presently has not been approved by HUD. The Secretary stated that she would work on the proposed 2002 Budget while recuperating from surgery. f. Lead Based Paint Testing. A representative from the Community Builders suggested that Tarrant County Health Department be contacted regarding Lead Base Paint testing. The Secretary spoke with an inspector from Tarrant County Health Department. The Inspectors from Tarrant County are only certified for testing whenever a doctor diagnoses a child with lead poisoning. The deadline is January of 2002. The Secretary will begin investigating the companies able to do the lead base paint testing and report back to the Board at a later date. 2 NEW BUSINESS Election of Officers Nominations were requested for the following positions: Chairperson Vice Chairperson Financial Officer Secretary Commissioner Robbins nominated Marian Nicastro as Chairman of the Board. Commissioner Holmes seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes, and Waite Nayes: None Absent: None Nomination passed. Marian Nicastro re-elected as Chairman of the Board of Commissioners for Grapevine Housing Authority. Vice Chair: Commissioner Holmes nominated Lloyd Latta, Jr. as Vice Chairman of the Board. Commissioner Robbins seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes, and Waite Nayes: None Absent: None Nomination passed. Lloyd Latta re-elected as Vice Chairman of the Board of Commissioners for Grapevine Housing Authority. Financial Officer Chair Nicastro nominated Linda Robbins. Commissioner Holmes seconded the nomination. Ayes: Nicastro, Latta, Robbins, Holmes, & Waite Nayes: None Absent: None 3 Nomination passed. Linda Robbins re-elected as Financial Officer for the Board of Commissioners of Grapevine Housing Authority. Senior Advisory Board: Commissioner Holmes nominated Lloyd Latta, Jr. There was discussion regarding whether the Senior Advisory Board appointment was an appointment by the City Council or the Board of Commissioners. Linda Huff, City Secretary, contacted Sharron Spencer and reported that there are two representatives which are ex -officio members that vote. One member is to be a representative from GRACE and the other was to be a representative of Grapevine Housing Authority appointed by the Board of Commissioners. Chair Marian Nicastro reported that according to Matthew Boyle, since the position for the Senior Advisory Board is an ex - officio, a Board Member from the Housing Authority could be a member of the Senior Advisory Board in lieu of a resident. Chairperson Nicastro nominated Doris Waite for the Senior Advisory Board position. Commissioner Robbins asked Commissioner Waite if she responded affirmatively to being interested in serving in this position. Commissioner Waite responded she would like to serve on the Senior Advisory Board. Chairperson Nicastro suggested that it would be a good idea to have our Resident Commissioner serve as GHA's representative since she lives in housing and can better voice the residents needs and concerns. Commissioner Robbins seconded the nomination. Ayes: Nicastro, Latta, Robbins, Holmes, & Waite Nayes: None Absent: None Nomination passed. Commissioner Waite elected as Senior Advisory Board representative of Grapevine Housing Authority. Secretary to the Board of Commissioners. Commissioner Robbins nominated Debra Wells to be the Secretary of the Board of Commissioners. Commissioner Waite seconded the nomination. Ayes: Nicastro, Latta, Robbins, Holmes, and Waite Nayes: None Absent: None Nomination passed. Debra Wells is re-elected as Secretary of the Board of Commissioners for the Grapevine Housing Authority. 4 Item #2 — Consideration of Minutes for August 23, 2001 and take any necessary action. Commissioner Holmes made a motion that the minutes be approved as read. Commissioner Robbins seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes, and Waite Nayes: None Absent: None Motion passed. Item #3. Consideration and discussion of Contract for Physical Inspections of Public Housing Units and take any necessary action. The Secretary reported that Grapevine Housing Authority was a high performer and therefore was not subject to inspection for the year 2000. December 2001 inspections will be starting in September or October. GHA should conduct their annual inspections before the inspections from HUD are conducted. GHA has not received a response from Clemco, and the Secretary would like to recommend that GHA use the services of U.S. Inspection Group, Inc. Commissioner Robbins made a motion that we accept U.S. Inspection Group Inc. as the building inspectors. Commissioner Waite seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes, and Waite Nayes: None Absent: None Motion passed. Item #4. Report from Advisory Board Meeting held August 8, 2001 Report from the August 8, 2001 meeting will be read in the September Board meeting. Mr. Ramirez reported to the Board of Commissioner. Mr. Ramirez has been in contact with the City Inspection Department regarding the draining of water and oil behind the units on Texas Street. This water/oil is draining from Wall Street, across a section of property off of Wall Street and onto the back of Texas Street. Debra Wells will keep in contact with Jerry Hodge, Public Works Director and report back to the Board. Mr. Ramirez also reported to the Board regarding the need for vent hoods in the units. 5 The Secretary reported that the funds are available for the installation of the vent hoods after the plumbing updates are completed. All diseased trees have been removed from GHA property. Trees have been trimmed to prevent the branches from contact with the roof. Tree trimming and/or removal should be completed within a week. ADJOURNMENT Commissioner Holmes made a motion the meeting be adjourned. Commissioner Robbins seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes, and Waite Nayes: None Absent: None Motion passed. Meeting adjourned at 10:30 a.m. PASSED AND APPROVED BY THE BOARD OFOMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE DAY OF A-14ertTST, 2001. No'e+nbec APPROVED: a4zteiz Marian Nicastro, Chair ATTEST: Debra L. Wells, Secretary 6