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HomeMy WebLinkAbout2001-10-25 Regular MeetingState of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 25th day of October, 2001 in the Conference Room of Grapevine Housing Authority, with the following members present to wit: Marian Nicastro Chair Lloyd Latta Vice Chair Linda Robbins Financial Officer Rev. L. E. Holmes Commissioner Doria Waite Commissioner Constituting a quorum, with the following also present: Debra Wells Secretary William Ramirez RAB President GHA Staff CALL TO ORDER Chair Marian Nicastro called the meeting to order at 4:00 p.m. PUBLIC COMMENT CONCERNING 2002 ANNUAL PLAN & ADMINISTRATIVE PLAN. No comments were made. REPORT OF THE SECRETARY (INFORMATIONAL ONLY) Item #1 Rent Delinquency and Information Sheet. The Secretary reported to the Board on the rent delinquencies, number of empty units, and statistical information on the waiting list for Public Housing from 8/27/01 to 10/22/01. Also reported was the statistical information for the Section 8 Program including number of Vouchers leased up, cost per voucher, number of applicationts on the waiting list, and the Portability and Receipts report. The Secretary also reported that charge-off for Tenant #46 from last year can be recovered from the tenant's FSS escrow account. 1 Item #2 Operations: a. Street Paving — The Secretary reported on the street paving. The Street Dept. will be re -paving the streets in all five neighborhoods. Worth Street will not be re -paved until the Church Street drainage project is finished. b. The Secretary reported on the concerns of the residents regarding the parking issues during the two festivals held each year. The Secretary spoke with Francis Bishop with the City's Sign Dept., who suggested that temporary signs stating "Resident Parking Only" which can be posted at the entrance of each parking area when the Fire Lane signs are posted. These signs would be posted at the parking lots on Worth and Texas Streets until the festivals are over. Residents will be given a brightly colored sign for personal and visitor vehicles to identify legally parked vehicles. NEW BUSINESS Item #1 — Consideration of Minutes for September 28, 2001 The item for approval of September 28, 2001 minutes was posted in error. Item #1 — Consideration of Minutes for October 1, 2001. Commissioner Robbins made a motion to accept the October 1, 2001 minutes be approved as read. Commissioner Latta seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes, & Waite Nayes: None Absent: None Motion passed. Item #2 Presentation of Fiscal Year 2000 Financial Audit by Elizabeth Spencer, CPA and take any necessary action. Elizabeth Spencer presented the Fiscal Year 2000 Financial Audit to the Board of Commissioners. Ms. Spencer reported that GHA has a good program and that the Director and staff have done a good job implementing the programs. Ms. Spencer reported that GHA had no current findings. Ms. Spencer also addressed the issue of moving GHA's year-end from December 31 to September 30. 2 Item #3 Consideration and Discussion of 2002 Annual Plan, Administrative Plan and addition to lease; and take any necessary action. The Secretary presented to the Board of Commissioners the 2002 Annual Plan. The amount of $156,385 has been submitted to HUD as Capital Improvements for the year 2002, however to date Congress has not approved the Capital funds request. Due to information received from our annual inspections the Capital budget request in the Annual Plan was revised so that the replacement of windows can be started. The Secretary requested that the Board of Commissioners includes Fed. Reg. 982.551 Sec. h (i) - Absence from Unit to the Admittance and Occupancy Policy. It was requested that units not be left unoccupied due to situations such as illness any longer than sixty (60) days. The family members are required to notify the office ten (10) days after a resident has been admitted to a hospital/nursing home. The Secretary will seek advice from legal counsel concerning legal issues and report back to the Board of Commissioners at a later date. Commissioner Holmes made a motion that the Admittance & Occupancy policy be amended to include the Absence from unit clause as approved by the legal counsel. Commissioner Latta seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes, and Waite Nayes: None Absent: None Motion passed. Commissioner Robbins made a motion to accept the 2002 Annual Plan with amendments to Capital Funds section as discussed. Commissioner Waite seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes, & Waite Nayes: None Absent None Motion passed. Item #4 — Consideration and discussion of the subsidy calculations (PFS) for 12/31/01 using new Allowable Expenses Levels and take any necessary action. The Secretary reported to the Board of Commissioners the subsidy calculations for 12/31/01. The AEL (Allowable Expense Levels) for FY 2000 is used to determine the new AEL (Allowable Expense Levels) for FY 2001. 3 Commissioner Latta made a motion to accept the Operating Subsidy Calculations. Commissioner Holmes seconded the motion. Item #5 — Discussion of Inspection Report from US Inspection Group and take any necessary action. The Secretary reported to the Board the results of the US Inspection Group's inspection. The major concerns of the inspector were the sidewalks and the windows. The Secretary will get with Danny Porter of PW Operations and inspect the sidewalks and submit a report to the Board of Commissioners at a later date. The windows were noted on the inspection report as most of the windows will not close, open or lock properly. The Secretary suggested that the Board may want to consider the replacement of the windows rather than the installation of the sprinkler systems for the Public Housing Units. The expense of replacing windows will depend upon Congress approving the capital funding portion of the 2002 budget. If the HA receives the capital funding, replacing the windows will be a consideration for the 2002 budget. Commissioner Latta made a motion to adjourn the meeting. Commissioner Robbins seconded the motion. Ayes: Nicastro, Latta, Robbins, Holmes, & Waite Nayes: None Absent: None Motion passed. Meeting adjourned at 5:40 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERSS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 9th DAY OF NOVEMBER 2001. APPROVED: arian Nicastro, Chair ATTEST: s103\fi r� . Debra L. Wells, Secretary 4