HomeMy WebLinkAbout2001-12-06 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 6th day of December, 2001 in the Conference Room of Grapevine
Housing Authority with the following members present to wit:
Lloyd Latta, Jr. Vice Chair
Linda Robbins Financial Officer
Rev. L. E. Holmes Commissioner
Doris Waite Commissioner
Constituting a quorum, with the following also present:
Debra L. Wells Secretary
William Gaither City Adm. Director
Sharron Spencer Liaison Mayor's Office
Matthew Boyle Legal Counsel
William Ramirez RAB Chair
GHA Staff
CALL TO ORDER
Vice Chair Latta called the meeting to order at 4:00 p.m.
REPORT OF THE SECRETARY (INFORMATIONAL ONLY)
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board of Commissioners on the rent delinquencies, number
of empty units, and statistical information on the waiting list for Public Housing from
11/10/2001 to 12/3/2001. Tenant #90 will pay the November delinquent rent in
December. Tenant #40 has been doing extra work to help meet the repayment agreement.
Also reported was the statistical information for the Section 8 Program including the
number of Vouchers leased up, cost per voucher, number of applicants on the waiting list,
and the Portability and Receipts report.
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Item #2 Operations
a. Plans for the Church Street project will be presented at the December 18, 2001
City Council meeting. Construction to begin in Spring, 2002.
b. REAC inspections are to be conducted December 18, 2001. HUD will inspect
18 units from each project, for a total of 36 units.
NEW BUSINESS
Item #1 — Consideration of Minutes for November 9, 2001.
Under Item #2, Consideration and approval of the 2001 Operating Budget, in the third
paragraph, the word "calculating" was changed to read "calculation".
Commissioner Holmes made a motion to accept the minutes as corrected.
Commissioner Robbins seconded the motion.
Ayes: Latta, Robbins, Holmes, & Waite
Nayes: None
Absent: Nicastro
Motion passed.
Item #2 — Consideration & Award of contract for Fire Ant treatment and take any
necessary action.
The Secretary reported that Parks Department has requested the bid for Fire Ant
treatment be delayed until specs can be compiled in order to insure the right chemicals
are being used for the treatment of the fire ants. It may be possible for GHA to purchase
the chemicals and then the Parks Department will schedule GHA on a regular
maintenance schedule. The Secretary will meet with Joe Moore and Kevin Mitchell and
report results of this meeting to the Board of Commissioners at a later date.
No action taken.
Item #3 — Discussion of Public Housing Assessment System (PHAS) Score for 2000 and
take any necessary action.
The Secretary reported to the Board of Commissioners the result of the PHAS score. The
scores reported in this report are "advisory" scores. REAC will use advisory scores until
the reporting problems with REAC have been settled. Congress will not allow REAC to
use the current scores with regards to funding until the reporting problems have been
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settled. The REAC 2001 scores will be actual scores. Each HA will be rated as a High
Performer, Standard Performer, or as Troubled Performer. GHA has been listed as a
Standard Performer missing the High Performer rating by 2 points. The two point
deduction is based on the length of time the units were not leased during the time the
surveys were conducted and repairs were completed. A score of 86 is a good score, but
the Secretary reported that she expects the score for 2001 to be in the High Performer
range.
No action taken.
Item #4 Consideration and discussion of new utility rates for 2002 and take any necessary
action.
The Secretary reported to the Board of Commissioners that a study of utility rates was
conducted through a company used by Miller & Associates. The Secretary explained the
purpose of utility rates and the necessity of raising the utility rates for 2002. HUD
requires each HA to re-evaluate the utility rates every three years, review the rates every
year and if the rates have risen by more than 10%, then each HA would be required to
adjust the rates. Commissioner Holmes made a motion to accept the new utility rates for
2002 as presented. Commissioner Robbins seconded the motion.
Ayes: Latta, Robbins, Holmes, and Waite
Nayes: None
Absent: Nicastro
Motion passed.
Item #5 Consideration and discussion of raising ceiling rents for 2002 and take any
necessary action.
The Secretary reported to the Board of Commissioners the necessity of raising ceiling
rents. These rents have not been raised since 1999.
Commissioner Robbins made a motion to accept the new ceiling rents as proposed by
$25.00.
Commissioner Holmes seconded the motion.
Ayes: Latta, Robbins, Holmes, and Waite
Nayes: None
Absent: Nicastro
Motion passed.
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Item #6 Report from the Resident Advisory Meeting held November 7, 2001.
Mr. Ramirez, Chair of the Resident Advisory Board, presented the Parking Permit
example to the Board of Commissioners. Family members would be issued these permits
for use when visiting. Mr. Ramirez reported on other items that were discussed at the
November RAB meeting.
No action taken.
ADJOURNMENT
Commissioner Holmes made a motion that the meeting be adjourned.
Commissioner Robbins seconded the motion.
Ayes: Latta, Robbins, Holmes, & Waite
Nayes: None
Absent: Nicastro
Motion passed. Meeting adjourned at 4:55 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 4TH DAY OF JANUARY 2002.
ATTEST:
Debra L. Wells, Exec. Dir.
APPROVED:
foYd ftt. , Vice Chair /
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