HomeMy WebLinkAbout2002-04-18 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 18`h day of April, 2002 in the Conference Room of Grapevine
Housing Authority with the following members present to wit:
Marian Nicastro Chair
Lloyd Latta, Jr. Vice Chair
Linda Robbins Financial Officer
Rev. Louis Holmes Commissioner
Doris Waite Commissioner
Constituting a quorum, with the following present:
Debra L. Wells Secretary
William Ramirez Resident Advisory Board Chair
Twila Soukup Resident Advisory Board Secretary
GHA Staff
CALL TO ORDER
Chair Marian Nicastro call the meeting to order at 4:00 p.m.
REPORT OF THE SECRETARY (INFORMATIONAL ONLY)
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board of Commissioners on the rent delinquencies, number
of empty units, and statistical information on the waiting list for Public Housing from
March 27, 2002 to April 15, 2002. There was a $17.00 rent discrepency, the result of
computer changes. This amount will be paid by the tenant April 19, 2002. The Secretary
reported there were 35 work orders issued with 20 completed. The 15 work orders not
completed were the result of extensive repairs to unit #95, including replacement of the
heating unit. Make ready work is performed at the beginning of the month so the paint
and cleaning contractors can be scheduled the last half of the month. Due to the Board
meeting falling so early in the month, the outstanding work orders include the make
ready work orders for the two units along with the normal work orders. Also reported
was the statistical information for the Section 8 Program, including 80 vouchers being
leased up, one voucher issued to a potential client, number of applicants on the waiting
list, and the Portability and Receipts report.
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Item #2 Operations:
(a) Church Street Project Update
The City received the final plans for this project on April 12, 2002. After
reviewing the plans, the Public Works department will release the project for bid.
The City is hopeful for the project to start mid -summer.
The Secretary reported to the Board of Commissioners that Steve Gilbreath and
Lorna Gibson will give an update for this project at the May Board Meeting.
The Secretary expressed concern that all the drainage problems on GHA property
would not be eliminated by the drainage project. Water draining from the United
Methodist Church property is extensive during a substantial rainfall. The
recommendation was made that Sharron Spencer, City Council liaison to GHA
be contacted for a review of the situation.
NEW BUSINESS
Item #1. Consideration and approval of Minutes for Board Meeting held
March 26, 2002 and take any necessary action.
Chair Marian Nicastro requested that Item #2. Discussion regarding lead base
paint inspections be amended as follows:
"Lead base paint was found in the eaves on the outside of the unit, approximately
fifteen (15) layers down." The following should be added to this item:
" Based on the inspections and recommendations made by Lead Inspection
Group, it was determined that the GHA will meet HUD lead base paint
requirements as long as the building exteriors are properly maintained and do not
deteriorate."
Commissioner Robbins made a motion to accept the minutes as amended.
Commissioner Waite seconded the motion.
Ayes: Nicastro, Latta, Robbins, Holmes, and Waite
Nayes: None
Absent: None
Motion passed.
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Item #2. Discussion regarding Fee Accounting Services and take any necessary
action.
The Secretary reported on the dissatisfaction with the Fee Accountant, Miller
and Associates. Financial information is not being received accurately and
within a timely manner. The Secretary has received eight (8) proposals, two (2)
of which are located within Texas. The Secretary stated that firms located out of
state will not present a problem due to the fact that financial information is
transmitted electronically or by fax. The Secretary would like to meet with the
Financial Officer and review the various proposals.
No action taken.
Item #3. Report from Doris Waite on the Senior Advisory Board Meeting held on
April 1, 2002.
Commissioner Waite reported that Lew Anderton gave a presentation on the
Glade Crossing Retirement Center at the Senior Advisory Board Meeting.
Ms. Waite also reported that the Senior Citizens Center has implemented a
monthly newsletter to be mailed to seniors residing in the area.
No action taken.
Item #4. Report from the Resident Advisory Meeting held April 11, 2002.
No action taken.
ADJOURNMENT
Commissioner Robbins made a motion to adjourn the meeting.
Commissioner Waite seconded the motion.
Ayes: Nicastro, Latta, Robbins, Holmes, and Waite
Nayes: None
Absent: None
Motion passed.
Meeting adjourned at 4:45 p.m.
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PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF
THE GRAPEVINE HOUSING AUTHORITY ON THE 23rd OF MAY, 2002.
APPROVED:
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Marian Nicastro
ATTEST:
Debra L. Wells, Secretary
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