HomeMy WebLinkAbout2002-05-23 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this
the 23rd day of May, 2002 in the Conference Room of Grapevine Housing Authority with the
following members present to wit:
Marian Nicastro Chair
Lloyd Latta, Jr. Vice Chair
Linda Robbins Financial Officer
Rev. Louis Holmes Commissioner
Doris Waite Commissioner
Constituting a quorum, with the following present:
Debra L. Wells Secretary
Bill Gaither Dir. City Administration
Sharron Spencer Liaison Mayor's Office
GHA Staff
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:00 p.m.
REPORT OF THE SECRETARY (INFORMATIONAL ONLY)
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board of Commissioners on the rent delinquencies, number of
empty units, and statistical information on the waiting list for Public Housing from April 22,
2002 to May 20, 2002. Tenant #29 has been ill, and lost work time. He has made arrangements
to repay this delinquent rent above the cost of his normal rental payment. There are two one -
bedroom units vacant and scheduled to be leased by the first of June, 2002. The Secretary also
reported on the Waiting list statistics. Statistics for the Section 8 program was reported,
including 80 vouchers being leased up, one voucher issued to a family from the waiting list,
number of applicants on the waiting list, and the Portability and Receipts report.
Item #2 Operations:
(a) The Secretary reported that Congress has granted funds to GHA. Normally, the
Plan must be approved before money is released, however, this year 50% of the
approved monies can be released early. 2000 Capital Funds are fully obligated and
will be completely expended by June, 2002. The 2001 CFP will be obligated and
expended well before the deadline 2003. Currently GHA is in the process of getting a
contract under way for exterior painting and rain gutters. This contract will expend the
2001 funds. Part of the Secretary's report was information received from Sara J.
Sutherland from HUD regarding the deadline for the 2000 Capital Fund Program.
(b) Festival Parking
The Secretary reported that the problems with Festival parking experienced in the past
were eliminated due to the no parking signs furnished by Francis Bishop of Public
Works and the Fire Department marking both sides of Worth Street as fire lines. Mr.
Bishop placed Resident Parking only signs at the entrance of Texas and Worth Street
and at the opening of each parking area on Worth Street.
NEW BUSINESS
Item #1. Consideration and approval of Minutes for Board Meeting held April 18, 2002 and take
any necessary action.
Chair Marian Nicastro requested that Item #2 Discussion regarding lead base paint inspections
be amended as follows:
"Based on the inspections and recommendations made by Lead Inspection Group, it was
determined that the GHA will meet HUD lead base paint requirements as long as the building
exteriors are properly maintained and do not deteriorate."
Item #3 Discussion regarding Fee Accounting Services and take any necessary action
The following paragraph should read follows:
The Secretary reported on the dissatisfaction with the Fee Accountant, Miller and Associates.
Financial information is not being received accurately and within a timely manner. The
Secretary has received eight (8) proposals, two (2) of, which are located within Texas. The
Secretary stated that firms located out of state will not present a problem due to the fact that
financial information is transmitted electronically or by fax. The Secretary would like to meet
with the Financial Officer and review the various proposals.
Commissioner Holmes made a motion to accept the minutes with changes.
Commissioners Robbins seconded the motion.
Ayes: Nicastro, Latta, Robbins, Holmes, & Waite
Nayes: None
Absent: None
Item #2 HUD Notice of Deadline for Obligating 2000 Capital Funds
The Secretary reported to the Board of Commissioners that she received an e-mail from HUD
stating that the Board must be notified that GHA must have all the 2000 Capital Funds obligated
by September 2002.
2001 CFP
2002 CFP
Obligated by September 30, 2003
Obligated by September 30, 2004
The contract for painting and rain gutters will expend the 2001 funds.
No action taken.
Item #3 Discussion and consideration of audit proposal from Elizabeth M. Spencer, CPA for
fiscal years 2001 and 2002; and take any necessary action.
The Secretary reported to the Board on the proposal from Elizabeth M. Spencer, CPA to audit
the fiscal years 2001 and 2002. There was discussion regarding the statement "If for any reason,
I am unable to complete the audit or am unable to form or have not formed an opinion."
Proposal to be reviewed by Matthew Boyle and be brought back for Board approval at next
Board meeting.
No action taken
Item #4 Report from Doris Waite on Senior Advisory Board Meeting held on May 1, 2002.
No Action taken.
Item #5 Report from the Resident Advisory Meeting held May 9, 2002.
No action taken.
ADJOURNMENT
Commissioner Latta made a motion to adjourn the meeting.
Commissioner Robbins seconded the motion.
Ayes:
Nayes:
Absent:
None:
Motion passed.
Nicastro, Latta, Robbins, Holmes, & Waite
None
Meeting Adjourned at 4:44 P.M.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE
HOUSING AUTHORITY ON THE 1 lth OF JULY, 2002.
APPROVED:
4/,t
Marian Nicastro
ATTEST:
Debra L. Wells, Secretary