HomeMy WebLinkAbout2002-08-15 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 15th day of August 2002 in the Conference Room of Grapevine
Housing Authority with the following members present to wit:
Marian Nicastro Chair
Linda Robbins Financial Officer
Cathy Martin Commissioner
Doris Waite Commissioner
Constituting a quorum, with the following present:
Debra Wells Secretary
Bill Gaither City Adim. Director
Sharron Spencer Liaison Mayor's Office
GHA Staff
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:00 p.m.
REPORT OF THE SECRETARY (INFORMATION ONLY)
Item 1 Rent Delinquency and Information Sheet.
The Secretary reported to the Board of Commissioner on the rent delinquencies, number
of empty units, and statistical information on the waiting list for Public Housing from
July 22, 2002 to August 12, 2002. Tenant #42 owes $248.00 in rent, this amount is being
paid in addition to regular rental payments. Payments were made on repayment
agreements with the exception to tenant #42. There were zero (0) vacancies in Public
Housing and 44 Grapevine Residents on the Waiting List. Out of 131 work orders
reported, 126 were completed.
Statistics for the Section 8 program were reported, including 79 leased up vouchers, two
vouchers in process for admission, and 19 ports from other housing authority
jurisdictions. There are 98 Grapevine residents on the Section 8 waiting list. The Port
billings and receipts were reported to the Board of Commissioners.
Item #2 Operations.
a. 2001 audit is completed. Becky Spencer will have the audit report for the
September Board meeting.
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b. Training. The Staff attended training provided by Texas, NAHRO on August 8th
through 9th 2002. Debra Wells and Peggy Emmett attended one day training for
Public Housing on the 7th and Judy Bentley attended two days training for Section
8. The Secretary reported on the Earned Income Disallowance program which
HUD has started enforcing. This allowance is given to tenants after they become
employed.
Debra Wells attended a weeklong certification program in the month of July.
Ms. Wells scoring for this certification will be processed this month.
c. Annual Plan & Policy updates. Work has been ongoing for the updates on the
Policies for 2003.
Marian Nicastro and Linda Robbins will review the changes to the policies.
NEW BUSINESS
Item #1 Consideration of Minutes for July 11, 2002 meeting and take any necessary
action.
The following corrections to be made to the July 11, 2002 minutes:
List the nomination of Linda Robbins as Financial Officer and subsequent election.
Under the #1 Item — Rent Delinquency and Information Sheet, 3rd paragraph.
Date to be 5/20/2002 and 7/8/2002.
Page 2 — 2001 PHAS Score should read as follows:
"2001 scores were better than the year 2000. The scores for 2002 are expected to be
better than 2001."
The motion made by Commissioner Robbins should read:
"Commissioner Robbins made a motion that the Board of Commissioners accept the
proposal with the amended language submitted by Elizabeth Spencer as auditor for GHA
and enter into an agreement as soon as possible for the fiscal years 2001 and 2002
with revised wording". Revised to read "due to lack of cooperation".
Page 5, motion made by Commissioner Holmes should include "subject to final approval
of the engagement letter with amended language above."
Commissioner Robbins made a motion to approve last month's minutes as amended in
this month's meeting.
Commissioner Martin seconded the motion.
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Ayes: Nicastro, Robbins, Martin, & Waite
Nayes: None
Absent: Commissioner Holmes
Motion passed.
Item #2 Review and discussion of Capital Projects 5 Year Plan and take any necessary
action.
The Secretary reported on the Capital Projects 5 Year Plan to the Board of
Commissioners.
After discussion, it was determined that the Secretary will meet with the Board of
Commissioners on Thursday, September 5, 2002 to review the Capital Project 5 year
Plan. A report will be made to the Board of Commissioners at the September 12, 2002
meeting.
No action taken.
Item #3 Consideration and discussion of Final Proposal for Fee Accountant and take any
necessary action.
The Final Proposal for Fee Accountant was presented to the Board of Commissioners.
There was discussion regarding the following statement under Timing:
The recommended the dollar amount be decided by you and me. All budget
and financial statement submissions to HUD will be prepared within the HUD
prescribed time frame.
The first sentence was stricken from the paragraph and initialed.
Commissioner Martin made a motion to accept the final proposal letter of Allen Cornel
with the deletion of the first sentence.
Commissioner Robbins seconded the motion.
Ayes: Nicastro, Robbins, Martin, & Waite
Nayes: None
Absent: Commissioner Holmes
Motion passed.
Item #4 Report from Doris Waite on August 2002 Senior Advisory Board.
No action taken.
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Item #5 report from Advisory Board meeting held August 8, 2002.
No action taken.
ADJOURNMENT
Commissioner Robbins made a motion to adjourn the meeting.
Commissioner Martin seconded the motion.
Ayes: Nicastro, Robbins, Martin, & Waite
Nayes: None
Absent: Commissioner Holmes
Motion passed.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 12th OF SEPTEMBER, 2002.
APPROVED:
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Louis Holmes
ATTEST:
Debra L. Wells
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