HomeMy WebLinkAbout2003-01-30 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 30th day of January, 2003 in the Conference Room of Grapevine
Housing Authority with the following members present to wit:
Louis Holmes Vice Chair
Linda Robbins Finance Officer
Cathy Martin Commissioner
Doris Waite Commissioner
Constituting a quorum, with the following present:
Debra Wells Secretary
Bill Gaither City Adm. Director
Sharron Spencer City Council Liaison
Matthew Boyle City Attorney
Elbridge Christian Facilities Manager
Jeff Parrack Facilities Foreman
GHA Staff
CALL TO ORDER
Vice Chair Holmes called the meeting to order at 4:00 p.m.
REPORT OF THE SECRETARY (INFORMATION ONLY
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board of Commissioners the rent delinquencies, number of
empty units, and statistical information on the waiting list for Public Housing from
December 24, 2002 through January 24, 2003.
Statistics for the Voucher Program were reported with seventy-nine (79) vouchers leased
up. Statistics for the Voucher Program waiting list were also reported.
Item #2 Operations — Rent Integrity Monitoring Review.
The Secretary reported that HUD will be performing a Rent Integrity Monitoring Review
on February 11- 13, 2003. This review will be conducted by Ethel Montague from the
HUD office in Fort Worth, TX.
NEW BUSINESS
Item #1 Consideration of Minutes for Board Meeting held October 21, 2002 and take any
necessary action.
Commissioner Waite made a motion to accept the minutes as written.
Commissioner Robbins seconded the motion.
Ayes: Holmes, Robbins, and Waite
Nayes: None
Absent: Nicastro and Martin
Item #2 Presentation and discussion by Facility Services concerning replacement of
heating systems in approximately 30 units and take any necessary action.
Jeff Parrack and Elbridge Christian presented pricing information from the Trane
Corporation regarding the replacement of 30 heating units. The presentation included
cost factors and safety factors due to the age of the heating units. There was also
discussion regarding the installation of carbon monoxide detectors in each of the 98
(ninety-eight) existing units.
Commissioner Robbins made a motion that the Board of Commissioners approve
approximately $18,000.00 of the 2002 Capital Funds for the purchase of the remaining
30 furnaces and to approve the purchase of carbon monoxide detectors in an amount not
to exceed $40.00 per detector.
Commissioner Waite seconded the motion.
Ayes: Holmes, Robbins, and Waite
Nayes: None
Absent: Nicastro and Martin
Motion passed.
Item #3 Consideration and discussion of Section 8 Repayment Agreement and take any
necessary action.
The Secretary reported to the Board of Commissioners concerning the Repayment
Agreement with the Section 8 client who had stopped paying on his repayment
agreement. A decision as to whether to accept his payments and allow him to continue
with his repayment agreement was requested from the Board of Commissioners.
Commissioner Robbins made a motion that the Board of Commissioners accept the
payments in good faith and continue with the repayment agreement along with a letter
to the tenant informing him that he must keep the terms of the agreement, otherwise
further legal action will be taken.
Commissioner Waite seconded the motion.
Ayes: Holmes, Robbins, and Waite
Nayes: None
Absent: Nicastro and Martin
Motion passed.
Item #4 Discussion of Possible Decreases in Subsidy Funding for 2003 and take any
necessary action.
The Secretary reported the possible decrease in subsidy from HUD to the Board of
Commissioners. PHA's have been instructed to budget their expenses based on 70% of
the 2003 payment subsidy factor. The actual subsidy percentage will be decided when
revised budgets are submitted in May of 2003. It is the recommendation of the Secretary
that the housing authority refrain from starting Capital Projects until the subsidy funding
has been finalized.
No action taken.
Item #5 Consideration and discussion of Resolution 03-01, 2002 SEMAP (Section 8
Management Assessment Program) reporting due February 28, 2003 and take any
necessary action.
The Secretary reported the SEMAP report Resolution 03-01, to the Board of
Commissioners.
Commissioner Robbins made a motion to approve Resolution 03-01.
Commissioner Martin seconded the motion.
Ayes: Holmes, Robbins, Martin, and Waite
Nayes: None
Absent: Nicastro
Motion passed.
Item #6 Consideration and discussion of Resolution 03-02, MASS (Management
Assessment Sub Systems) reporting due February 28, 2003 and take any necessary
action.
The Secretary reported Resolution 03-02, MASS (Management Assessment Sub
Systems) to the Board of Commissioners.
Commissioner Martin made a motion to accept Resolution 03-02 MASS.
Commissioner Robbins seconded the motion.
Ayes: Holmes, Robbins, Martin, and Waite
Nayes: None
Absent: Nicastro
Motion passed.
Item #7 Report from Doris Waite regarding meeting of Senior Advisory Board.
Commissioner Waite reported that the Senior Advisory Board meeting for December was
cancelled. Meetings have been changed to bi-monthly.
Item #8 Report of Resident Advisory Board meeting held on January 16, 2003.
Informational only.
Commissioner Robbins made a motion to adjourn the meeting.
Commissioner Martin seconded the motion.
Ayes: Holmes, Robbins, Martin, and Waite
Nayes: None
Absent: Nicastro
Motion passed.
ADJOURNMENT
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 27TH OF FEBRUARY, 2003.
APPROVED:
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Marian Nicastro
ATTEST:
Debra L. Wells