HomeMy WebLinkAbout2003-04-03 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 3rd day of April, 2003 in the Conference Room of Grapevine Housing
Authority with the following members present to wit:
Marian Nicastro Chair
Lewis Holmes Vice Chair
Linda Robbins Financial Officer
Cathy Martin Commissioner
Doris Waite Commissioner
Constituting a quorum, with the following present:
Debra Wells Secretary
Bill Gaither City Adm. Director
Sharron Spencer City Council Liaison
Matthew Boyle Legal Counsel
GHA Staff
CALL TO ORDER
Chair called the meeting to order at 4:00 p.m.
REPORT OF THE SECRETARY (INFORMATIONAL ONLY)
Item #1. Rent Delinquency and Information Sheet.
The Secretary reported the rent delinquencies, number of empty units, and statistical
information on the Public Housing Waiting List from February 22, 2003 through March
28, 2003.
Seventy-seven (77) leased up vouchers through the Voucher Program were reported, with
statistical information from the Waiting List. Four vouchers have been issued, while
clients are seeking housing.
Item #2. Capital Funds Re -Cap.
The Secretary presented a Capital Funds Re -Cap report.
Item #3. Response Letter to HUD on RIM review.
The Secretary presented a report on the RIM review conducted by HUD.
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NEW BUSINESS
Item #1. Consideration and approval of Minutes for Board Meeting held February 27,
2003 and take any necessary action.
Under Operations, Item #b. the word "the" was replaced with HUD'S.
The item listed as the second "b" should be listed as "c".
Commissioner Robbins made a motion to accept the minutes as amended.
Commissioner Martin seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin, & Waite
Nayes: None
Absent: None
Motion Passed.
Item #2. Consideration and discussion of cost comparison of vinyl siding versus painting
and take any necessary action.
The Secretary reported a cost analysis between vinyl siding versus painting of the public
housing units. The Secretary recommends painting and installing the gutters until a time
when the vinyl siding is economically attainable.
No action taken.
Item #3. Consideration and approval of Resolution 03-03, Amendment and Restatment of
the Base Plan for The Housing -Renewal and Local Agency Retirement Plan; and take
any necessary action.
The Secretary presented State and Federal mandated changes to the established
retirement plan.
Vice -Chair Holmes made a motion to adopt Resolution 03-03.
Commissioner Waite seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin, & Waite
Nayes: None
Absent: None
Motion passed.
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Item #4. Consideration and discussion of Smoke Detector and Carbon Monoxide
Detector Policy and take any necessary action.
The following amendments were made to the policy:
The word "not" was removed from the policy:
If Resident, Resident's household members or guests damage or
disconnect the smoke detector(s) or carbon monoxide detector, or
remove batteries, Resident will be liable to Management for a $100.00
fine, any actual damages, and any attorney's fees. Resident will be liable to
Management and others for loss or damage from fire, smoke, or water if that condition
arises from Resident, household member or guest disconnecting or damaging the
smoke detector(s), or failing to report malfunctions to Management.
If Management discovers Resident, Resident's household members or guests
have tampered with or removed batteries from a smoke or carbon monoxide
detector on two occasions, Resident will be evicted and given 3 days to move from
the unit and will be assessed any damages and/or attorney's fees.
Commissioner Robbins made a motion to accept the Smoke Detector and Carbon
Monoxide Detector as amended.
Commissioner Martin seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin, & Waite
Nayes: None
Absent: None
Motion passed.
Item #5. Consideration and approval of Section 8 Repayment Policy and take any
necessary action.
The following change was made to the second paragraph. Remove the word "for" and
insert the word "with".
Commissioner Robbins made a motion to accept the Section 8 Repayment Policy as
amended.
Commissioner Holmes seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin, & Waite
Nayes: None
Absent: None
Motion passed.
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Item #6. Consideration and approval of Procurement Policy and take any necessary
action.
Page 2 — Remove the last sentence under "a. All Procurement"
Page 7 — d. Competitive Proposals, 2) change important to importance.
Page 12 — b. Suspension and Debarrment.
Page 14 — Remove Section D Contract Clauses.
Commissioner Martin made a motion that the Board approve the Procurement Policy as
amended.
Commissioner Holmes seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin, & Waite
Nayes: None
Absent: None
Motion passed.
Item #7. Consideration and approval of the Investment Policy and take any necessary
action.
Page 2, 5.0 Delegation of Authority: Should read as follows:
Authority to manage the Grapevine Housing Authority investment program is derived
from a Board of Commissioners Resolution. Management responsibility for the
investment program is delegated to the Executive Director or their designee.
2nd Paragraph should read as follows:
No person may engage in an investment transaction except as provided under the terms of
this policy. The Executive Director shall be responsible for all transactions undertaken
and shall establish a system of controls to regulate the activities of other officials
authorized to perform investment activities.
Page 7 — 2nd paragrah, fourth sentence, correct word should be we.
Vice -Chair Holmes made a motion to approve the Investment Policy as amended.
Commissioner Waite seconded the motion.
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Ayes: Nicastro, Holmes, Robbins, Martin, & Waite
Nayes: None
Absent: None
Motion passed.
Item #8. Report from Doris Waite concerning the Senior Advisory Board meeting held
March 7, 2003.
No action taken.
Item #9. Report from the Resident Advisory Meeting held March 22, 2003.
No action taken.
Vice Chair Holmes made a motion to adjourn the meeting.
Commissioner Waite seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin, & Waite
Nayes: None
Absent: None
Motion passed.
Meeting adjourned at 5:15 p.m.
ADJOURNMENT
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 22nd DAY OF MAY, 2003.
APPROVED:
Marian Nicastro
ATTEST:
Debra L. Wells
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