HomeMy WebLinkAbout2003-07-24 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 24th day of July, 2003 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Louis Holmes Vice Chair
Linda Robbins Financial Officer
Cathy Martin Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
Bill Gaither Director, Administration
Sharron Spencer City Council Liaison
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:00 p.m.
Report of the Secretary
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for of the waiting list for Public Housing from June
16, 2003 to July 16, 2003. Also reported was the statistical information for the Section 8
Program including number of Voucher leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report.
Item #2 Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3 Progress Report on Exterior Painting & Gutters
A report was given on the progress of the exterior painting and gutters project.
Item #4 2002 SEMAP Score
The Board was informed of the 2002 SEMAP Score of 100 and designation of High
Performer received by the Authority.
Item #5 2003 Capital Funds
A report was given on the timing of distribution of 2003 Capital Funds anticipated for
mid-to-late August 2003.
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Item #6 Air Handler Heating Systems
A description of air handler heating systems was prepared to help the Board to
understand the type of heating systems installed on Starr Place and Texas.
Item #7 Draft of Personnel Policy to be considered next month
Each Board Member shall receive an original Personnel Policy to compare to the
amended policy for discussion at the next Board Meeting.
NEW BUSINESS
Item #1 Election of New Officers and Appointment of Representative to Senior
Advisory Board
Commissioner Robbins made a motion to keep the same officers for another term.
Commissioner Martin seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Commissioner Holmes made a motion that Commissioner Waite continues as the
Board's representative to the Senior Advisory Board. Commissioner Martin seconded
the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #2 Consideration of Minutes for Board Meeting held June 19, 2003
Commissioner Martin made a motion to accept the minutes with the amended page.
Commissioner Holmes seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #3 Consideration and discussion of termination of current mowing contract
and award of new mowing contract to complete the mowing season
A termination letter was mailed to the former lawn service company the third week of
July terminating the contract for unsatisfactory work. Quotes were taken for lawn service
that would finish out the mowing season. Five Quotes were received. There was one
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bidder more acceptable and the offer was within the budgeted amount for the current
year.
Commissioner Holmes made a motion to award the contract to Mungias Landscaping for
$1,500.00 per month from August 2003 through October 2003. Commissioner Martin
seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #4 Consideration and discussion of changes to By -Laws
There was discussion concerning the following wording in addition to the presented
changes:
ARTICLE II — OFFICERS: Section 4. Executive Director/Secretary
Page 2, paragraph 4, second sentence:
Change to read: The ED and/or Financial Officer shall report on the financial condition
of the authority at least quarterly at regularly scheduled board meetings.
ARTICLE III — MEETINGS: Section 2. Regular Meetings
Page 3, second sentence:
The Chairman may cancel a regular meeting if the Chairman determines that there is no
business necessity to have a meeting, however two meetings in a row may not be
cancelled.
Commissioner Holmes made a motion to accept the amended By -Laws. Commissioner
Martin seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #5 Resident Advisory Board picnic was held July 11, 2003 in place of regular
meeting
No action taken.
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ADJOURNMENT
Commissioner Robbins made a motion the meeting be adjourned. Commissioner Martin
seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:02 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 21ST DAY OF AUGUST, 2003.
APPROVED:
Marian Nicastro, Chair
ATTEST:
Debra L. Wells,
Secretary
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