HomeMy WebLinkAbout2003-08-21 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular
Session on this the 21st day of August 2003 in the Conference Room of Grapevine
Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Louis Holmes Vice Chair
Linda Robbins Financial Officer
Cathy Martin Commissioner
Doris Waite Resident Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
Sharron Spencer City Council Liaison
Kevin Mitchell Parks Superintendent
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:05 p.m.
Report of the Secretary
Item #1 Rent Delinquency and Information Sheet
The Secretary provided a report to the Board with rent delinquencies, number of empty
units, work orders and statistical information of the waiting list for Public Housing from
July 16, 2003 to August 15, 2003. The report also included statistical information for the
Section 8 Program including number of Voucher leased up, cost per voucher, number of
applications on the waiting list, and the Portability and Receipts report.
Item #2 Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3 Progress Report on Exterior Painting & Gutters
A report was given on the progress of the exterior painting and gutters project.
Item #4 Quarterly Investment Report
The Quarterly Investment Report for the quarter ending June 30, 2003 was provided to
the Board.
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NEW BUSINESS
Item #1 Consideration of Minutes for July 24, 2003 meeting
Commissioner Holmes made a motion to accept the minutes as presented.
Commissioner Robbins seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #2 Review and discussion of 2004 Annual Plan & 5 Year Capital Projects
Plan
The Board requested a work session to review and revise the current 5 -Year Capital
Projects Plan to be placed on the next Board agenda.
No action taken.
Item #3 Consideration and discussion of Personnel Policy
The following changes to the Personnel Policy were recommended:
Page 2 Item (2) Organization, (b) Permanent Positions; replace definition with the
following sentence: 'All permanent positions will be as determined from time to time by
the Board of Commissioners and Executive Director.'
Page 5 Item (8) Absence from Work (b) Vacation Leave, remove Leave.
Page 12 Item (23) Driver's License Check. Change first sentence to read: 'All
employees must complete a driver's license check on an annual basis if their job duties
requires driving an Authority vehicle or any vehicle to conduct authority business'.
Page 15 Item (24) Travel Policy, (f) Miscellaneous Expenses (1); remove second
sentence which reads `Reimbursements will also be made for attendance of a spouse
when attendance by both is appropriate and approved in advance.'
(5) Remove item from policy.
Commissioner Martin made a motion to accept the Personnel Policy as revised.
Commissioner Robbins seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
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Item #4 Consideration and discussion of Irrigation Plan
Kevin Mitchell, Superintendent of the Parks Department, presented the Irrigation Plan for
Starr Place. The Board recommended that the Director coordinate the bid process with
the Purchasing Department and to get the project underway as quickly as possible.
No action taken
Item #5 Report from Doris Waite on August 2003 Senior Advisory Board Meeting
No action taken.
ADJOURNMENT
Commissioner Holmes made a motion the meeting be adjourned. Commissioner
Robbins seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 5:14 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 25TH DAY OF SEPTEMBER, 2003.
APPROVED:
--)-n6uLe.„
Marian Nicastro, Chair
ATTEST:
„ &. U:\
Debra L. Wells,
Secretary
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