HomeMy WebLinkAbout2003-10-14 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met for a Public
Hearing and in Regular Session on this the 14th day of October, 2003 in the Conference
Room of Grapevine Housing Authority, with the following members present to wit:
Marian Nicastro Chair
Louis Holmes Vice Chair
Linda Robbins Financial Officer
Cathy Martin Commissioner
Constituting a quorum, with the following also present:
Debra Wells Secretary
Bill Gaither Director, Administration
Sharron Spencer City Council Liaison
Elizabeth Spencer Auditor
Kevin Mitchell Superintendent of Parks
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:01 p.m.
Report of the Secretary
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for of the waiting list for Public Housing from
September 20, 2003 to October 10, 2003. Also reported was the statistical information
for the Section 8 Program including number of Voucher leased up, cost per voucher,
number of applications on the waiting list, and the Portability and Receipts report.
Item #2 Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
NEW BUSINESS
Item #1 Consideration of Minutes for Board Meeting held October 1, 2003
meeting
Commissioner Holmes made a motion to accept the minutes as presented.
Commissioner Martin seconded the motion.
Ayes: Nicastro, Holmes, Robbins & Martin
Nayes: None
Absent: Waite
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Item #2 Consideration and discussion of Fiscal Year 2002 Financial Statements
Elizabeth Spencer presented the December 31, 2002 Financial Statements to the Board
of Commissioners. There were no audit findings.
No action taken.
Item #3 Consideration and discussion of the 2004 Budget
The 2004 Budget was presented to the Board of Commissioners with a recommendation
of 3% raises for the support staff and an increase in audit fees of 20%. A $200 dollar a
month car allowance for the Director was also included in the budget.
Commissioner Martin made the motion to accept the 2004 Budget with the
recommended 3% raises for support staff and increase in audit fees of 20%.
Commission Robbins seconded the motion.
Ayes: Nicastro, Holmes, Robbins & Martin
Nayes: None
Absent: Waite
Item #4 Consideration and discussion of award of Irrigation Bid
Kevin Mitchell, Parks Superintendent, presented the bids received for the irrigation
system on Starr Place. He reported that references were called for the two lowest
bidders. After discussion the Board of Commissioners selected the most qualified bidder
with the experience necessary to complete the project.
Commissioner Martin made the motion to reject the low bidder on this item as being
unqualified and accept the most qualified bid in as much as all bids were processed in
accordance with all Grapevine Housing Authority procurement procedures, Local
Government Code Chapter 149 S1, Section 252.041 and 252.043, that Board accept the
bid submitted by Sprinkle N Sprout Irrigation/Landscape in the amount of $23,176.47.
Commissioner Robbins seconded the motion.
Ayes: Nicastro, Holmes, Robbins & Martin
Nayes: None
Absent: Waite
Commissioner Holmes made a motion for the purchase of a controller for the irrigation
system. Commissioner Robbins seconded the motion.
Ayes: Nicastro, Holmes, Robbins & Martin
Nayes: None
Absent: Waite
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ADJOURNMENT
Commissioner Robbins made a motion the meeting be adjourned. Commissioner Martin
seconded the motion.
Ayes: Nicastro, Holmes, Robbins & Martin
Nayes: None
Absent: Waite
Motion passed. Meeting adjourned at 5:40 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 6TH DAY OF NOVEMBER 2003.
APPROVED:
72 41-1(_a 4,,,ve6.6)
Marian Nicastro, Chair
ATTEST:
Debra L. Wells,
Secretary
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