HomeMy WebLinkAbout2003-11-06 Regular MeetingState of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met for a Public
Hearing and in Regular Session on this the 06th day of November, 2003 in the
Conference Room of Grapevine Housing Authority, with the following members present
to wit:
Marian Nicastro Chair
Louis Holmes Vice Chair
Linda Robbins Financial Officer
Cathy Martin Commissioner
Doris Waite Commissioner
Constituting a quorum, with the following also present:
Debra Wells
Bill Gaither
Secretary
Director, Administration
CALL TO ORDER
Chair Marian Nicastro called the meeting to order at 4:00 p.m.
Report of the Secretary
Item #1 Rent Delinquency and Information Sheet
The Secretary reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for of the waiting list for Public Housing from
October 11, 2003 to November 3, 2003. Also reported was the statistical information for
the Section 8 Program including number of Voucher leased up, cost per voucher,
number of applications on the waiting list, and the Portability and Receipts report.
Item #2 Capital Funds Report
The Board was presented with a copy of the monthly Capital Funds Report.
Item #3 Quarterly Financial Report
The Board was presented with a copy of the Quarterly Financial Report and Combined
Statement of Activity for the period ending September 30, 2003.
Item #4 Update on Gutters
A progress report was given on the status of the gutter project.
Item #5 Update on Landscaping & Irrigation
A progress report was given on the status of the landscaping and irrigation project.
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Item #6 Update on Roofing Project
A progress report was given on the status of the roofing project.
Item #7 Closure of the Waiting Lists
The Board was updated on the pending closure of the waiting lists on December 1,
2003.
NEW BUSINESS
Item #1 Consideration of Minutes for Board Meeting held October 14, 2003
meeting
The following change was noted and corrected to read as follows:
Item #1 under New Business: Consideration of October 1, 2003 meeting.
Correction: Consideration of Minutes for Board Meeting Held October 1, 2003.
Commissioner Robbins made a motion to accept the minutes as amended.
Commissioner Martin seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #2 Consideration and approval of Drug Free Work Place Policy
The following changes were made to the Drug Free Work Place Policy
Pages 2-4 under definitions replace "means" with "is defined as".
Page 7 first paragraph, third sentence add (s) to decides... Director decides...
Page 9 first paragraph, first sentence change sentence to read: "At the conclusion of the
alcohol test, the Executive Director will provide instructions to the employee based on
the test results."
Page 9 third paragraph, second sentence add after "....Executive Director shall make
every effort to ensure...."
Commissioner Robbins made a motion to approve the Drug Free Work Place Policy with
the modifications as noted. Commissioner Martin seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #3 Consideration and Approval of the Standards of Conduct Policy
The following changes were made:
Page 3 under b. 1): add authority where it reads housing projects on the third & sixth
lines.
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Commissioner Martin made the motion to accept the Standards of Conduct Policy as
amended. Commission Robbins seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Item #4 Review of minutes from the Resident Advisory Meeting held October 16,
2003
No action taken.
ADJOURNMENT
Commissioner Robbins made a motion the meeting be adjourned. Commissioner
Holmes seconded the motion.
Ayes: Nicastro, Holmes, Robbins, Martin & Waite
Nayes: None
Absent: None
Motion passed. Meeting adjourned at 4.45 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE
GRAPEVINE HOUSING AUTHORITY ON THE 4TH DAY OF DECEMBER 2003.
APPROVED:
Marian Nicastro, Chair
ATTEST:
Debra L. Wells,
Secretary
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